Work Experience

Confidential
Records Specialists
1/2012-10/2012
View documents in Laserfiche to make sure they are viewable for the licensure units, separate confidential documents from application documents. Scan documents into Laserfiche. Receive documents in batches with the units names on the tracking sheets, then I will look up each document and put there file number and if there’s an application open I would put the application number. This helps me with the process of printing out separator pages. Some applications don\'t require and fee with them I would open an application for them. If this happens I would always write NA (New Application) on the document so the Quality Control staff would know to put that in Laserfiche. If there are documents that need to be forwarded to the units, filed offices, or the legal department, I would take them out of my batch and send them to the Licensure units in an interoffice envelope. If the supervisor has to be away she would ask me to distribute the work out to the other employees.

Confidential
Administrative Secretary
11/2009-1/2012
View documents in Laserfiche to make sure they are viewable for the licensure units, separate confidential documents from application documents. Scan documents, and making sure they are in the correct file path before releasing them and giving the documents to the Quality Control staff to view in Laserfiche. I would also assist with quality control of the checks that the fee processors scanned in to make sure they were clear enough for the finance and accounting could read the routing and check number. This would usually take place at the end of the fiscal period. I would stand in as supervisor for my boss when they would have meetings at other state agencies when we were going to start a new process in Central Intake Unit. I would have to make sure all staff was there and if someone had to leave for an emergency they would have to email me and our supervisor before they would leave. If there was an issue with documents I would help with trying to make corrections to documents in Laserfiche or with scanning. When my supervisor comes back I would let her know of any issues that came up while she was away. If she had to leave early for the day and time had to be submitted I would have to remind everybody to submit their timesheet.

Confidential
Administrative Secretary
06/2008-11/2009
Responsible for answering multi-phone lines, transfer calls. Work with the organ and tissue donor section. Scan in documents relating to the organ donor registry, withdrawals enter new donors information in the registry. Enter checks into the Lab unit log. Prepares replies without intervention to non-technical correspondence. Assists the lead secretary or other staff as needed as with administrative and correspondence files related to Multiphasic,end-stage renal disease facilities and the drug free workplace laboratories. Work with computer specialist II to ensure that checks are timely processed according to HQA Protocol and that any checks or applications that need to be returned. I also work with the background screening area, checking fingerprint cards, making sure information is inputted on the cards, and also calling the applicant for additional information. Research applications that have cases against them and make sure they have been scanned into the system.

Confidential
Data Entry Clerk
05/2007-06/2008
Inputs data by means of keyboard controlled data recording device such as keypunch, key tape or key to disk systems. Reviews source documents to determine if there is sufficient data for input. Sorts, files, batches or performs clerical manipulation of input documents. Verifies input data. Interprets data entry computer system error messages. Maintains records of work performed. Performs related work as required. Knowledge of general office practices. Skill in typing or in the use of keyboard controlled data input devices. Ability to follow instructions. Inputs data by means of keyboard controlled data recording device such as keypunch, key tape or key to disk systems. Reviews source documents to determine if there is sufficient data for input. Sorts, files, batches or performs clerical manipulation of input documents. Verifies input data. Interprets data entry computer system error messages. Maintains records of work performed. Knowledge of general office practices. Skill in typing or in the use of keyboard controlled data input devices. Ability to follow instructions. Ability to sort data alphabetically, numerically and categorically. Ability to read and record information. Ability to review data for accuracy and completeness. Ability to work quickly and accurately. Ability to meet and maintain minimum production requirements for speed and accuracy. Ability to communicate effectively. Ability to establish and maintain effective working relationships with others.

Education

High School Diploma

Skills 
Skills: Word perfect, Microsoft Word and Excel, Internet, Bookkeeping, General Office Clerk(Certificate received), type 50cwpm, 10-key calculator, copier, fax machine, spreadsheet, PowerPoint, record keeping, multi-phone line, sort and distribute mail, send out mail, filing in numerical and alphabetical order, and schedule meetings. Able to multi-task, work alone or as a team, self-motivated, dependable. Willing to learn new things. Graduated from high school with honors. Scan documents important medical documents into the DCF Data Base. Validate checks using a validation machine. Verify checks before they are mailed to clients, key in daily travel, and P-card. Help stamp incoming mail that will be keyed on the next day of business, help send out warrants (checks) to different vendors, match direct orders with invoices, reconciling. Look up funding for travel in Samas, and make sure that information is accurate. Scan in Organ and Tissue donor donations; enter in new applications for state license or renewals. Enter in checks for applicants and make copies of checks for Finance and Accounting. View documents in Laserfiche to make sure they are viewable for the licensure units, separate confidential documents from application documents. Receive documents in batches with the unit’s names on the tracking sheets, then I will look up each document and put there file number and if there’s an application open I would put the application number. This helps me with the process of printing out separator pages. If there are documents that need to be forwarded to the units I would take them out of my batch and forward them to the Licensure units in an interoffice envelope with their mail stop on the envelope.