Executive Assistant Resume New Rochelle, NY - Hire IT People

SUMMARY:

Skillful and dedicated Executive Assistant with extensive experience in the coordination, planning, and support of daily operational and administrative functions.
Demonstrated capacity to provide comprehensive support for executive - level staff including scheduling meetings, coordinating travel, and effectively managing all essential tasks.
Proven track record of accurately completing research, reporting, information management marketing, and business-development efforts within budget requirements.
Adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives.
Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook), Sharepoint, Salesforce Concur, Microsoft Windows Operating System; Open Source Software;

WORK EXPERIENCE:

Executive Assistant

Confidential, New Rochelle, NY

Responsibilities:

Office Manager

Confidential, Mamaroneck, NY

Responsibilities:

Executive Assistant

Confidential, New York, NY

Responsibilities:

Assist Project Management office and Project Managers on several administrative tasks (one project being very intricate - Salesforce - school was implementing it for the first time and I was part of a group that helped learn and test what the users would be experiencing for the first time.)
Assist Business Management office with various functions such as ordering equipment and catering with corporate credit card
Assist Business Management office with asset retirement and re-distribution
Coordinate department's events that happen twice a year
Complete expense reports for Confidential
Schedule meetings for entire group
Provide support for Confidential, as well as Executive Directors and entire department (consists of 52 people) with administrative tasks

Executive Assistant

Confidential, New York, NY

Responsibilities:

Assist management with all administrative tasks
Responsible for distribution and tracking of tickets for various events for 3 divisions within the company
Provide backup assistance to the Chief Operating Officer when his executive assistant is out
Assist with various projects from all levels of management upon request

Operations Coordinator

Confidential, Westwood, NJ

Responsibilities:

Install and implement necessary hardware/software to complete activations
Process activations in partner software
Update customer information
Certification requirements for partner program
Training and development
Commission structures
Presented company products to sales reps of partner(s) both live and via webinar
Updated and maintain Confidential external and internal web portals
Updated and maintained CRM portal Developed processes for projects to be completed
Assisted bookkeeper with inputting accounting information in QuickBooks
Created training manuals and employee handbooks
Assisted customers with any and all activation/internal processes questions
Coordinated with IT department for scheduling and fixing of computer/hardware problems when they arose
Assisted Human Resource Department with new hire processes and paperwork.

Administrative/Technical Coordinator

Confidential, Port Chester, NY

Responsibilities:

Oversaw activation process for new orders of hardware and software
Oversaw dealer process for signing up new sub dealers
Updated and maintained SharePoint intranet site as Site Administrator
Developed processes for projects to be completed
Coordinated travel arrangements/schedules for 10 executives
Created and maintained templates for expense reports/timesheets
Created training manuals and employee handbooks
Assisted customers and sub dealers with any and all activation/internal processes questions
Coordinated with IT department for scheduling and fixing of computer/hardware problems when they arose
Assisted Human Resource Department with new hire processes and paperwork
Participated on weekly conference calls with Partners
Participated on weekly sales calls
Updated sales force with "sales tips" on a weekly basis
Monitored CEO's email; alerted him when urgent matters arose