Qualifications Summary:Iam an experienced, resourceful and organized self starter. I possessstrong analytical skills, enjoythe team experienceandhavetheabilitytobe flexible and workindependently, as well as,collaborativelyinahighpacedenvironmentwhilemeetingcontinuousmilestonesanddeadlines. I am proficient in Microsoft Office and various software programs. Have the ability to maintain a high level of confidentiality with sensitive information

WorkExperience:

Confidential, 06/10 - 03/12
Cary, NorthCarolina
OperationsExecutiveAssistant

• Supported Chief Operations Officer and executive management, as well as, business operations department heads
• Coordinatedexecutive travel, prepared, submitted and tracked monthly expense reports
• Answered telephone lines, monitored inventory, use of office equipment
• Facilitated meetings, meeting setups, conference calls and video conferencing
• Managed shared calendars using MS Outlook for appointments and meetings
• Assisted with contracts, negotiation and administration, as needed
• Responded to inquiries via phone and emailand in-person
• Monitored internal processes for compliance to policies and communicated any discrepancies
• Coordinated and streamlined communication betweendepartments to improve workflow and problem solving
• Maintained a high level of confidentiality with sensitive information on a daily basis.
• Acted as company point of contact and liaison for staff and managers toeither resolve or escalate issues
• Assisted and coordinated with payroll and HR using ADP to locate employee information and run reports.
• Coordinatedandcreatednewrequisitionsandjobdescriptionsandbriefednewhiresforfieldoperations,salesandmarketingdepartments for corporate and remote offices
• Monitoredandtracked organizational budgets, also assistedin building and setup
• Draftedcorrespondence, prepared weekly presentations, agendas and created reports as needed
• Communicated,monitored,reviewedvendorperformanceandnegotiatedvendorcontractsasneeded
• CoordinatedandinterfacedwithHRandaccountingdepartmentson a dailybasisregardingaccounts payables, employees,benefits,salaryissuesandon/offboarding

Confidential, 01/08-06/10
Raleigh,NorthCarolina
ProgramAdministrative Assistant

• Providedexecutive administrativesupporttoingeneratingcorrespondence,managingcalendar;schedulingmeetings,appointmentsandtravelarrangements and focal pointforofficeworkflow
• Managed calendars
• Facilitated and scheduled meetings along with meeting setup
• Createdcommunications,bothwrittenandverbal,withotherdepartments,agencies,employeesandadvocacygroups
• Coordinated team travel and prepared and tracked expense reports
• Requisitioned of supplies a needed and operation of office equipment
• PrepareddocumentsforcontractnegotiationsandproducequarterlyfederalgrantsfinancialreportsfromFiscalOfficeforFederalGrantprovider
• Trackedstatusofprojectstoensurecomplianceandmeeting of deadlinesfordeliverables
• Developeddocumentsandperiodic compliancereview bypreparationof grantapplicationsandothercorrespondence,andprocessFinancialStatusReports,invoices,budgets,revisions
• Answeredmulti-linetelephonesystem
• Draftedandreviewquarterlyandmonthlyreportsandreviewsubrecipientmonitoringreportsforsubcontractors
• Establishedandmaintainprojectfilesandabletolocateinformationexpediently
• Facilitatedlogisticsforplanned and impromptu meetings and conferences.
• Researchedprojectandadhocinformationondailybasis
• Providedsupportandtrainingtoother staff in theCommunityPolicyManagementSectionregardingthesubmissionoffederalreportingrequirements,relatedcontractsandmandates
• Maintainedandtrackbudgetofmultiplecontractsandreview allocationoffunds
• Responsible for meeting minutes, contact lists, expeditiously locating information

Confidential, 10/99 - 08/07
Alexandria,Virginia
Business Support AdministrativeAssistantIV

• ResponsibleforawidevarietyofOperationsactivitiessupportingprogrammanagementandoftenservedasthefocalpointforofficeworkflow
• Identifiedandassistedbusinessoperationsinimplementationofnewbusinessprocesses
• Coordinated travel and processed expense reports
• ResponsibletotrainTaskOrderManagersinmaintainingbudgetandEstablishedandmaintainedofficialprojectfilesforprojectdeliverablesandestablishedprocedurestoincreaseefficiencyforTaskOrders while identifying opportunitiestoautomateormodify
• Actedasliaisonbetweenseniormanagementandsubcontractors,vendors,andcustomersasrequired
• Participatedinweeklymanagementmeetingsinprovidingupdatestomanagementinmanagerabsences
• Workeddirectlywiththeprojectmanagerstoensurethepropernumberofstaffandsalariesaccuratedependingonsizeofbudget
• Briefednewhiresatweeklyorientations,providedpasswords,individualtrainingafterclearance
• ActedasregionalenvoyforLotusNotese-mailprocessing,recreatingandterminationofaccounts
• Coordinatedvariousstaffandsubcontractorpersonnelactions
• AuditedandtrackedElectronicTimeEntrySystem(ETES)onaweeklybasisbyrunningweeklyreportstoverifyappropriatetimewaschargedtothecorrectprojects
• TrackedstatusofprojectsandTaskOrdersandensuredresponsestodeadlinesweremet
• Arrangedfortravelandtrackedexpensereportsforreimbursements

Technical Skills: Microsoft Office:Word, Excel, PowerPoint, Outlook, SharePoint, Publisher, Visio, Access and Project; ADP, Great Plains, Cost point; BEACON and TES; HRIS, Lotus Notes; Cognos, Adobe; Rational Suite Tools ClearQuest and ClearCase; Peregrine Service center 5.1; IRS OL5081 system; Filemaker Pro; use of Internet and LAN; social networking

Education

• Business Administration

References and additional references available upon request