Administrative assistant Resume

SUMMARY:

Four years experience managing a Class “A” World Headquarters building
Seven years experience in Property Management
Developed client relationships to ensure client satisfaction & increase scope of service.
Seven years experience as a legal secretary
Over 20 years of excellent customer service and interpersonal skills

PROFESSIONAL EXPERIENCE:

Confidential

Administrative assistant

Responsibilities:

Assist company President with expense reports, facility issues and other misc. tasks as directed.

Confidential

Owner/Operator

Responsibilities:

Confidential

Facility Manager

Responsibilities:

Manage Contract Administration, Vendor Management including Insurance Administration, Audit Administration, Monthly Management Reports, ensuring ISO compliance and completing required ISO documentation for audit and tracking purposes, budget tracking. Maintain Training and PTO logs. Manage housekeeping staff daily.
Work closely with Chief Engineer in maintaining a World Class facility.
Assist Admin with responsibilities including but not limited to maintaining purchase order log and assigning purchase orders, scheduling of conference rooms and Auditorium as well as set - ups in both, invoice procedure and assist in maintaining key system for desks and filing cabinets for the facility.
Manage a team of 6 individuals, 1 direct report. Ensure they receive any training required and provide the opportunity for additional training when funding allows
Answer phones, manage calendar for meetings, auditorium scheduling and appointments, limited travel arrangements.

Confidential

Administrative Assistant

Responsibilities:

Provide day-to-day assistance to 10 Property Managers, to Property Manager of Mt. Clemens Regional Hospital and the Plant Operations department of the hospital including but not limited to distributing work orders, answer telephones and prepare telephone logs. Make necessary heating/cooling adjustments on Metasys in the operating rooms at MCRH.
Communicate tenant complaints to property managers andContact vendors regarding maintenance issues.
Insurance Certificate administration, prepare legal documents, correspondence, leases and reports.
Prepare leases with regard to housing arrangements for interns at the hospital.
Maintain security key list and keys, issue keys to new employees, mail and switchboard relief.

Confidential

Legal Secretary/ Office Manager

Responsibilities:

Assisted in managing the office with 7 legal secretaries and 11 attorneys ensuring the building was maintained and office supplies were stocked.
Prepared legal documents for 3 Attorneys either written or transcribed, court filings, maintain calendar and schedule appointments, payroll, accounts payable and receivable, filing, answering telephones, other misc. tasks.