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Administrative Assistant Resume

SUMMARY:

  • Experienced communications and administrative professional with combined corporate, association, media, educational, and government agency contracting experience.
  • Developing organizational messages to target specific audiences.
  • Writing fact sheets and other pieces collaboratively.
  • Translating technical jargon into understandable public information.
  • Correlating words with graphics to form cohesive messages.
  • Recruiting members, donors, and advertisers while promoting interest in messages.
  • Editing, copy editing, and proofreading.
  • Updating internal style guides and sheet updates.
  • Clarifying technical process clarification.
  • Fact sheets; consumer affairs pieces; magazine articles; position pieces; staff briefings; market survey reports; energy analysis bulletins; brochures; and executive newsletters.

SOFTWARE:

MicroSoft Office 2010 (MSWord, Excel, PowerPoint, Access, and SharePoint), QuickBooks 2011, InDesign, Quark, Ventura, Dreamweaver, PageMaker, QuickBooks, and Hotel Booking Center

PROFESSIONAL EXPERIENCE:

Administrative Assistant

Confidential

Responsibilities:

  • Write, proofread, and copy edit correspondence and other materials for the Director of Formation/Rector, offices, tenants, short - and long-term visitors and residents.
  • Update Employee Handbook and other reports and records.
  • Coordinate meetings, including menus, guest rooms, and meeting rooms and setup.
  • Fulfill public information and tenant requests.
  • Administer employee health plans, Process timesheets.
  • Handle accounts payable and receivable, including coding and paying reimbursement requests and bills and invoicing.
  • Set and manage events calendar and long- and short-term guests’ room assignments.
  • Update office tenant contact and lease agreement information.

Proofreader

Confidential

Responsibilities:

  • Proofread, checked format, and footed numbers in financial statements during the busy tax season.

Production Editor

Confidential

Responsibilities:

  • Edited technical papers. Inventoried files and reviewed volumes for proper style, format, and accuracy.
  • Compared equations and graphics to authors’ original manuscripts.
  • Queried authors and incorporated answers.
  • Reviewed offsite editors’ work and provided collegial feedback.
  • Checked corrections and compared formats in page proofs.
  • Prepared daily status reports.

Copy Editor/Research Assistant

Confidential

Responsibilities:

  • Translated medical jargon into laymens’ terms for consumer publications. Performed fact checking for Confidential contract.
  • Managed reprint process for Treatment Improvement Protocols, Technical Assistance Publications, and print, audio, video, and electronic products.
  • Compiled report data. Set and managed production schedules.
Copy Editor/Research Assistant

Confidential, DC

Responsibilities:

  • Served as Technical Editor/Writer for Confidential ’s Federal Protective Services, Confidential of Commerce.
  • Edited policies and procedures.
  • Wrote collaboratively with subject matter experts.
  • Was temporary Office Manager/Proofreader for Confidential .
Copy Editor/Research Assistant

Confidential

Responsibilities:

  • Manned the registration table and promoted interest in natural gas industry issues at monthly roundtable discussions with media.
  • Assisted public information callers.
  • Developed Fact Sheets, consumer affairs pieces, magazine articles, environmental position pieces, staff briefings, residential market survey reports, and executive newsletters.
  • Collaborated with association departments to update annual Confidential Issue Summaries book of advocacy Fact Sheets to promote member priorities on Confidential .
  • Recruited membership and advertisers at trade shows.
  • Set and managed production schedules.
Copy Editor/Research Assistant

Confidential

Responsibilities:

  • Managed publications schedules.
  • Copyedited educational testing materials, progress reports, and proposals for Confidential .
  • Edited proposals to ensure funding. Set and managed production schedules.
Copy Editor/Research Assistant

Confidential

Responsibilities:

  • Identified top concerns of committee members and addressed them in annual market reports.
  • Wrote and proofread seven such reports, a quarterly newsletter on medical-surgical industry technologies and trends, and a monthly newsletter featuring selling techniques.
  • Identified data sources and trends in individual markets.
  • Wrote and proofread customer tools, press releases, and excerpted education modules.
  • Found data and obtained copyright permissions for their use.
  • Set and managed production schedules.
Copy Editor/Research Assistant

Confidential

Responsibilities:

  • Diversity Development, and Emergency Preparedness. Wrote bios on people and events featured on stamps. Set and managed production schedules.

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