Sr. Executive Assistant Resume

WORK HISTORY

Consultant/Event Planner - 2009 - Present
Arranging, coordinating and organizing: Invitation, venue, decor, menu and entertainment (CD/photos and music)

Relocated to CA for personal reasons - June/2012

Confidential
Confidential, North Carolina
September 20, 2004 - March 6, 2009
Sr. Executive Assistant - Reported to President of Wireless Products Unit
Also, supported the Vice President of Quality, Vice President of Investors Relations, and the CIO (Chief Information Office)

Responsibilities included but not limited to:

Provided 24/7 Phone coverage with Executives via cell phone/blackberry
Scheduled and coordinated meetings via Outlook
Scheduled Domestic and International travel arrangements which included ground transportation, hotel accommodations, meeting venue, dinner reservations, including new hires and job applicants
Schedule and coordinate interview candidates with HR
Trained New hires (Administrative support)
Created templates for expense reports, invoices, flyers, etc
Reconciled/tracked expense reports - American Express/Concur
Ordered office supplies, cell phones (accessories), Food and Beverages pertaining to events via AE corporate card (limit $20,000 - month)
Accounts Payables - verified and approved monthly invoices for payment
Maintain database for Shareholder inquiries - Customer Service
Handled calls for inquiries from shareholders, potential shareholders
Prepared Investor Packets which included mail-out and tracking
Assist in preparing Board Meeting Documents which included mailing
Created database for Capital Equipment Requests, Purchase Requisitions, Spotlight awards, ECD (Employee Change Document), PD (Property Disposal)
Coordinate and assisted events: Quarterly manager's meeting, CPG (Cellular Products Group 300+ bi-annual meeting), Seminars, Training classes, Annual Conference in Barcelona, Shareholder's Meetings, Special lunches, Dinners, Customer visits, Department outings (Picnic and Circus Events) and Holiday events for 300+, also WebX conferencing with Premier
Coordinated 2007 Holiday Party for 700+ (venue, menu, entertainment, and door prizes) which resulted to a 7.5% salary increase and promotion

Confidential
Confidential, CA
February 5, 1995 - September 19, 2004
Personal and Executive Assistant to the Co-founder and CTO
Also, supported the Co-Founder's direct reports, twelve, and their personnel which was a total of 250 employees

Responsibilities included but not limited to:

Legal: maintained Intellectual Property and Copyrights documentation as well as tracked attorney billing against PO's
Assisted patent attorneys on all phases regarding patent applications and patent infringements lawsuits
Created Power Point Presentations
Collect data for quarterly budget/create presentation
Schedule interview candidates (resume - travel)
Tracking of in-coming resumes
Tracking of Application designs
Assisted in Relocations with Traffic Manager (Hotel, Transportation, Rentals)
Account Payables - Review all invoices with purchase order prior to passing to executives for approval
Generated purchase orders (maintained database for purchase orders/project/legal, cost, delivery date, etc)
Supervised and trained new hires (Executive assistants, File clerks)
Maintain NDA, Competitor and Medical files
Maintain supply room (which included fax, copier, ordering of office supplies) and Technical Library
Took dictation via Dictaphone (letters, memos, etc)
Set up events (Golf tournaments, Off-site meetings, Retirement Luncheons/Dinners)
Coordinated with database administrator to incorporate Patent database to Intranet prior to departure to NC.

EDUCATION

October 2011/Microsoft Office - 2010
Various seminar courses:

Art of Negotiation
Office Management
Effective Time Management

We provide IT Staff Augmentation Services!

We'd love your feedback!

Resume Categories

Client Services

Job Seekers

Visa Sponsorship