Administrative Assistant Resume Washington, DC - Hire IT People

SUMMARY:

administrative support to a department or individual.
Duties include typing, filing, answering phones, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail. Work on special projects able to multi - task and prioritize.
Provides general support functions and day-to-day assistance to clients and the Foundation Direct Response Fundraising team.
Provides general support functions and day-to-day assistance to Sr. VP and Manager of Direct Response Fundraising department
Duties include scheduling, coordinating meetings, conferences and obtaining supplies
Weekly mail merging to members and work on special projects

SKILL:

Type 60 wpm
Microsoft Office (Excel, PowerPoint, Word, Outlook, Access, Visio, Publisher, SharePoint Workspace, InfoPath Designer
QuickBooks
PTR
Oracle
PeopleSoft
Teamsite (web posting)
Kofax Capture

PROFESSIONAL EXPERIENCE:

Confidential, Washington, DC

Administrative Assistant

Responsibilities:

Responsible for administrative support to a department or individual.
Duties include typing, filing, answering phones, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail. Work on special projects able to multi - task and prioritize.
Provides general support functions and day-to-day assistance to clients and the Foundation Direct Response Fundraising team.
Provides general support functions and day-to-day assistance to Sr. VP and Manager of Direct Response Fundraising department
Duties include scheduling, coordinating meetings, conferences and obtaining supplies
Weekly mail merging to members and work on special projects
Quality check Artwork for publications, archiving artwork, expenditures and setups

Confidential, Chevy Chase, MD

Accounts Payable Specialist

Responsibilities:

Composed and reconciled all Invoices, Purchase orders, Statements, Requisitions and P2P in Ariba Spend Management System
Batch Management, validating all invoice payments
Administer projects and maintained spreadsheets
Track Foreign/Domestic Wires and Statements
Vendor inquiries regarding EFT Direct deposit system

Confidential, Washington, DC

Administrative Assistant

Responsibilities:

Responded to Customer Incident/Accident Report
Filed, faxed, e-mailed Outlook documents as needed
Composed and managed spreadsheets, financial statements, Cash Reports and other expense reporting for financial billing
Received and handled phone inquiries by clients and associates

Confidential, Washington, DC

Senior Administrative Assistant

Responsibilities:

Coordinated details of periodic in house meetings, as well as annual off site meeting
Hotel liaison for all on site/off site meetings from origination of hotel RFPs
Determined staff needs for all events and coordinate the events on site
Prepared budget, sign in sheets and other materials, as needed, for each event
Reviewed and posted Board meeting materials for quality control of any communications memos quarterly and prepared PowerPoint presentations
Provide Executive Administrative support to Director of Quality and other key professional staff with travel arrangements, meeting registrations, expense reports as well as the maintenance of Director’s electronic calendar
Shared in coverage of main telephone line and greeting members and other visitors, as needed

Confidential, Washington, DC

Administrative Assistant III

Responsibilities:

Inputted documents into a database, where they needed to be filed numerically and alphabetically.
Managed general office duties, including word processing, data entry, auditing documents, answering telephones, and distributing mail.
Maintaining calendars and booked travel arrangements
Reserved conference rooms, coordinated meetings and completed meeting set ups
Maintained office supplies inventory and vendor inquiries

Confidential, Washington, DC

Administrative Assistant II

Responsibilities:

Provided executive administrative support to the Vice President of Operations, the Director of Budgeting and Enterprise Architecture
Scheduled daily appointments, made travel arrangements, and managed itineraries
Posted "System Alerts" to the website
Coordinated and prepared for meetings and conference calls
Filed, faxed, and e-mailed documents, as needed
Maintained contact list, contractor files/expenses, mailing list and related information
Composed and managed spreadsheets, financial statements and expense reporting
Received and handled phone inquiries by clients and field associates

Confidential, Washington, DC

Administrative Assistant

Responsibilities: