OBJECTIVE:

To obtain a full time position in public service with The Federal, State or County Government.

SUMMARY:

• I am a highly capable and experienced administrative professional. In addition to my administrative skills, I offer significant abilities and experience in organizing, prioritizing, confidentiality of documents, and detailed preparation of reports and projects. My ability to get along well with others, to make necessary adjustments to meet deadlines, and effectively coordinate in fast - paced environments have all contributed to my growth in this field and my employers placing a significant degree of trust in me.
• Focused and highly motivated management professional, with 5+ years of extensive experience in Strategic Workforce Planning, EEO, OHR and Diversity Mgt. Utilizing my background in Travel, Accommodations, Business Operations, and Project Management. I'm an innovative and energetic team player, relationship builder, and highly effective communicator.
• Expert in Diversity Mgt. and Employee Relations assisting managers and staff in identifying and solving EEO Policy questions on Accommodations, for the past 5+ yrs. I have developed and created a Strategic Workforce Planning program to ensure were accurately utilizing all available resources.
• Other qualities that I possess, which may not be readily apparent from my resume include integrity, intelligence, and high energy, along with a diverse background and range of abilities. I am one who embraces creativity, new ideas and able to work in fast-paced environments. My ultimate career goal is to grow with a company that is passionate about what they do, works above and beyond for their clients, and is well known for their explicit services.
• Motivated, mentored and lead by example, using experience backed judgment, strong work ethic, and irreproachable integrity, derived from my 5+ yrs. as a Staff Assistant as a contractor in the government.
• I believe my dedication, experience, and advanced skills would be an ideal match for this position.

EXPERTISE AREA:

• Lesson planning expertise
• Program Administration
• Internal / External Relations
• Regulatory Compliance
• Common core knowledge
• Analysis / Strategic planning
• Conflict resolution skills

TECHNICAL SKILLS:

• Windows 2000; Microsoft Word
• Excel
• PowerPoint
• Access
• Outlook Express; CONCUR; WebTA; SharePoint; scanning technology; HTML; Internet proficient.

PROFESSIONAL EXPERIENCE:

Administrative Assistant Specialist

Confidential, Washington, DC

Responsibilities:

• Handle sensitive materials which will require confidentiality and discretion
• Assist analysts within all divisions of OFR in the development, management, and maintenance of digital information systems.
• Experience directly supporting executive level staff in coordinating schedules, travel arrangements, locating and assembling information for various reports, routing of documents, and maintaining effective records Experience with providing administrative support related to scheduling, database management and proofreading documents.
• Experience with providing administrative support related to scheduling, database management and proofreading documents
• Experience directly supporting executive level staff in resolving issues with automated systems, such as time and attendance, human resources, and travel systems.
• Perform general office duties such as ordering supplies, maintaining records, management database systems, and performing basic bookkeeping work.
• Responsible for receiving and making the appropriate disposition of incoming requests from officials in and outside the Department to get on the Coordinators calendar for meetings, conferences, speaking engagements, attendance at major public forums, and social invitations, including events which require domestic and international travel.
• Routinely handle sensitive materials that will require confidentiality and discretion.
• Coordinates such requests with other OFR/FSOC/Treasury staff members to ensure timely action is taken on all requests. Due to the high volume of scheduling requests in a fast-paced environment, often amidst competing and conflicting demands, able to handle the multitude of requests efficiently and effectively, and under high pressure conditions, to juggle a constantly changing schedule of the Coordinator due to unpredictable and evolving events and priorities.
• Schedule meetings, set up contact lists and conference lines, prepare agenda, follows-up on outstanding tasks for supervisor, manage meeting takeaways, and develop and maintain files.
• Serves as the primary liaison for the Deputy Director with other staff, both within and outside of the office. Coordinates with counterparts at other Department offices, other U.S. Government agencies, U.S and foreign diplomatic missions, foreign governments, the business community, and the Congress.
• Coordinates with others to finalize specifics of events, communicating the required set-up and support materials required for the event (briefing papers, remarks, mark-ups for testimony, etc.) and notifies officials of their roles in these events. Prepares and issues summary of events, meetings, and conferences that the Deputy Director will participate in and sends out confirmation notices to all participants.
• Provides on behalf of the Deputy Directors management/program support to the Deputy Directors senior management team by assisting in the planning, and logistical analysis of meeting venues and locales designated as potential sites for meetings, conferences, bilateral, and other engagements.
• Keeps detailed, accurate and extensive historical records of all meetings, events, and decisions involving the Deputy Director. These records are subject to inspection by the Office of the Inspector General (OIG), may be requested through the Legal Advisers Office, or under Freedom of Information Act (FOIA) procedures, therefore accuracy is paramount. These records are also the resource for inquiries regarding previous activities and a reference guide for planning future activities.
• Flexibility to coincide with the Deputy Directors schedule, required to work after the regular day into the evening, and on weekends/holidays, in support of the Deputy Directors events and activities to ensure they run smoothly and to trouble shoot last minute changes or glitches. Performs other duties as necessary to ensure the smooth and efficient operation of the Deputy Directors schedule.

Administrative Assistant

Confidential, Washington, DC

Responsibilities:

• Maintain the Confidential ’s Appointment System (CJAS) database (all current and historic appointments made by the Confidential to Judicial Conference committees, special courts, and panels); generate various reports and lists as requested for the Confidential, Director of the Administrative Office (AO), AO Associate Directors and others.
• Review format of Conference Committee reports. Provide final check on editorial changes recommended by JCS to ensure that the corrections are made. Work directly with committee staffers to accomplish this.
• Assist with Confidential ’s annual appointments cycle for Conference committee service by generating necessary reports, reviewing data, preparing correspondence, etc.
• Performed administrative tasks assigned by JCS such as; updating, filing, disposing of library publications, creating files, faxing, operate switchboard telephone, monitor office supplies, Significant Actions, etc.
• Create/maintain agenda/attendee list file, Stamp and distribute agenda items.
• Assist in maintaining office records in both paper and electronic form.
• Organize and maintain law libraries, documents, and other printed materials
• Work with the AO print shop regarding the printing ad distribution of Judicial Conference mailing materials, including order new/duplicate name tents.

Administrative Assistant

Confidential, Washington, DC

Responsibilities:

• Works with highly sensitive material in support of the Judicial Conference of the United States Committee on Financial Disclosure.
• Provides guidance to Judge’s and Senior Judicial staff with financial disclosure reports for compliance.
• Provides administrative support to Judge’s Support Branch attorneys as needed.
• Provides OGC-Ethics telephone coverage support.
• Responsible for opening and distributing OGC-Ethics mail.
• Maintains files for Committee on International Judicial Relations.
• Process complex letters reflecting the results of the individual review of the report.
• Maintain accurate records of phone and e-mail communications with employees and office staff in resolving issues/problems.
• Assist in maintaining office records in both paper and electronic form.
• Communicate with employees in person, via email, and telephone to explain and respond to Ethics questions and issues.
• Work with staff on providing technical and conflict of interest review on a variety of ethics actions including financial disclosure reports.
• Generate monthly reports for senior staff using protocol database.
• Adhere to internal process for receipt and proper routing of forms.
• Participate in weekly status meetings with Deputy Ethics Counselor and senior ethics staff.

Executive Administrative Assistant

Confidential, Rockville, MD

Responsibilities:

• Responsible for drafting and editing memos including file maintenance.
• Review for completeness and accuracy of submission of required documents.
• Planned and coordinated logistics and materials for board/committee meetings, and staff events.
• Ordered and distributed office supplies while adhering to a fixed office budget.
• Opened and properly distributed DHHS incoming mail.
• Assisted with event planning, including associated travel and logistical arrangements.
• Manage and maintain executives’ schedules.
• Communicate with staff and/or employee to obtain background information.
• Enroll individuals to participate in programs and notify them of their acceptance.
• Obtain space and schedule equipment for special programs and prepare lists of participants.
• Perform general office duties such as ordering supplies, maintaining records, management database systems, and performing basic bookkeeping work.
• Handle electronic and paper filing of all forms and documents.
• Collect, sort, distribute, or prepare mail, messages, or courier deliveries.