SUMMARY:

• To find a position in an organization where my expertise can be used to assist the organization, fill their business goals.
• Where my proven abilities can be used effectively in a team environment and give me the opportunity to benefit the customer, the company and myself.

TECHNICAL SKILLS:

• Accounts Payable professional
• Accounts Receivable professional
• Adobe software
• Timberline software
• Knowledge of SAGE
• Microsoft Word
• Excellent with Excel
• Complex problem solving
• Strong communication skills
• Expert in customer relations
• Effective time management
• Excellent managerial techniques
• Proficient in inputting Subcontracts, Purchase Orders and Change Orders
• Proficient in QuickBooks
• Strong knowledge in Maxwell Accounting Software
• Maxwell Software

PROFESSIONAL EXPERIENCE:

Accountant

Confidential, Tukwila, WA

Responsibilities:

• Employed at Confidential I have several duties but not limited to; These duties included weekly and bi - weekly payroll, Customer and Vendor Accounts Payable and Receivable.
• All reconciling of chart of accounts, credit card usage etc. I handled all State and Government filing and paying monthly, quarterly and annually Taxes.
• I also took on duties such as new hire process, all new hire insurance as well.
• Termination of employees and all payroll and paperwork as follows. Prepping all payroll and commission weekly and bi-weekly. Filing of 941/944, workers compensation, quarterly sales tax and all other state taxes.
• Any vehicle tabs, registrations and enrolling all vehicles onto our general liability insurance.
• It was also my duty to handle any and all reconciling of customers unpaid Invoices. Calling regularly to collect outstanding balances.
• Confidential operating accounting system is the basic contractors edition of QuickBooks 2017.

Administrative Assistant to Accounts Payable / Project Administrator

Confidential, Renton, WA

Responsibilities:

• An important duty I am currently assisting with as well, is the Weekly Report, this report is for the Owners knowledge only.
• It consists of all project and company income, debt, and costs being spent to date, as well as profit. This report is ran every Thursday of every week for the Owner.
• Recently I have started Project Administrator duties, this consist of, updating the Subcontract Log as well, this is for the Project Managers knowledge, any Insurance Certifications that a Subcontractor mails in are then logged into the Subcontractor Log per job and per Subcontractor and then filed away properly.
• Also this position takes on putting together Subcontracts per job and sending out the Subcontract to the Subcontractor once it is carefully reviewed by the Project Manager and Owner, per Subcontractor and again logging them into the Subcontract Log as they go out and come back signed.
• This is important documentation for any Project and for any Contractor and Subcontractor. It is important to keep the log updated daily and to keep in close contact with the Subcontractor as needed.
• I also put together the Weekly Foreman’s Report for each Foreman. This Report is emailed to each Foreman weekly per job. This report shows the Foreman/Project Managers costs to date as well as what subcontractors are on the job per their project for their knowledge only.
• Any Lien Releases or hold on Retention per job, are logged and filed away.
• This is important for Accounts Payable as well as the Project Managers, keeping this documents logged and updated weekly.
• I assist the Project Managers with cost coding/phase coding for each job, as well as inputting budget costs per phase code into Maxwell Software for each Project and run the Job Status Report to ensure the budget totals correctly.

Accounts Payable/Receivable & Clerical Assistant

Confidential, Seattle, WA

Responsibilities:

• At my previous employer of six years, I was successfully processing an average of 100 invoices per month for a large-scale construction business.
• I verified details of transactions, including funds received and total account balances. Assisted in coding all invoices to correct jobs and processed vendor invoice payments.
• Opened and assigned new vendor accounts and included each vendor with an up to date Resale Certificate.
• Balanced batch summary reports for verification and approval as requested by Project Managers. Conducted month-end balance sheet reviews and reconciled any variances.
• Researched and resolved billing and invoice problems. I efficiently and thoroughly input all Subcontracts, Purchase Orders, Change Orders, invoices and updated Subcontract Logs per job. Organized monthly ‘Check Runs’ in which I carefully selected invoices to be paid on time each month.
• All invoices were carefully attached to correct packing slips before input into Timberline software as well as QuickBooks.
• I am proficient in Maxwell Accounting Software as well. Part of monthly duties also included, monthly Subcontract Invoice Billing, as well as monthly Retention Billing for all opened and closeout Projects. Part of this responsibility would include working closely with Project Managers to bill each Subcontractor per Project.
• I have excellent experience in Lien Release documents, working closely with Company Insurance Agent, this included making sure that every Project and Subcontractor was Additionally Insured with a Certificate of General Liability and inputting it into our Insurance Spread Sheet on Excel.
• This was to document and insure that every Project and Subcontractor were carefully insured correctly. I also carefully analyzed Vendor Accounts and reconciled remaining balances per account, to ensure each account were current with Statements, if any Invoices were discovered ‘misplaced’ contacting the Vendor was essential to gathering all misplaced Invoices for input.