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Executive Assistant Resume

Coppell, TX

QUALIFICATIONS SUMMARY

Motivated, engaging, and versatile Executive Assistant / Office Administrator with an extensive administrative, training, and operations background. With expertise supporting high-level executives with reporting; appointment and travel scheduling; and conference / board meeting organization / expense reports; and event planning. Applies strict confidentiality and superb organizational, time management, and communication skills to complete tasks and projects accurately and efficiently. Provide Spanish translation. Proficient in using Microsoft Office Applications as well as Lotus Notes, Peachtree, QuickBooks, Oracle and eLink

ADDITIONAL SKILLS

Bilingual (fluent in English & Spanish), Strong customer relations management
Typing 55 WPM

PROFESSIONAL EXPERIENCE

Confidential, Coppell, TX. 2011 2012
Executive Assistant
Provided Executive support to President, Vice President and Accounting Manager

  • Conference call / meeting set up, event planning, calendar maintenance
  • Maintained high level of confidentiality for all upper level management
  • Maintained bid openings, prepared bid proposals
  • Handled all scheduling of projects
  • Provided translation to Spanish speaking employees
  • Coordinated and prepared staff training material

Confidential, Dallas, TX. 2011 2011
Senior Executive Assistant
Provided Executive support to Director of Nutrition

  • Conference call / meeting set up, event planning, calendar maintenance
  • Expense reports, managed daily production records,
  • Handled all accounts payables, accounts receivables, expense reports
  • Maintained employee CNP credentials and certificates
  • Collected and prepared documentation for Healthier US School Challenge Awards Commodity
  • Implemented NutriKids program data conversion which resulted in school grants created by Michelle Obama

Confidential, Richardson, TX. 2010 2010
Senior Executive Assistant / Office Administrator
Provided Executive support to IT Director over Release Management and Training

  • Conference call / meeting set up, event planning, calendar maintenance
  • Coordinated meetings with vendors
  • Managed 150 employees’ time, processed new hire paperwork
  • Performed HR maintenance
  • Maintained computer equipment, employee / contractors pagers
  • Communicated new procedures and company compliance with managers, employees and contractors
  • Tracked and logged employee attendance, hosted and participated in quarterly admin calls
  • Assisted with Leadership and Organization Development Manager in Leadership Training

Confidential, Irving, TX. 2006 2010
Senior Executive Assistant / Office Administrator / Safety Compliance Manger
Provided Executive support to Regional Vice President

  • Conference call / meeting set up, event planning, calendar maintenance
  • Managed daily operations, prepared expense reports, marketing
  • Processed and updated all employee information
  • Assisted with employee and customer relations, met with vendors to ensure quality

Confidential, Fort Worth, TX. 2004 2006
Senior Executive Assistant / Office Administrator / PEIMS Coordinator / Safety Compliance Manger
Provided Executive support to Director of RMA

  • Conference call / meeting set up, event planning, calendar maintenance
  • Coordinated the collection and reporting of data in the District Public Education Information Management System (PEIMS), met with vendors
  • Assisted in the management of daily operations of school
  • Assisted with marketing efforts
  • Prepared reports for school grants
  • Ensured school maintained compliance with policies established by federal and state law as well as the State Board of Education

Confidential, Irving, TX. 2002 2004
Administrative Assistant
Provided Administrative support to Regional Business Office, physical therapist and patients

  • Effectively handled150 patient needs on a daily basis for physical therapy facility and regional business office
  • Handled a daily average of 200 incoming calls on multi-line phone
  • Processed medical insurance, workers compensation, physical and occupational health, group health, auto liability insurance claims, managed registered transactions, bank deposits

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