Administrative Assistant Resume

SUMMARY OF QUALIFICATIONS

Versatile and skillful Administrative Assistant/Office Management with extensive experience in coordination, planning, and support of daily operational and administrative functions.

Demonstrated capacity to provide comprehensive support for Administrative-level staff including scheduling meetings, coordinating employee training, and effectively managing all essential tasks.
Adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives.
Highly focused and results-oriented in supporting complex, deadline-driven operations; able to identify goals and priorities and resolve issues in initial stages.
Proficient in Microsoft Office System, Microsoft Excel®, Power Point, Photoshop, Bosa Nova System 36, Access, Spreadsheets, SpringCm, Microsoft Outlook and Internet Research.

Professional Experience

Confidential -Quincy, Florida May2010 to Present
International mining and attapulgite manufacture.

Administrative Assistant (Temp Position)
Responsible for performing a variety of administrative and staff support duties for a specified department, which require a range of knowledge and skills of organizational procedures and policies.

Key Accomplishments:

Provided full secretarial support in all areas of the accounting/administrative department utilizing organizational skills, prioritizing & expediting flow of work i.e.; customer service, shipping, mail processing/distribution, courier, fax and reception area.
Updated and maintained accounting records, including - expenditures, receipts, invoices, accounts payable and receivable, and profit and loss.
Produced financial statements and prepared reports and summaries for corporate managers.
Calculating price breakdowns, discounts, and freight charges prior to generating and processing purchase orders; following up with credits and resolution of invoicing discrepancies.
Monitor shipments to ensure that goods come in on time, and in the event of problems, trace shipments and follow up on undelivered goods.

Confidential - Tallahassee, Florida April 2007 to 2009Full-service testing; adjusting and balancing corporation that analyze air distribution and hydronic systems.
Office Manager (Temporary Position)
Assist with business clients in achieving success by providing administrative services to company executives; on matters such as productivity, profitability, and plans for company growth.

Key Accomplishments:

Analyzed and organized office operations and procedures such as preparation of payroll, information management/filing systems, requisition of supplies and other clerical services.
Formulated procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
Create and manage office work schedules/hours and implement adjustments due to customer needs.
Check prices and approve invoices on purchase orders; schedule delivery dates; follow up on delayed deliveries.
Planned and monitored daily staffing schedules and adjusted accordingly to ensure adequate staffing levels that support operational demands and business objectives.

Confidential - Marianna, Florida March 1999 to 2007
Public School System which provides educational services and vocational programming.

Administrative Assistant/ Paraprofessional

Provide students with learning experiences that promote cognitive, social development, and motivation through an active environment

Key Accomplishments:

Assess and evaluate the individual needs of students with SED, SLD, EH, and severely impaired, with intellectual or adaptive behavior.
Designed and coordinated hands-on- activities to enhance student’s interactions and critical thinking skills.
Implement a positive discipline plan, which promotes student responsibility, problems solving skills, and student accountability.
Management of internal/external mail, filing, and organization of client files and details.
Distribution of mail, reviewed correspondence and composed administrative documents and reports.

Education

BA/Business Administration
BA/Organizational Management
AA Elementary Education

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