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Recruitment Assistant Resume

New Jersy, NJ


I possess more than 17 years of experience in administrative support, marketing, print and electronic communications, and web maintenance and design. I am well organized, dependable, versatile and self-motivated with a desire to provide high quality and effective support to contribute to the success of my employer.


Recruitment Assistant (July 2011-September 2011)

  • Post ads for open positions on multiple job boards.
  • Receive and organize resumes.
  • Conduct phone interviews to determine if the candidates’ skills, experience and goals match the clients’ staffing needs.
  • Schedule appointments for the Staffing Manager to meet qualified candidates
  • Call references, check backgrounds and ensure all necessary documents have been completed by candidates.
  • Track communications with candidates and determine availability.
  • Journal interview notes, resume submissions to clients and time sheets

Practice and Staff Development Coordinator (July 2010-July 2011)

  • Search multiple resources for RFPs/RFQs, compile, design, package and ship responses.
  • Work with staffing agencies to identify qualified candidates and schedule interviews.
  • Responsible for onboarding new employees and interns and coordinating training.
  • Event planning and management.
  • Arrange accommodations and conference registrations for senior staff.
  • Manage continuing education programs for staff and track credits for CPAs.
  • Assist practice staff with data conversion and arbitrage reports.

Executive Assistant – Web, Graphic Design (2003-2010)

  • Develop graphic themes and publish various sales and marketing collateral, including PowerPoint presentations, trade ads, and promotional materials.
  • Collaborate with different departments and outside vendors regarding design of advertising and marketing materials considering deadlines and budget.
  • Accountable for maintaining brand standards, consistency of look and feel, graphics, fonts, spelling, grammar, link verification and timing of emails.
  • Coordinate with outside vendors and staff to discuss layout designs and products.
  • Analyze reports to measure the effectiveness of campaigns.
  • Create, execute, and manage targeted e-mail communications in both HTML and text formats.
  • Maintain multiple company web sites.
  • Assist with evolving social media opportunities (Facebook, Twitter, etc.).
  • Prepare and deploy all outgoing electronic marketing messages including scheduled e-newsletters and text alerts using Content Management Systems (CMS).
  • Manage e-news mailbox and respond to feedback.
  • Advise members of ways to maximize benefits including, web enhancements and advertising.

Executive Assistant (1996-2003)

  • Provide administrative support to Senior Vice President-Communications.
  • Proofread publications prior to publishing.
  • Assist Marketing and Communications Department in development and execution of communication plans and marketing campaigns.
  • Serve as main point of contact for advertising representatives, secure ad placement, negotiate best possible price and ensure creative files are delivered on time.
  • Coordinate external communications.
  • Set meetings and coordinate schedule for Senior Vice President.

Receptionist/Relocation Specialist (1995-1996)

  • Receive phone calls, determine the nature of the calls and direct callers to the appropriate department.
  • Responsible for typing memos, reports and other correspondence.
  • Receive and distribute mail and messages to appropriate departments and employees.
  • Provide business owners, property owners, and residents with relocation assistance.


Proficient in MS Office Suite (Word, Excel, Outlook, Power Point) along with a strong working knowledge of database systems and Adobe Photoshop, Dreamweaver, InDesign, Quark.


Certification in Web Design

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