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Executive Administrator Resume

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Kissimmee, FL

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Objective
Enthusiastic, experienced Executive Administrative Assistant with over 12 years of extensive training in providing office support to Senior Executives. Possess exceptional skills, hands-on technical experience, great work ethic and attention to detail.

Employment History

Executive Administrator, Confidential, Bayamón, PR 1/09 - Present
Responsible for acquiring permits through Municipalities throughout the West Coast of Puerto Rico. Responsible for hiring, budgeting, AR - A/P, payroll, contacting vendors, ordering supplies, bids and proposals, arranging meetings, travel arrangements. Compose letters, memos, copying, record keeping, etc. Met with County Mayors throughout the West Coast of Puerto Rico and kept up most confidentiality.

Branch Administrator, Confidential,Orlando, FL 11/07 - 8/08
Responsible for cost codes and maintaining branch budgeting. A/R - A/P, payroll for 38 employees, hiring and firing of employees. Attend monthly closings to include reports such as P & L, EBR, WO, Process Reports, etc. Responsible for processing and coding expense reports. Prepare check request for licenses. Keep current records of on-road and off-road equipment on spreadsheet. Maintain I-9 documents and ids for all employees. Attend weekly team meetings for budgeting purposes and take notes. Coordinate travel arrangements and itinerary for trip. Compose letters, memos and faxes independently. File pertinent and confidential files. Responsible for meeting set-up, including making copies of agendas. Manage client\'s information for business directory through Outlook. Maintain office supplies.

Executive Assistant/Office Manager, Confidential,Celebration, FL 3/02 - 8/06
Screen and direct calls, schedule meetings and keep calendar updated. Maintained pertinent information in Citrix Program relating to Unit Owner\'s warranty issues. Order appliances and cabinets for 10 buildings consisting of 120 units in total. Met with vendors for discrepancies. Prepared invoices and purchase orders, approximately 200 per day. Prepared payroll for several employees on a weekly basis. Responsible for providing Release of Liens to sub-contractors in order to release checks and make sure Notice to Owner\'s was up to date. Responsible for calling inspections to Osceola Building Department. Maintained and ordered supplies for the office as needed. Ran errands (i.e. mail, inter-office correspondence, federal express drop box).

Executive Assistant/Office Manager, Confidential,FL 4/99-1/02
Maintain spreadsheets for equipment and purchase orders. Process payroll for 120 employees. Schedule appointments, make travel arrangements and keep calendar updated. Screen calls and use my own judgment in handling issues before call was given to President. Maintained confidential files for inter-department relating to proposals, legal documents and employee files.

Executive Assistant, Confidential,Aventura, FL, 11/95 - 3/99
Screen and direct calls, coordinate travel arrangements, appointments and schedule meetings. Compose letters and memos. Interacted with guests, clients, and contractors to resolve problems and complaints. Verified and processed all department invoices. Posted invoices and kept files up to date.

Education
Computer Business Application, Diploma
Diploma

Skills
Advanced Microsoft Word, Excel, Outlook, Power Point, Access, Publisher, Adobe Acrobat, File Pro-maker, MacDraw, Citrix Program, Rems, Internet Explorer, AP/AR,
Bilingual (Spanish)

Strength
Excellent organizational and people skills, self-motivated, trustworthy and productive.

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