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Senior Administrative Assistant Resume

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Washington, DC

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EXPERIENCE:

SENIOR ADMINISTRATIVE ASSISTANT

Confidential, Washington, DC

Responsibilities:
  • Managed multi - lined phone system
  • Greeted Guests and Staff
  • Coordinated shipping thru USPS, UPS and FEDEX

Confidential

Senior Administrative Assistant

Responsibilities:

  • Provided administrative support to the SVP of Development and staff
  • Utilized Concur for expense reimbursement
  • Coordinated travel, meetings and catering
  • Managed calendars for multiple individuals using Outlook
  • Coordinated conference calls
  • Developed reports, documents and reference materials
  • Utilized iMIS database for Donor management
  • Utilized PaperSave to process invoices for payment
  • Coordinated shipping thru USPS, UPS and FEDEX

Confidential 

Receptionist

Responsibilities:

  • Managed multi-lined phone system
  • Assisted callers in locating the best resource for their needs
  • Coordinated shipping thru USPS, UPS and FEDEX

ADMINISTRATIVE ASSISTANT/R ECEPTIONIST

Confidential, Washington, DC

Responsibilities:
  • Provided administrative support to Managing Principal and staff of eleven
  • Greeted clients, guest and staff of firm
  • Utilized Concur to coordinate travel and lodging
  • Managed calendars for five individuals using Outlook
  • Answered multi-line phone and routed calls
  • Ordered and maintained office supplies and equipment
  • Served as HR liaison between Corporate/DC office
  • Coordinated conference calls, staff functions, library updates, meetings and luncheons
  • Coordinated filing and archiving
  • Developed reports and documents
  • Edited architectural project specifications
  • Served as point of contact with landlord and vendors for repairs and services
  • Basic bookkeeping for office invoices and credit card charges
  • Coordinated shipping thru USPS, UPS and FEDEX
  • Responsible for the cleanliness, maintenance and tidiness of the Studio

EXECUTIVE ADMINISTRATE ASSISTANT

Confidential, NEW IMAGE DISTRICT, NEW CARROLLTON, MD

Responsibilities:
  • Provides monthly administrative support to a District Manager
  • Facilitates communication between the District Manager and her team of 200
  • Create and execute emails and invitations to team members
  • Create and modify sales and information flyers for the team
  • Create meeting intake forms such as: sign in and survey sheets
  • Manages monies collected at meetings

ADMINISTRATIVE ASSISTANT/RECEPTIONIST

Confidential, Washington, DC

Responsibilities:
  • Provided administrative support to a staff of 34
  • Greeted Clients, Guests and Staff
  • Provided Receptionist support
  • Answered multi-line phone system
  • Coordinated travel plans
  • Coordinated conference calls, meetings and luncheons
  • Developed reports and documents
  • Processed time and expenses
  • Maintained licenses and registrations
  • Ordered and maintained office supply inventory
  • Supervised the duties of the Studio Librarian, cleaning staff and print room personnel

ADMINISTRATIVE ASSISTANT III

Confidential, Washington, DC

Responsibilities:
  • Provided confidential administrative support for five Principals
  • Provided Receptionist relief
  • Provided secured administrative support for a group of twenty members
  • Developed reports and documents
  • Processed expense and labor reports
  • Developed and maintained project budgets
  • Processed clearance applications.
  • Planned meetings and luncheons
  • Coordinated travel
  • Maintained licenses and registrations

CUSTOMER SUPPORT-CIRCULATION/FULFILLMENT MANAGER

Confidential, Bethesda, MD

Responsibilities:
  • Assisted the Vice President of Sales in the daily office operations
  • Subscription fulfillment
  • Order entry
  • Mass mailings
  • Credit card processing
  • Coordinator of publication and exhibit shipping
  • Supervised temporary employees

SKILLS:

Microsoft Outlook, Word, Publisher, PowerPoint and Excel, Concur, iMIS and PaperSave. Multi-line phone systems, document binding.

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