Professional Experience

Administrative Assistant/Receptionist
Confidential., Stockton, CA
July 2011 to May 2012

• Answer and direct incoming calls
• Provide customer service support for clients, subcontractors, superintendents, Project Managers, Bookkeeper
• Responsible for setting up projects, including requests for insurance, pre-liens, service calls
• Prepare proposals for service work at client stores

Executive Assistant/Bid Coordinator
Confidential, Brentwood, CA
December 2001 to June 2009

• Responsible for screening of all calls to the Vice President
• Handle incoming and outgoing mail
• Preparation of bid documents which includes conducting Good Faith Efforts and final inspection before delivering of bid documents to bid opening
• Responsible for documentation of all individual projects for company, i.e., submittal tracking, pre-lien notices, insurance certificates, pre-qualification proposals, bonds, etc.
• Provide Human Resource duties such as: Signup package verification, Handle Workers Compensation cases, Verify Safety codes and practices are performed
• Purchase, Inventory and Control all Office Supplies and cleaning products
• Provide notarization for bid and corporate documents

Executive Assistant/Sales and Contracts/Travel Coordinator 
Confidential, CA
October 1998 to December 2001

• Responsible for screening of all calls to the President of the Company.
• Handle incoming mail and respond as needed
• Upkeep of Act Database for Sales Team which included backups and clean up
• Produce high quality quotes for prospective customers
• Handle contract from beginning purchase order to shipping of machine out the door
• Travel coordination for all corporate employees which includes service technicians and outside sales group

Research Assistant/Administrative Assistant/Word Processor
Confidential
Apri1 1996 to December 1998

• Research and identify individuals for an executive search firm
• Coordinate and incorporate all research into a finished product for clients of executive search firm
• Schedule and arrange travel and accommodations for candidates and clients
• Update database of executive search firm on a monthly basis
• Word-processing, traffic study reports for Traffic Engineering Company and psychological reports for Psychologist

Word Processor
Confidential
August 1994 - to April 1996

• Coordinate and word process all incoming work, which includes tenants of executive center, walk-ins (i.e., college students, business people from out of town etc.).
• Assist walk-in traffic with layout of resumes, term papers, reports, brochures, flyers.

Executive Secretary
Confidential., Pleasanton, CA
August 1992 to March 1994

• Compiled data (interdepartmental WIP, project backlog/overrun, accounts receivable, departmental time analysis, project listing) and developed reports for National Director and Department Managers.
• Coordinated public seminars, including scheduling, invitations, hotel reservations, and preparation of written material for distribution.
• Oversaw and scheduled travel arrangements and monthly appointment calendars for over twenty professional staff members.
• Hired and supervised additional temporary clerical personnel.
• Assisted in the preparation of approximately eight proposals per month, including preparation of graphics, proposal production and door review to ensure that all proposals met corporate format specifications.
• Researched various industries (i.e., merger and acquisition firms, and construction companies). Identified initial contacts in public and private sector.
• Coordinated and oversaw all social activities including volunteer action committee for community service efforts.
• Responsible for A/P and A/R of Environmental Management Department. This included monthly invoicing and follow-up of 60-150 days past due invoices.

Administrative Assistant - Business Development 
Confidential., Livermore, CA
May 1986 to August 1992

• Assisted business associates with tours and presentations (on-site as well as off-site) as needed. Selected and prepared presentations to be given by associates or myself, to prospective clients.
• Production of proposals for bids submitted to utilities.
• Composed letters in response to inquiries requesting information on wind energy.
• Updated database mailing lists for Business Development, Project Services Departments
• Interfaced with internal as well as external organizations to guarantee receipt of information needed to expedite deadlines
• Coordinated Advisory Council of Wind Energy Kick-Off Conference and Bi-Monthly dinner meetings which were held in California and Oregon and attended by more than 100 members of state regulatory and utility agencies
• Responsible for all media and photographic material sent in response to requests for video and photographic use
• Scheduled travel arrangements (airlines, hotel, rental cars) for various department personnel, as well as external visitors to our office
• Maintained appointment calendars for Business Development and Project Services personnel

Education

• Business Courses,

Professional Skills

• Type 45-50 wpm, transcription experience, ten-key by touch
• Expertise in various software programs such as: MS Word, Excel, Access, Powerpoint, WordPerfect 8.0, Adobe Acrobat, Outlook and Timberline Project Management, Sage Masterbuilder, Quickbooks