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Administrative Assistant Resume

Tampa, FloridA

Programs and Software

  • Microsoft Outlook, Word, Excel
  • Timeslips
  • Electronic Scanning
  • PDF Files
  • G-Made and G-Rade software
  • Paylocity Payroll software,
  • Perfect Practice
  • Image Master & Print Manager
  • Timematters
  • Pittney Bowes

Clerical and Functional

  • Fluent in Spanish and English
  • Database Management
  • Distribute and Organize Mail and Packages
  • Calendaring and Travel arrangements
  • Mass scanning
  • File Management
  • Invoicing

Confidential, Tampa, Florida / July 2012 - November 2012
Temp Assignment - Volt Agency
Administrative Assistant

  • Provide Support to House Counsel Attorneys and staff.
  • Handle the day-to-day administrative needs of the office as a whole.
  • Responsible for processing mail, answering phones, filing, paying bills, ordering supplies, scheduling, copying and faxing.
  • Process all incoming Pleadings from Data Base.
  • Open new client files in Timematters.
  • Check in Medical Records from providers in Timematter.

Confidential, Tampa, Florida | April 2012 - July 2012
Administrative Support clerk

  • Provide support to all staff members
  • E-file- Affidavits and Summons to the courts
  • Run tenant reports on Tracker Software for clients
  • Scan documents for E-filing
  • Communicate by email to clients providing them with information regarding tenant reports
  • Review and process Affidavits/Summons on Tracker
  • Process and breakdown case files of defendants Affidavits and Summons

Confidential, Tampa, Florida | August 2011 - March 2012
Document Services Specialist

  • Provide document support to various departments
  • Printing and assembling document packages, copying and obtaining signatures or notary
  • Database management
  • Copy and scanned documents for legal assistants and attorneys
  • Sort, fold and stuff mail
  • Receive and distribute all incoming mail and packages
  • Review and process incoming packages by Fed Express and Priory Mail
  • Scan documents into various databases, entering all pertinent information including the file number, case number, document description and loan number
  • File into a file cabinet or assigned folder "original documents" that are required by the courts to be kept
  • Assist with special projects as required by the attorney, paralegal or legal assistant
  • Print and collate Final Judgments, Writs Packages, Defaults, Bankruptcy Documents and Evictions Documents for attorney review
  • Communicate by email with various departments

Confidential, Tampa, Florida | September 2010 - June 2011
Administrative Assistant/Data Entry

  • Maintain and update file management for new employees
  • Review new hire paperwork and verify all documents has been completed
  • Maintain tutor communications by emails and telephone.
  • Enter employee confidential documents data information in spreadsheet
  • Follow up with personal records and missing paperwork.
  • Support staff with billing invoices
  • Process new hire tutor information on Paylocity for Payroll
  • Grade Math and Reading student examinations
  • Enter student and tutor confidential data information in OASES software
  • File confidential employment documents for employees/tutors in filing system
  • Scan and files all employment documents in tutor personnel files
  • Maintain track of terminated tutors for all states

Confidential, Tampa, Florida | March 2009 - January 2010
Legal Administrative Assistant- Patent & Trademarks

  • Updated filing pleading, correspondence, and discovery indexes
  • Organized, updated, and opened files for cases
  • Performed various daily administrative tasks
  • Calendared events, handled incoming calls, and responded to attorney emails
  • Copied and scanned documents
  • Coordinated special events for the firm
  • Prepared and processed invoices and billing for cases
  • Prepared and processed checks and deposit slips
  • Prepared travel arrangements for attorney
  • Received and entered new contact case information in the system
  • Opened and date stamped all correspondence and mail
  • Assisted with mailings, faxing, filing, and copying
  • Maintained inventory of office supplies
  • Scheduled client/attorney meetings

Confidential, Tampa, Florida | November 2000 - August 2008
Legal Assistant- Personal Injury

  • Prepared and process correspondence and legal documents for outgoing mail
  • Scanned, faxed all produced documents
  • Helped manage, opened, and prepared cases for litigation
  • Prepared deposition summaries
  • Review all medical records and prepared medical summaries for cases
  • Requested and produced client's medical records and billing records from facilities
  • Scheduled hearing and meetings for the attorneys and paralegal
  • Prepared and updated medical records chronology and insurance information for clients
  • Telephoned and made personal contact with clients handling data collection case opening
  • Prepared deposition notebooks and hearing notebooks
  • Organized and maintained files, pleadings, and discovery
  • Replenished office supplies as needed or requested by the legal staff
  • Proofread and translated correspondence for Spanish speaking clients and met with them in personal conferences
  • Performed various administrative tasks as needed
  • Followed up with deadlines for case related on the Tickler
  • Entered attorney billing on TimeSlip
  • Assisted in trial preparation
  • Maintain communications with clients

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