SUMMARY:

• A versatile professional capable of managing multiple projects. Provide exceptional customer support and a conscientious professional with a reputation as a thorough organizer and skillful problem solver. Work well under pressure, a team player with a mature attitude.
• Proficient in personal computer skills, including but not limited to Microsoft Word, Excel, Bluebeam and Outlook Software.
• Experience in the Procurement/purchasing field
• 8 plus years of administrative professional experience
• Excellent interpersonal skills; able to communicate and coordinate workflow.
• Excellent organizational skills

TECHNICAL SKILLS:

Quick Books, Global Shop Solutions, Ariba, ISNetworld, Salesforce

PROFESSIONAL EXPERIENCE:

Confidential

Billing Specialist

Responsibilities:

• Processing invoices and collections
• Weekly bank deposits

Confidential

Sales/ Marketing/ Estimating Administrator

Responsibilities:

• Provide Administrative Support for Director of Sales, Sales Account Executives and Director of Design & Estimating for the manufacturing of Blast Resistant Modular Buildings.
• Generate RFP to Sales Account Executives. Enter new proposals into an electronic quote Log, generate and maintain a digital filing system and hard files for proposals.
• Initiate, coordinate and follow - up on new supplier set-up request in ISNetworld, Ariba and other Vendor Administration systems.
• Upload and download documents into Ariba.
• Assist and/or prepare Request for Proposals (RFP) bid processes, Prepare Supplier Pre- Qualifications packets for bidding purposes. Company registration on Supplier Web Portals as required.
• Set up Trade Shows, Entertainment, lodging, flights, maintain giveaways and distribute accordingly to ensure proper distribution among the Sales Team.
• Handle routine request from customers, such as price quotes and/ or delivery dates of Blast Resistant Modules.
• Record and process sales expense reports and prepare spreadsheet reports for budgets and tradeshows. Review and revise to reflect accuracy.

Materials Management Support, Procurement/Purchasing Agent

Confidential

Responsibilities:

• Track overall spending with improving bidding processes. Price negotiations; purchase order creation; order tracking and management; and price dispute resolutions.
• Seek to obtain the highest quality merchandise at the lowest price possible for the manufacturing process of Blast Resistant modular buildings. In general, buy goods and services for use at the company. Determine which commodities or services are the best, choose the suppliers of the product or service, negotiate the lowest price and award contracts that ensure that the correct amount of the product or service is received at the appropriate time.
• Facilitate facets of supply management activities between Company business units and their suppliers. Implement sourcing strategies to Company objectives, providing the company competitive advantage in the areas of material’s, supplies and services.
• Locate and develop a consolidated supplier base to meet current and future commodity needs. Create and maintain mutually beneficial long-term partnerships with suppliers to foster feedback and continuous improvements.
• Manage supplier’s cost, quality and delivery performance. Implement appropriate sourcing strategies to control the company’s purchased material cost and to assure an adequate source of supply.
• Drive continuous improvement in all aspects of the procurement process. Maintain and promote sound relationships with suppliers and the business community.

Accounts Receivable Specialist

Confidential

Responsibilities:

• Responsibilities include Accounts Receivable/billing- Quick books
• Research and resolve invoicing issues.
• Maintain accounts receivable and relatedl records for varied accounts which include posting, verifying, billing and reconciling designated accounts and collections. Verify and reconcile on a monthly basis, including material sales.
• Make frequent contact with customers, all which require courtesy and tact. Maintain up to date listing of all customer information.
• Posts cash receipts, sales invoices and reconcile with general ledger. Maintain journals for documentation and audit purposes.
• Reconcile general ledger receivable accounts on a monthly basis as required.
• Maintain accurate and orderly filing system for all accounts receivable data.
• Receive and respond to request for information regarding receivables and related data receivables procedural or process questions and or account status as it relates to the companies receivables. Shipping and Parts billing.
• Upload invoices on web portals (Ariba, etc.) as required.
• General office procedures, including scanning documentation for distribution.
• Interaction with customers and staff.

Confidential, Pasadena, Texas

Office professional

Responsibilities:

• Purchasing of goods, implementing highest quality merchandise at the lowest price available.
• Billing on weekly basis.
• Collections and Credit verification. Weekly Bank deposits of cash and checks, Bank Reconciliation.
• Tax preparation
• Certified payroll for subcontractor jobs.
• Generation of quotes for trucking projects, including developing and bidding on bid request.
• Data entry into spreadsheet for truck rental.
• General payroll for subcontractors, maintenance of subcontractor’s log.
• Dispatch of trucks for various projects.
• Interaction with customers, vendors and drivers.
• Processing State/ professional registrations and permits; Federal USDOT and TXDOT. Maintaining financial responsibility according to state law.
• Customer Service.

Confidential, La Porte, TX

International Sales Assistant

Responsibilities:

• Inventory/Job Costing- General journal entry
• Trucking dispatch for delivery of chemical equipment
• Support to International Sales manager, including customer support to International and Local customers.
• Advertising of chemical equipment, brochure design
• General Administrative duties