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Office Manager/division Order Manager Resume

SUMMARY:

  • Experienced Oil/Gas and Energy Industry Professional
  • Extremely Well Organized with Excellent Communication Skills and Dedication to Quality Output.

TECHNICAL SKILLS:

Technically Efficient in: Oracle, PS, Excalibur, Tobin Land Suite, BOLO Land, Integra, and MS Office Suite

WORK EXPERIENCE:

Office Manager/Division Order Manager

Confidential

Responsibilities:

  • Managed all office functions for productivity and for a positive work environment.
  • Managed and implement new office procedures and processes
  • Managed V.P.’s meetings, calendar obligations, travel arrangements, and agendas
  • Managed budgets for projects and sales for wells and AFEs
  • Reviewed detail of chart of accounts and allocations Managed / assisted in billing, A/P, reconciliations, payroll, and general ledger.
  • Manage owner revenue accounts and coordinate timely payment of revenues to owners and monitor receipt of revenues from purchasers/outside - operators.
  • Manage Suspense Project and curing any title requirements, Affidavit of Possession, Assignments, Deeds, etc. for large sums of money being held in suspense.
  • Extensive research in identifying unknown ownership and status and executing first and second notifications.
  • Managed escheat funds processes.
  • Establish, verify, and maintain accurate revenue and joint interest billing division of interests, and updating decks (WI & burdens) for company and analyze deeds, assignments, purchase of sale agreement, leases, and run sheets, county records, etc. Process ownership changes and respond to interest owner calls.
  • Analysis, calculation, and maintenance of record title mineral ownership of producing properties for specific geographic areas.
  • Coordination and cooperation among and between landman, lease buyers, accounting and other DOAs.
  • Coordinate timely payment of revenues to owners and monitor receipt of revenues from purchasers/outside-operators.
  • Analyze and maintain the record title of ownership per notifications of changes to existing net interest of producing properties, and calculate ownership divisions of interest for those properties and analyze change of title (deck).
  • Prepare ownership spreadsheets and setting up master ownership decks (updates) for use in the revenue accounting system. Analyze analysis of leases, farmouts, agreements, title opinions, operating agreements, JOAs, and other contracted and legal documents in reference to record title ownership division interest.
  • Resolve working and royalty interest owner division of interest and/or payment problems. Insure prompt payment from purchasers to ensure prompt revenue cash flow.
  • Coordinate with revenue team to insure timely payment of royalties in compliance with state statutes to avoid punitive interest penalties.

Land Administrator/Division Order Analyst

Confidential

Responsibilities:

  • Developed process for the Land Department as well as maintained all land files
  • Data entry of all records in the Land Database.
  • Update all lease records and process bonus checks for newly leased lands
  • Establish, verify and maintain accurate revenue and joint interest billing division of interests.
  • Detail analysis of leases, farmout agreements, title opinion, operating agreements and other contracts and legal documents to determine record title ownership division interest.
  • Coordinate timely payment of revenues to owners and monitor receipt of revenues from purchasers/outside-operators.
  • Process ownership changes and respond to interest owner calls.
  • Analysis, calculation, and maintenance of record title mineral ownership of producing properties for specific geographic areas.
  • Ensure that quality standards are met.
  • Create and maintain the record title ownership of producing properties, and calculate ownership divisions of interest for those properties.
  • Prepare ownership spreadsheets and setting up master ownership decks for use in the revenue accounting system.
  • Coordinate day-to-day work of D/O technicians.
  • Insure timely payment of royalties in compliance with state statutes to avoid punitive interest penalties
  • Solve and manage all customer calls and inquiries

Division Order Analyst

Confidential

Responsibilities:

  • Contracted to manage company’s suspense project as well as manage the ascheat processes
  • Extensive analysis of leases, Drilling Division of Title Opinion, and all associated legal documents to identify correct ownership of Confidential and release any/all suspense associated to owners
  • Analyzed current payment problems and suspense codes for revenue decks and revised as needed
  • Data entry of current Confidential, executed and database accounting transfers, re-book/reverse payments Generated suspense / accounting reports to track suspense project and report to management
  • Prepared all unidentified Confidential for escheat processes
  • Handled several customer calls and solving several customer issues and inquiries

Office Administrator

Confidential

Responsibilities:

  • Generated BOLO accounting codes for allocations of software conversion
  • A/P-reviewed, approved, assigned accounting codes, processed.
  • Generated payroll Processed manual checks, reconciliations, general ledger

Office Administrative

Confidential

Responsibilities:

  • Managed Production, Drilling Activity Reports, and Daily Production Reports for the state reporting, as well as executing Monthly Operations Reports for Regional Manager
  • Manage and process MSA Contracts, assure all Certificate of Insurance and /W-9’s are on file.
  • Generate daily, weekly, monthly, and quarterly reports as needed.
  • Gathering of information from Well Record Reports, Land Files in assisting Geologists, Engineers in daily reports, presentations, contracts, etc., as needed.
  • Independently maintain land records to ensure payments made to private, corporate, and government owners are in compliance with all applicable laws, statutes, regulations, and Petroleum Contracts.Division Orders analyze and interpret provisions of leases, deeds, right of way, and some mineral records and agreements.
  • Manage Lease records, lease rentals/ renewals and Support
  • Manage the Field Office and proving computers, IT, Internet, copiers, and supplies as needed.

Contract Analyst

Confidential

Responsibilities:

  • Assessed Client Contracts in regard to program eligibility and monthly allocations
  • Executed contracts in the client database while monitoring monthly budgets and monthly statements
  • Processed employee applications, assessing eligibility for employment and background clearances
  • Processed timesheets, paychecks, W-2's, as well as licenses and certifications
  • Effective and professional communication skills in communicating with both the state agency and clients.
  • Execute contracts, about 100/month, in a timely fashion within the a (3) day turnaround time
  • Reconcile monthly statements for client's monthly allocations within the allowed budget
  • Managed and generated monthly state reports and filing forms for compliance and regulatory

Division Order Analyst

Confidential

Responsibilities:

  • Contracted to manage and assist in executing JIB, REV, and Royalty decks for new units conversion
  • Analyze deeds, title opinions, other recorded docs to determine ownership on acquired, suspended owners and to establish current ownerships, mineral rights, and WI for payouts and re-completions
  • Set up new Confidential divisions of interest decks as well as generated reverse rebooks
  • Analyzed and reviewed legal changes in ownership that impact minerals and operations
  • Generated standard monthly/periodic reports on payment and/or acreage information requested by technical teams and/or land operations to be used for analysis and decision making
  • Produced AFE billing and MMS reporting along with any ad-hoc reports as needed

Project Administrator

Confidential

Responsibilities:

  • Executed technical and day-to-day administrative tasks by assessing priorities to meet executive's needs with an immediate response in a very high fast passed environment
  • Managed and reconciled expense accounts, budget reporting, managed year-end budgeting
  • Generated executive-level man-hour monthly reports while coordinating with managers to compile monthly progress reports and prepared expense reports and time sheets for the field employees
  • Generated invoicing for vendors, maintenance and tracking of balance sheets, invoices and PO's
  • Assisted Procurement with confirming and tracking purchases for onsite project development
  • Developed and maintained subcontracts, vendor contracts, and insurance

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