Sr. Administrative Assistant Resume

SUMMARY OF QUALIFICATIONS

10 years of administrative experience
Highly organized with great multi-tasking skills
Maximizes executive’s time efficiently
Proficient in the use of numerous software packages
Strong background working on projects
Excellent written and verbal communication skills

PROFESSIONAL EXPERIENCE
Confidential,Rockville, MD 2/03-7/08
Sr. Administrative Assistant (Contractor)

Managed all administrative functions of the department and supported senior level managers.
Prepared memoranda, administrative directives for review and approval.
Assisted program analysts in preparing regulatory documents.
Scheduled meetings with staff and executives.
Managed calendars and travel for division staff.
Updated mail and telephone department directory.
Maintained efficient operation of office equipment and arranged for routine maintenance.
Designed, maintained correspondence database and tracked correspondence.
Assisted staff assistants with constituent correspondence inquiries and status.
Served as timekeeper for the division, coordinating time and attendance functions.
Made travel arrangements for division staff members, including hotel reservations, flights, rental cars, and preparation of travel authorizations, vouchers and related reports.
Prepared expense reports, photocopying, and distributed mail.
Created and maintained department files.

Confidential,Rockville, MD 2/01-2/03
Legal Secretary

Administrator for in-house legal department, managing all administrative matters and direct support.
Managed all new client matters and served as contracts coordinator for all confidential disclosure agreements.
Set up company-wide procedure to process confidential disclosure agreements.
Developed, implemented, and administered department office systems and procedures.
Provided a wide range of support including: transcription, redlining/track changes, designing forms and tracking

sheets, typing agreements and correspondence.

Point-of-contact for legal department and in-house clients.
Set up a system to track and monitor department’s cost center budget.
Managed calendars and coordinated conference calls for meetings and appointments.
Created contracts database, queried data and generated reports.
Recorded Board minutes, transcribed into proper format, proofed and prepared for review and approval.
Worked closely with directors to prepare Board agenda, materials, and presentations, including department reports; created and maintained Board and executive committee biographies, notices, agendas and transmittal correspondence.
Ensured proper Board meeting room setup, meeting material preparation and distribution, and audio-visual support; coordinated and planned Board dinners, networking activities, catering for meals and beverages.
Tracked attendance, created meeting checklist, updated contact list, and monitored classifications and term expiration dates for the Board.
Managed and implemented Board elections process, including working closely with membership department and nominating committee, e-mailing call for candidates to members, compiling expression of interest list and sending list to nominating committee for final selection before submitting ballots to Board.

Software Skills

Proficient in Word, PowerPoint, Outlook, Google Docs, iManage, PC Docs, Delta View, Survey Monkey, Meeting Wizard, GoToMeetings, and Internet research. Knowledgeable in Excel and SharePoint.

Education

degree in Management.

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