Programs and Software

• Microsoft Outlook, Word, Excel
• Timeslips
• Electronic Scanning
• PDF Files
• G-Made and G-Rade software
• Paylocity Payroll software,
• Perfect Practice
• Image Master & Print Manager
• Timematters
• Pittney Bowes

Clerical and Functional

• Fluent in Spanish and English
• Database Management
• Distribute and Organize Mail and Packages
• Calendaring and Travel arrangements
• Mass scanning
• File Management
• Invoicing

Confidential, Tampa, Florida / July 2012 - November 2012
Temp Assignment - Volt Agency
Administrative Assistant

• Provide Support to House Counsel Attorneys and staff.
• Handle the day-to-day administrative needs of the office as a whole.
• Responsible for processing mail, answering phones, filing, paying bills, ordering supplies, scheduling, copying and faxing.
• Process all incoming Pleadings from Data Base.
• Open new client files in Timematters.
• Check in Medical Records from providers in Timematter.

Confidential, Tampa, Florida | April 2012 - July 2012
Administrative Support clerk

• Provide support to all staff members
• E-file- Affidavits and Summons to the courts
• Run tenant reports on Tracker Software for clients
• Scan documents for E-filing
• Communicate by email to clients providing them with information regarding tenant reports
• Review and process Affidavits/Summons on Tracker
• Process and breakdown case files of defendants Affidavits and Summons

Confidential, Tampa, Florida | August 2011 - March 2012
Document Services Specialist

• Provide document support to various departments
• Printing and assembling document packages, copying and obtaining signatures or notary
• Database management
• Copy and scanned documents for legal assistants and attorneys
• Sort, fold and stuff mail
• Receive and distribute all incoming mail and packages
• Review and process incoming packages by Fed Express and Priory Mail
• Scan documents into various databases, entering all pertinent information including the file number, case number, document description and loan number
• File into a file cabinet or assigned folder "original documents" that are required by the courts to be kept
• Assist with special projects as required by the attorney, paralegal or legal assistant
• Print and collate Final Judgments, Writs Packages, Defaults, Bankruptcy Documents and Evictions Documents for attorney review
• Communicate by email with various departments

Confidential, Tampa, Florida | September 2010 - June 2011
Administrative Assistant/Data Entry

• Maintain and update file management for new employees
• Review new hire paperwork and verify all documents has been completed
• Maintain tutor communications by emails and telephone.
• Enter employee confidential documents data information in spreadsheet
• Follow up with personal records and missing paperwork.
• Support staff with billing invoices
• Process new hire tutor information on Paylocity for Payroll
• Grade Math and Reading student examinations
• Enter student and tutor confidential data information in OASES software
• File confidential employment documents for employees/tutors in filing system
• Scan and files all employment documents in tutor personnel files
• Maintain track of terminated tutors for all states

Confidential, Tampa, Florida | March 2009 - January 2010
Legal Administrative Assistant- Patent & Trademarks

• Updated filing pleading, correspondence, and discovery indexes
• Organized, updated, and opened files for cases
• Performed various daily administrative tasks
• Calendared events, handled incoming calls, and responded to attorney emails
• Copied and scanned documents
• Coordinated special events for the firm
• Prepared and processed invoices and billing for cases
• Prepared and processed checks and deposit slips
• Prepared travel arrangements for attorney
• Received and entered new contact case information in the system
• Opened and date stamped all correspondence and mail
• Assisted with mailings, faxing, filing, and copying
• Maintained inventory of office supplies
• Scheduled client/attorney meetings

Confidential, Tampa, Florida | November 2000 - August 2008
Legal Assistant- Personal Injury

• Prepared and process correspondence and legal documents for outgoing mail
• Scanned, faxed all produced documents
• Helped manage, opened, and prepared cases for litigation
• Prepared deposition summaries
• Review all medical records and prepared medical summaries for cases
• Requested and produced client's medical records and billing records from facilities
• Scheduled hearing and meetings for the attorneys and paralegal
• Prepared and updated medical records chronology and insurance information for clients
• Telephoned and made personal contact with clients handling data collection case opening
• Prepared deposition notebooks and hearing notebooks
• Organized and maintained files, pleadings, and discovery
• Replenished office supplies as needed or requested by the legal staff
• Proofread and translated correspondence for Spanish speaking clients and met with them in personal conferences
• Performed various administrative tasks as needed
• Followed up with deadlines for case related on the Tickler
• Entered attorney billing on TimeSlip
• Assisted in trial preparation
• Maintain communications with clients