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Administrative Assistant Resume

Jersey City, NJ

INTRODUCTION I am a self-starter motivated to succeed, working productively both as an individual contributor and as a member of a team. I have the ability to work on multiple projects simultaneously under pressurized deadlines. I look forward to obtaining a position which will utilize my skills and work experience, offering me an opportunity to develop new skills enabling my advancement and participation in the success, profitability, and growth of your business.

EXPERIENCE

Confidential. Jersey City, NJ 10/07 - 07/11 Administrative Assistant/Transcriptionist to Insurance Adjusters

Responsibilities:

  • Production of documents, i.e., Statements of Loss; Trade Depreciation Schedules; Incident Reports.
  • Creating Excel Spreadsheets.
  • Distribution of incoming work.
  • Scheduling inspections for clients for loss locations and meetings/conferences with Adjusters.
  • Billing of daily timesheets.
  • Maintain, update, and organize open and closed files.
  • Coordinate travel reservations for staff.
  • Assist in training of new employees.

Confidential, NEW YORK, NY 10/04 - 10/06 Administrative Assistant/Executive Secretary Supported two Partners in General, Wills, Trusts & Estates, and Real Estate Law Firm Responsibilities:

  • Voluminous document production of Memorandum of Law; Motions; Affirmations; Affidavits; Orders to Show Cause, and various discovery documents.
  • Dictaphone/Shorthand transcription; daily billing.
  • Telephone contact with clients and attorneys to schedule meetings, conferences, and depositions.

Confidential, NEW YORK, NY 12/00 - 10/04 Executive Litigation Secretary/Paralegal Supported Partner and three associates in Corporate, Plaintiff & Defense, and Corporate Law Firm Responsibilities:

  • Voluminous legal document production and filing; created Trial Notebooks.
  • Obtained verdict searches, updated case files; Client and attorney contact regarding status of case.
  • Submitted and filed motions and orders to Court; researched court files for additional case information.
  • Organized and created case files.
  • Daily billing.

Confidential, New York, NY 05/98 - 12/00 Executive Secretary to Managing Partner in Corporate and Negligence Litigation Law Firm

Responsibilities:

  • Voluminous legal document production.
  • Daily telephone contact with clients to schedule appointments/meetings/conferences.
  • Organized case files.

Confidential, New York, NY 05/89 - 01/98 Executive Litigation Secretary to Managing Partner in Plaintiff & Insurance Defense Law Firm

Responsibilities:

  • Voluminous document production, including Memorandum of Law; Motions; Affirmations; Affidavits; Orders to Show Cause; prepared Answers for various insurance carriers, including discovery documents; deposition reports; and various litigation documents relating to defendant and plaintiff negligence, medical malpractice, corporate, wills, and real estate cases, utilizing Dictaphone dictation and shorthand.
  • Daily telephone contact with clients and attorneys which included scheduling appointments, meetings, depositions, and obtaining motion dates.
  • Assisted Office Manager with employee training and continuation of workflow.
  • Organized case files.

Confidential, New York, NY 08/84 - 04/89 Litigation Secretary to Managing Partners in Plaintiff Defense Law Firm

Responsibilities:

  • Considerable production of various legal documents and corresponding such as Memorandum of Law; Motions; Affirmations; Affidavits; Orders to Show Cause; Answers, including assorted discovery documents; deposition reports; and various litigation documents relating to defense and plaintiff negligence; corporate; real estate; wills and estates; and real estate law firm, utilizing shorthand dictation.
  • Filed cases on trial calendar; arranged depositions.
  • Daily telephone and personal contact with clients and attorneys which included scheduling appointments, meetings, depositions, and obtaining motion dates.
  • Organized case files.

Skills Transcription-Dictaphone/Digital; Gregg Shorthand; Typing (90+ wpm); Microsoft Office, Word, Outlook, and Excel; Knowledge of PowerPoint; Notary Public; Paralegal Certificate.

References Provided Upon Request

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