SUMMARY:

• Accredited Payables Manager
• Certified Information Reporting Specialist (1099 certified)
• Over 25 years of supervisory experience
• Experienced in managing large accounts payable/receivable departments and accounts
• Highly skilled in 1099 tax reporting and Accounts Payables/receivables
• Hands On Management style - Team Builder, motivator, problem solver
• Extensive knowledge of Paymode X, CashPro, Bank of America Works, Great Plains, Oracle, PeopleSoft, Bill.com,, Concur, DocuPeak (WebiPlex), SAP, TRAC, NetSuite, ARIBA, Certify, and other accounting systems
• Strong customer service skills, Detail-oriented, diligent, hard-working, dependable, team player

COMPUTER KNOWLEDGE:

PeopleSoft 8.9, Great Plains 2015 & 2010, Oracle 11.0, CashPro/Bank of America, Bank of America Works, Barclays Bank System, PNC Pinnacle, Skystem, Bill.com, JD Edwards, DocuPeak (WebiPlex), ARIBA, Concur, Excel, Costpoint, ReadSoft, MSA, SAP, FRS, Microsoft Office Suite, NOAH, Schedule +, Lotus 1-2-3, Paradox, Harvard Graphics, Focus Mainframe, Quattro Pro

EMPLOYMENT:

Confidential, Tysons Corner, VA

Accounts Payable Manager

Responsibilities:

• Resolved years of backlogged invoices, restored order and organization to processes.records in disarray, researched and solved billing problems and corrected invoicing and journal entry errors that has previously been overlooked.
• Managed and Trained new full time employees as well as Intern students on best practices and how to follow Generally Accepted Accounting Principals
• Assisted General Ledger team with reconciling monthly accounts
• Recovered over $200k in duplicate payments
• Worked closely with reconciling accounts with international vendors.
• Managed processes for US and International company departments such as India, Singapore, Australia, and United Kingdom
• Assisted in the implementation of system migration from Great Plains to Oracle
• Cleaned up

Confidential, Washington, DC

Accounts Payable Manager

Responsibilities:

• Introduced to begin the implementation of automated approval flow to ensure vendor invoices are processed and paid timely
• Reduced invoice backlog from $1.7m to $262k within 3 months of hire
• Audit and submit for payment monthly over 500 Concur expense reports for all Confidential ’s employees.
• Introduced e-invoicing upon arrival - implemented a paperless system for 98% of vendors to email invoices for payment
• Executed 95% centralized invoice submission and approval process throughout the company. Provides instant accountability and tracking for invoice processing.
• Monitor monthly rent wires for all Confidential sites.
• Purchasing Card Administrator - responsible for auditing charges placed on company p-cards to ensure each cardholder is in compliance with the PCOAB’s policies and procedures. Reported company cash-flow status weekly to the Director of Finance
• Review, post and approve invoice processing batches submitted by A/P Analysts.
• Reconciled vendor accounts monthly to prepare Confidential ”s) for month end close ( Confidential )
• Train team members remain compliant with Federal Trade Regulations and Confidential per diem guidelines
• Confidential Program Administrator - disbursing company employee cards and training on process and procedures of card use and submission of travel expenses.
• Primary point of contact for vendors and vendor invoice inquiries, account reconciliations, and concerns.
• Organized and implemented accounts payable customer service email communication to improve and enhance effective customer service.

Confidential, Washington, DC

Accounts Payable Manager

Responsibilities:

• Implemented Confidential e-invoicing upon arrival - created paperless system for vendors to email invoices for payment
• Centralized invoice submission and approval process throughout the company. Cut down processing time by three business days
• Processed trade payables, expense reimbursement requests, credit card reconciliations, and recurring/period payments when necessary
• Reported company cash-flow status weekly to the Director of Finance
• Reviewed and approve employee and participant expense reports to ensure they are Confidential and FTR compliant
• Monitored and cleared receiving report by releasing payments that were on hold due to non-receipt of inventory
• Reconciled vendor accounts monthly to prepare Confidential ”s) for month end close ( Confidential )
• Trained team members on how to ensure we remain compliant with Federal Trade Regulations and Confidential per diem guidelines
• Revised policies and procedures of the AP department to meet regulations
• Primary point of contact for vendors and vendor invoice issues
• Implemented automation of the New Employee Report Form ( Confidential ). Increased turnaround time for employee reimbursements
• Organized and implemented accounts payable customer service email communication to improve and enhance effective customer service.

Confidential, Fairfax, VA

Accounts Payable Supervisor

Responsibilities:

• Implemented Confidential e-invoicing upon arrival - created paperless system for vendors to email invoices for payment
• Implemented a paperless system through imaging, invoice attachment in the payment system and document management for accounts payable.
• Monitored and cleared receiving report by releasing payments that were on hold due to non-receipt of inventory
• Setup 95% of all vendors to receive their payments via ACH/wire - Wired millions weekly in USD and foreign currency to International vendors
• Trained new accounts payable team members on departmental updated processes and procedures.
• Revised policies and procedures of the AP department to meet SOX regulations
• Monitored, maintained, and enhanced all internal controls in relation to the accounts payable and cash disbursement functions.
• Recorded Confidential for month end close to capture all invoices processed after month end close
• Saved the company over $250k per year by setting up vendors to receive consolidated payments
• Receives researches and resolves a variety of routine internal and external inquiries concerning account status including communicating the resolution of discrepancies to appropriate persons
• Maintained control over the companies prepaid account and cleared account discrepancies weekly
• Reported company cashflow status weekly to the Financial Planning Advisor
• Reconciled various accounts by identifying errors in posting or omissions by applying appropriate accounting standards

Confidential, Washington, DC

Accounts Payable Director

Responsibilities:

• Lead accounts payable team to high performance on departmental updated processes.
• Served as a liaison with the purchasing team to implement process improvements in both accounts payable and purchasing that will ensure the most efficient servicing of suppliers’ accounts.
• Monitored, maintained, and enhanced all internal controls in relation to the accounts payable and cash disbursement functions.
• Established targets for improvements in cost per invoice processed and invoices processed per hour by improving productivity. Lead the team to continuous quarterly improvement in these metrics.
• Completed renovation of accounts payable to secure check printing and distribution for University checks.
• Organized and implemented accounts payable customer service email communication to improve and enhance effective customer service.
• Ensured that all accounts with open discrepancies are followed up on until brought current and satisfactory resolution is brought to disputed items.
• Served as a liaison with the departments within the Controller’s office to ensure monthly accounts are reconciled
• Implemented transition of petty cash accounts to purchasing card (P-Card).
• Overseen the travel card for the University, including members of the Cabinet and Board of Trustee.
• Prepared responses to Management Letter comments provided by external auditors.

Confidential, Arlington, VA

Accounts Payable Supervisor

Responsibilities:

• Assisted with organizing department during relocation from California.
• Supervised facilitators hired to process over 6,000 invoices monthly.
• Trained facilitators on new ARIBA processing system.
• Facilitated and trained Genpact (outsourced team) on payment process and systems.
• Recovered over $1.2 million in duplicate payments from vendors.
• Reported stats to management for company credits, duplicates and reconciled accounts.
• Provided remittance advice bi-weekly for company corporate credit card.
• Prepared department for month-end close.
• Ensured proper review and processing of all company expense report.