SUMMARY:

• Document Controller with dedicated proficiency to direct and delegate responsibilities in a rapidly changing project environment.
• I retain 17yrs experience as a Document Controller in the Professional Engineering and Construction industry, beginning as an assistant pipe fitter to accomplishing a Project Document Control Lead position with applicable developmental skills.
• My previous project managers have recognized me as an exceptionally reliable, detail oriented individual with proven abilities to construct project initiatives and train staff on new project implementation leading the successful completion of the projects information distribution.
• Additionally I’m bilingual English/Spanish.

OBJECTIVE:

To obtain employment with a well established corporation allowing me to utilize and expand my professional skills and project experience.

OFFICE SKILLS:

Manage the electronic database system for various projects. Print, scan and facsimile; shipping; cross training; filing; process mail, data entry, welcome customers. Interface with internal team, including project management, engineers, expediting, subcontracts, suppliers, etc. Manage the electronic process of engineering, vendor and subcontract documents for projects. Create, review, validate and bulk - load spreadsheets into Documentum. Run weekly project reports.

TECHNICAL SKILLS:

PROGRAMS: Documentum WebTop, Desktop & EDMS; IPMS; Adobe Pro; SharePoint; FTP; E-room; Microsoft Office XP; Microsoft Office 2007; Windows XP; Windows Vista; Matrix; Lotus Notes; Fusion; VPRM; Convero; Oracle; Project Tools; Coreworx; Access; Citadon; Share File

EMPLOYMENT HISTORY:

Confidential

Document Controller

Responsibilities:

• Currently initializing the project setup assigned to and interfacing with manager and team members for suitable arrangements according to company procedures and specifications.
• Process documentation manually utilizing windows explorer, SharePoint, Access and using contractor’s collaboration software.
• Quality check, process, and distribute official deliverables that are transmitted and received from the contractors, as well as project documents generated by the Confidential project team required by Confidential specifications.
• Route documentation to engineers for squad check/review and interface documentation to contractors for reference.
• Manually generate transmittals for document distribution and return documentation to contractor reviewed by Confidential ’s project team via collaboration sites.
• Provide technical support and assistance to the team.
• Manage the project email inbox.
• Assist with projects internal audit during a transitional phase.
• Quality Control check on Documentation and Metadata.

Confidential

Document Controller

Responsibilities:

• Manage one of the major Contracts for the project and handle the vendor documentation for another. This consists of.....
• Process documentation utilizing Coreworx Project Collaboration.
• Issue weekly reports to the Chevron team: Vendor Document Status Reports, Overdue Vendor Document Review Report
• Quality check, process, and distribute official vendor documents that are transmitted and received from the contractor, as well as project documents generated by the Chevron project team through Chevron’s EDMS, as required by Chevron DC specifications.
• Route documentation to engineers for review and interface documentation to contractors for reference.
• Generate transmittals for document distribution and return documentation to contractor reviewed by Chevron project team via E-room sites.
• Provide technical support and assistance to the EDMS users: How to review, consolidate comments and approve supplier documents
• Manage the project email inbox to ensure that internal requests regarding Vendor documents are handled in a timely manner
• Ensure the project team follows the defined internal document review and approval process
• Delegate workflows of inbound and outbound technical information being issued.
• Trained personnel and assisted with the review of final Project Data Book dossiers.
• Monitor the processing of vendor documents and determine the need for overtime as required to meet schedule requirements.

Confidential

Document Controller

Responsibilities:

• Process Vendor and Engineering Documents/Drawings using Project Tools.
• Generate transmittals and distribute Vendor and/or Engineering deliverables to Project Engineers, Client and/or Vendors;
• Quality Control check on Documentation and Metadata.
• Interface with project management, engineers and vendors.
• Also interfaced with the Venezuelan client’s team on the PDVSA project whom only spoke Spanish.
• Routed documentation to engineers, vendors and clients for their review and comments. Electronically and hard copies for squad check.
• Generated transmittals for document distribution and uploaded documentation to FTP sites for the clients and vendors revivals.

Confidential

Document Controller

Responsibilities:

• Process Documentation using Fusion, Convero and/or VPRM Software.
• Generate transmittals and distribute Vendor and/or Engineering deliverables to Project Engineers, Client and/or Vendors;
• Quality Control check on Documentation and Metadata.
• Upload and extract drawings and documents from E-Room shared site.
• Interfaced and assisted the Project Team, Engineers, Clients, and Vendors.
• Assisted in generating DFO (Design for Operation) Dossiers, for both FD4 (Mechanical Catalog & Manufacturing Record Books) and FD6 (Design Documentation).

Confidential

Technical Information Management Tech

Responsibilities:

• Initiated project kick off meetings for all new Olefins Projects.
• Managed and maintained the structure, content, metadata, and register tables of project Docbases.
• Quality control check documents prior to issuing.
• Scanned and processed various sizes of drawings, documents using Documentum.
• Routed and distributed the vendor documents to engineers for review and comments. Issued engineering deliverables to the project in accordance with the distribution matrix. Generated transmittals uploaded and extracted drawings and documents from SharePoint or FTP site.
• Interfaced and assisted with the project team, engineering, clients, vendors and construction sites for multiple projects.
• Produced weekly project reports for department management.
• Expedited engineering in the review of vendor documents.
• Coordinated and delegated workflows of incoming technical information being issued. Trained personnel and prepared final documentation for project closeout.
• Assisted management with writing project procedures for company standardization. Controlled and ensured the flow of documentation did not exceed the required 24 hour turnaround time frame.

Confidential

Subcontracts Administrator 1 Tech

Responsibilities:

• In role as Subcontracts Administrator - worked seamlessly with project Management, Construction and Engineering disciplines.
• Organized and facilitated preparations of invitations to bid, performed proposal analysis, prepared bid evaluations.
• Prepared and awarded recommendations and negotiated subcontract agreements Prepared and administered subcontract agreements through final closeout.
• Participated in progress meetings with subcontractors.
• Managed commercial aspects of executed subcontracts while adhering to all functional corporate policies.

Confidential

Technical Information Management

Responsibilities:

• Processed Vendor and Engineering Documents/Drawings into Documentum docbase.
• Interface with project management, engineers, clients and vendors.
• Routed documentation to engineers, vendors and clients for their review and comments.
• Generated transmittals for document distribution and uploaded documentation to FTP sites for the clients and vendors revivals.

Confidential

Financial & Accounting Senior Document Control Specialist

Responsibilities:

• Set up and maintained the filing system for all overseas financial & accounting documents including bank reports, petty cash reports and supporting documentation.
• Maintained incoming bank reports and petty cash report logs as received.
• Audited all incoming documentation from overseas for verification.
• Provided all support for documentation requests as required and upon demand.

Confidential

Associate Document Control Specialist

Responsibilities:

• Manage the electronic approval process of Engineering documents & Confidential ’s for the Chad/Cameroon Development project.
• Interface with Engineers to solve problems with documents.
• Enter data into IPMS for purchasing.
• Synchronized Engineering drawings from Documentum to IPMS.
• Distribute Engineering documents and drawings to the field.
• Create, review, validate & bulk load spreadsheets into Documentum.
• Prepared engineering and vendor documents for a trinity dump to turn over to the client. Assemble critical integrity job books for the client.