Staff Assistant Resume

SUMMARY:

Extensive knowledge of various aspects related to contracts and procurement procedures. Impeccable administrative, customer relations, and office management skills. Efficient, independent thinker with detail - oriented organizational strengths, and solid interpersonal relation skills.

COMPUTER SKILLS:

Proficient with various software including PASS (Ariba); Oracle; PeopleSoft; Drupal; Computer Security Awareness; the complete suite of Microsoft office products; GIF Animator; HTML 4.0; Adobe PhotoShop; and OS2

PROFESSIONAL EXPERIENCE:

Confidential

Staff Assistant

Responsibilities:

Manages procurement needs for the Confidential and initiates contracts, statements of work, and requests for quote
Acts as point of contact for DC State Confidential ’s procurement needs, purchase card holder, and requisition authority
Oversaw transition of Confidential from office under the State Superintendent of Education to an independent government agency
Develops and manages office systems and procedures, ensuring that administrative support functions are carried out accurately and support the mission of the Confidential
Serves as principal point of contact for information and/or assistance from parties within and outside District government
Plans and oversees budgetary needs for Confidential, Office of the Ombudsman for Public Education, and Office of the Student Advocate
Liaise between Confidential and other government agencies, nonprofit organizations, and other entities, as well as oversee intergovernmental projects of the Confidential
Acts as FMLA coordinator, quality assurance liaison, and responsible for performing payroll functions
Logistical coordinator for Confidential public meetings, which includes setting up meeting space, checking functionality of AV equipment, scheduling TV engineering crew and court reporters, and preparing meeting materials
Provides resource support, guidance, and advisory services for Confidential board members and staff
Create applications, position descriptions, and selection guidelines for Confidential ’s student representatives
Responds to written inquiries and administrative issues. Prepares a variety of correspondence from brief oral and written instructions

Confidential

Clinical Center Research Support Assistant

Responsibilities:

Responsible for processing medical staff payroll, oncology inpatient charts, medications, admissions, room assignments, ancillary services, and specimen research samples

Confidential

Administrative Support/Project Timekeeper

Responsibilities:

Provided all administrative duties during citywide charter school restructuring phase where Confidential charter schools were transitioned to Confidential ’s jurisdiction
Acted as records manager by creating a database of staff inventory lists and documents, and organizing documents for processing and archival
Served as customer service specialist, addressed student and parental concerns, and greeted visitors
Prepared meeting documents and assisted in enrollment processing
Served as Executive Secretary to the Interim Director and the Charter School Coordinator
Acted as timekeeper and project manager for project team staff, made recommendations and advisements to human resources regarding project team staff concerns
Ensured that project team adhered to policies and procedures while maintaining exemplary work ethic
Provided all administrative duties including but not limited to: preparation of documents for meetings; drafting correspondence; greeting visitors; fielding student and parental concerns; providing record management assistance: developing an inventory of documents and a corresponding database

Administrative Marketing Assistant

Confidential

Responsibilities:

Performed marketing responsibilities, such as researching databases for potential contract bidding opportunities
Contributed to proposal writing, administrative reviews, business development research, production, and editing
Contacted prospective clients to familiarize them with Confidential ’s capabilities, and maintained business partnerships

Confidential, Boston, MA

Ambulatory/Orthopedic Practice Secretary

Responsibilities:

Performed a range of critical scheduling duties and professional development for patient care and medical staffing.
Prepared, organized, and maintained hospital records and filing system
Served as a liaison between physician and patient while addressing patient needs
Managed databases, clinical and surgical chart preparation, and confidential documents

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