Objective
To find an Executive Assistant position focused on performing a variety of high-level projects in support of organizational and executive level goals.

Work History
Program Assistant/Security Specialist: Confidential
Medium Extended Air Defense System Management Agency (NAMEADSMA) Huntsville, AL Feb 2011 - Present

• Manage classified document control, clearances, containers, incoming visitors, in the Security Information Management System (SIMS)
• Conduct after hours inspection on SF 701 forms
• Perform end of day close out procedures, insure containers and doors are secured, and alarms are set
• Maintain NAMEADSMA key control
• Monitor and report on all incoming/outgoing security correspondence to Staff Action Control office
• Create NAMEADMA security badges for personnel and enter badge request for Foreign National personnel to receive a Redstone Arsenal badge by utilizing MAX System software program.
• Change combination and properly store the combination of model X09 and X07 electronic locks and cipher locks on all classified rooms and storage containers
• Support tri-national engineering team
• Managed complex division calendars in Outlook and SharePoint
• Serve as POC for division SharePoint Portal
• Composed reports
• Edit and distribute outgoing correspondence and contract letters for appropriate signatures
• Prepare travel orders and associated expense reports
• Custodian of classified hard drives
• Arrange team-building events and farewell luncheons

Confidential, Huntsville, ALJuly 2010 - Feb 2011

• Perform same duties as above - Contract obtained by NATO

Proposal Specialist/Executive Assistant/Exhibit Coordinator:Confidential Jacobs Fort Walton Beach, FL. July 2006 - May 2010

• Insured consistency of language, formats, and styles used in both text and graphics of the proposal volumes
• Insured proposals comply with Government RFP Section L requirements
• Prepared the SharePoint proposal portal for all activities including planning, writing, word processing, illustrating, reviewing and printing
• Prepared and edited general correspondence, reports, briefings, brochures and complex proposal documentation
• Managed all administrative functions as the Executive Assistant to Director of Business Development and six Business Development managers
• Met with individuals, special interest groups and others on behalf of management
• Coordinated high-level conference calls, management meetings, special events, travel arrangements, and agendas
• Prepared travel arrangements and expense reimbursements utilizing SharePoint software
• Managed event planning support and act as on-site POC for TYBRIN’s participation in high level Defense Industry exhibits to include: National Defense Industrial Association; Armed Forces Communications and Electronics Association; Air Force Association; International Test and Evaluation Association; National Training and Simulation Association; and other professional associations
• Coordinated all logistical and creative aspects, including show services, and marketing and promotional materials for events. Facilitate shipping of all tradeshow materials, including booths, graphics, displays, literature and promotional giveaway items
• Chaired project meetings with program managers, and directors to organize schedules, review and analyze conference materials and booth design
• Drafted contents of conference playbook to include agendas, memos, attendees, invitations, floor plan, hospitality suite schedule, exhibit work schedule, and demonstration directives
• Approved timesheets

Technical Assistant/Executive Assistant/Accounts Payable Specialist/Travel Administrator: BAE Systems, Eglin AFB, FL and Huntsville, Al. Dec 1998 - July 2006

• Supported Missile Defense Agency (MDA) in Huntsville, AL on Project Hercules Test Team by providing administrative and technical support to executive staff and team members
• Created PowerPoint briefings for high level Government personnel
• Created classified backup material
• Provided administrative support to Joint Combat Identification Evaluation Team (JCIET) at Eglin AFB, FL
• Managed all executive level administrative tasks including scheduling meetings and conference calls, and arranging travel.
• Drafted monthly status reports by collaborating with departmental managers to facilitate the accurate and timely writing, editing, and preparation of final copy, from draft to distribution
• Created, published and distributed BAE Systems, JCIET personnel directory, at the request of the program commander
• Provided security and protocol support to distinguished visitors, US Generals, and Coalition forces at JCIET facility as well JCIET exercise performed in Gulfport, MS
• Served as operator of classified and unclassified Video Teleconferences
• Served as Security manager for 25 JCIET employees by maintaining security database, forwarding clearances and verifying receipt
• Tracked budget and created budget reports
• Performed new employee orientation, clarify company benefits information, create job postings, and administered Human Resource job management software

Accounts Payable Specialist/Travel Administrator Duties

• Managed the payment process of all invoices using Deltek/CostPoint Accounting Software
• Calculated bank deposits/prepared wire transfers
• Created and maintained vendor files
• Reviewed and audited all travel related reports
• Interfaced with all departments on travel matters

Education
Human Resource Management certification

Clearance 
Active Secret