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Executive Assistant Resume

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Woodbridge, NJ

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Executive Summary
Administrative Professional with eclectic skill set and multitasking abilities. Experience in office management and personal business consulting. Strong interpersonal communication skills with the ability to maintain a high degree of confidentiality. Extensive organizational skills, highly personable, polished, and well spoken.

Expertise includes:

  • Calendar Management
  • Event and Meeting Coordination
  • Communications
  • Marketing
  • Purchasing
  • Corporate Recruiting
  • Research
  • Office Management
  • Travel Arrangements
  • Mac/PC/Smartphone Technology

Employment History

July 2012-Present Confidential, Woodbridge, NJ
Executive Assistant

  • Calendar Management
  • Corporate recruiting: sourcing talent, assisting in interviewing and hiring process.
  • Assist in marketing campaigns: research, estimates, designing and purchasing materials.
  • Manage correspondence for President and company through creating e-mails, job postings,Excel spreadsheets, and proofreading.
  • Heavy volume of phone communication with clients and candidates.
  • Social media management: LinkedIn, Twitter, Facebook, Bullhorn.
  • Web design, content development
  • Legal research
  • Contract creation
  • Arrange meetings, dinner functions, and personal tasks for CEO.
  • Serve as Startup Business consultant to CEO of the firm

January 2012-March 2012 Confidential, Monsey, NY
Marketing Director/ Executive Recruiter (Independent Contractor)

  • Performed job search and matching for high-end clientele within medical industry using multiple routes: cold calling, job boards, and professional networking.
  • Interviewed candidates using multimedia platforms (videoconference, telephone, survey).
  • Managed marketing endeavors: E-mail marketing, facilitated production of sales materials and actively engaged new accounts.
  • Social media marketing/ communications
  • Company branding and development
  • Maintained ATS (Act), run web-based recruitment software.

October 2011-January 2012 Confidential, Matawan, NJ
Recruiting Intern

  • Full-cycle recruitment
  • Presented job opportunities to qualified candidates and negotiated contract terms.
  • Responsible for preparing and coaching candidates for interviews.
  • Handled follow-up of candidates regarding offer letters

September 2007-September 2011 Confidential, Bernardsville, NJ
Executive/ Personal Assistant

  • Conducted research on various healthcare-related topics
  • Calendar coordination/management
  • Managed e-mail correspondence
  • Travel arrangements
  • Personal errands for founder
  • Drafted business proposals
  • Managed company inventory

February 2005 - August 2007 Confidential, Chatham, NJ
Project Administrative Assistant

  • Performed customer service and underwriting assistant duties.
  • Database maintenance for office managers.
  • Completed filing projects
  • Assisted executives with budgeting, research, coordinating travel arrangements.

September 2002 - August 2007 Confidential, Springfield, NJ
Executive Assistant

  • Provided customer service by interacting with customers and vendors.
  • Job finishing, call screening, proofreading.
  • Assisted with various accounting functions and database maintenance.
  • Coordinated travel arrangements professional events and participation in trade shows.
  • Performed general reception tasks
  • Business to Business sales endeavors
  • Conducted marketing research and management

Education
B.A. Psychology: magna cum laude.

Volunteer Work
New York, NY September 2009-Present Livingston, NJ
Administrative Assistant

  • Schedule activities, event and conference planning, travel arrangements
  • Coordinate meetings
  • Manage fundraising projects
  • Create power point, other media materials
  • Transcribe meeting minutes

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