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Executive Assistant Resume

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Atlanta, GA

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SUMMARY:

An experienced and highly effective professional with success executing the demanding requirements, both immediate and long term, of senior level executives for major corporations. Works well in a team environment and is adept at establishing priorities and executing multiple tasks simultaneously within stringent deadlines. Strong interaction capabilities at all levels and able to perform effectively in a fast paced environment remaining flexible, proactive, resourceful and efficient with a high level of professionalism and confidentiality.

TECHNICAL SKILLS:

  • Word
  • ACT
  • Ariba
  • SAP
  • Excel
  • Lotus Notes
  • Adobe
  • Visio
  • Access
  • Quicken
  • SharePoint
  • Visual Basic
  • PowerPoint
  • QuickBooks
  • Microsoft Project dBase II
  • Outlook
  • Concur
  • PeopleSoft
  • SalesForce

PROFESSIONAL EXPERIENCE:

Confidential, Atlanta, GA

Executive Assistant

Responsibilities:

  • Managed calendar for VP
  • Scheduled meetings, reserving conference rooms, ordering food, etc.
  • Updated org charts and reports
  • Helped in executing team events
  • Processed expense reports
  • Assisted direct reports
  • Attended weekly meetings
  • Handled employee moves for team

Confidential, Atlanta, GA

Executive Assistant/Project Specialist/Database Specialist

Responsibilities:

  • QA tester, testing in Desknet UAT, client books, account fees, factsheets
  • Uploaded documents, notes etc., to SharePoint site
  • Updated progress tracking document
  • Participated in meetings, local and global
  • Assisted team members with projects
  • Updated various databases with stock performance, holdings, characteristics, etc. for the 3rd quarter
  • Paid attention to detail to make sure information was correctly entered
  • Pulled reports in SBC for various products
  • Worked on various projects for the department
  • Utilized pivot tables and VLookup

Confidential, Atlanta, GA

Administrative Assistant

Responsibilities:

  • Processed grant and sponsorship applications
  • Handled large community events
  • Set up vendor numbers for payment
  • Handled correspondence replies
  • Utilized mail merge for large events
  • Made extensive travel arrangements (national and international)
  • Processed expenses and made sure invoices were processed and paid
  • Utilized technical expertise to help department including Senior VP’s assistant

Confidential, Atlanta, GA

Executive Assistant/Project Manager

Responsibilities:

  • Handled special projects for the Business Development Team
  • Heavy calendar scheduling for Senior VP of Strategic Accounts in dual role also as Corporate VP of Supplier Diversity
  • Made extensive travel arrangements
  • Handled monthly executive summary and expense report. Tracked budget for the department
  • Set up meetings locally and out of town
  • Supported members of team that are out of town, accommodating different time zones
  • Handled very confidential information, (i.e., salaries, performance reviews)
  • Ordered computer equipment, Blackberries, etc. for team
  • Assisted others in the office when needed
  • Created and update extensive monthly sales reporting in Excel

Confidential, Atlanta, GA

Executive Administrative Assistant/ HR Specialist

Responsibilities:

  • Worked as a contractor on the executive floor with CEO, Phil Humann and other Executive VPs
  • Supported 6 Senior VPs and 4 VPs in the Human Resources Department
  • Ran queries in PeopleSoft and Access. Pulled and formatted reports from mainframe
  • Answered employees questions
  • Took minutes for projects during the acquisition of other banks
  • Managed Senior VPs calendars making sure they on time for all meetings and appointments. Makes travel arrangements
  • Created PowerPoint presentations, Excel spreadsheets, updates organizational charts in Visio, and keeps the RIF database
  • Processed officer title requests
  • Sent monthly severance projection to Accounting
  • Processed I - 9 forms. Scheduled interviews for different departments

Confidential, Atlanta, GA

Executive Administrative Assistant

Responsibilities:

  • Heavy calendar scheduling for Senior Director and Senior Manager, also Senior Vice President occasionally
  • Processed paper work for new employees including contract workers, making sure user IDs, phone, etc is set up
  • Screened phone calls
  • Distributed mail
  • Created and updated organizational charts in Visio
  • Organized meetings, reserving conference rooms and getting materials ready
  • Handled files, organizing, including computer files
  • Assisted whole department with supplies, pagers, VPNs etc.
  • Demonstrated initiative to think of ideas to the benefit of the department

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