Administrative Assistant Resume Alexandria, VA - Hire IT People

CAREER SUMMARY

An experienced administrative assistant focused on organization, multi-tasking, and being a team player. A strong background in secretarial duties and office staff support with over twenty years of experience in customer service, Microsoft Office Suite, multi-line phone systems, travel arrangements, and preparation of office documents.

OBJECTIVE

A position as an administrative assistantwhere I can make use of my computer knowledge, organizational abilities, strong people skills, and business experience.

SKILLS

Microsoft Word
Microsoft Excel
Microsoft Outlook
Internet Research
Communication Skills (Written/Verbal)
Lotus Notes
Travel Planning
Typing (70+ wpm)
Mail Distribution
Order Office Supplies
Meeting Minutes
Detail Oriented
Multi-Task
Operate Office Equipment (fax, photocopier, postage meter)

PROFESSIONAL EXPERIENCE

Confidential,Alexandria, VA 2009 2010
Administrative Assistant

Coordinated with local unions and medical facilities to schedule asbestos screenings for members
Invited eligible members to participate in the screenings and schedule appointments using database
Answered inquires regarding the screening process
Coded the screening test results and input these results into an Access database
Maintained x-ray filing system and ship x-rays upon request
Approved, processed and shipped web based instructional manual orders and update product inventory
Distributed OSHA class paperwork to local union coordinators and participation cards to members
Provided phone support and greeting customers/business associates
Prepared office correspondence and packages for shipment
Verified membership and status by searching the union database

Confidential, Alexandria, VA 2002 2009
Senior Administrative Assistant

Supported Vice President/2 Leasing Agents
Obtained/Verified leasing agreement information by contacting tenant and reviewing leases
Input data from leasing agreement to generate proposals/lease requests for tenants
Maintained calendars and scheduled meetings for Vice President using Lotus Notes
Scheduled travel arrangements for Vice President/Leasing Agents by using the Internet to research cost and availability for airline flights, hotels and rental cars
Composed and proofread correspondence
Prepared/Verified expense reports using Microsoft Excel
Updated and researched budgets for four large shopping malls
Created/Maintained Excel spreadsheets to track rents and tenant allowances
Generated weekly reports using Access database
Updated weekly reports and other leasing tools necessary for department
Provided telephone support and scheduled conference calls
Distributed mail, maintained office supply stock, and prepared outgoing mail

Confidential, Alexandria, VA 1987 2001
Administrative Assistant, Finance Department

Composed correspondence letters/memos for finance managers/Vice President
Verified and processed all travel expense statements for 50+ employees
Produced an extensive revision of company travel policies and procedures employees are required to adhere to during company travel
Created and maintained spreadsheets in Microsoft Excel to track expenses and accounts receivables
Prepared monthly internal company billing of more than $2 million
Managed American Express accounts for 75+ employees
Scheduled travel arrangements for Finance Department by using the Internet to research cost and availability for airline flights, hotels and rental cars
Planned social events for Corporate office such as holiday parties and department lunches
Coordinated revisions of over 80 prescription drug information leaflets

ADDITIONAL SOFTWARE: Adobe Acrobat, Microsoft PowerPoint, BudgetPlus, MRI Commercial Real Estate, BluVista

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Administrative Assistant Resume

Alexandria, VA

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