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Senior Administrative Assistant Resume

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SUMMARY

work objective

Seeking full-time position as administrative assistant and/or word processor

SKILL SUMMARY

  • Strong computer skills including Word 2007 Office Suite, 80-100 wpm
  • Excellent knowledge of English language and ability to proof and edit grammar
  • Proficient in creating, editing, formatting and working with large documents including track changes, headers, footers, sections, applying styles, table of contents, columns, tables
  • Experience with Fed Ex on-line shipping and processing U.S. mail
  • Ability to prioritize and multitask
  • Experience with fax, copy, dictation, and postage machines
  • 10-key by touch

WORK EXPERIENCE

Confidential,Littleton, CO
Nov 2010- Feb 2011
Temporary job –

  • Creating desk procedure manual
  • Entering client information into CRM database
  • Greeting visitors
  • Maintaining and organizing files
  • Preparing seminar packets
  • Researching information on the internet
  • Scheduling appointments using Outlook
  • Updating Excel spreadsheets

Confidential,Administrative Assistant and Training Administrator, March 1998 – August 2010
Confidential,Commerce City, CO
Senior Administrative Assistant

  • Performed word processing and editing of large engineering documents, including applying styles, TOCs, creating and formatting word tables, columns, ensuring grammar, style consistency and accuracy of acronym lists,
  • Prepared outgoing correspondence, ensuring attachments and appropriate distribution lists were included,
  • Prepared meeting agendas and transcribed notes using Dictaphone equipment,
  • Maintained correspondence log and files,
  • Ordered office supplies,
  • Prepared US and Fed Ex mail and distributed incoming mail,
  • Answered telephone and maintained phone and employee location lists,
  • Maintained Procedure and Policy Reference Library, ensuring each document was reviewed annually and entering finished documents into the on-line database,
  • Prepared Quality and site-wide weekly and monthly reports for management,
  • Audited expense reports,
  • Prepared purchase order requisitions,
  • Served as File Manager for several projects,
  • Served on the Health and Safety Observer Committee and assisted in employee involvement activities. Created and maintained an employee snack service generating thousands of dollars which were donated to Commerce City Outreach programs for the needy.


Training Administrator

  • Interfaced with training instructors, department and project managers,
  • Updated and maintained the Training Plan,
  • Maintained centralized filing system for training records,
  • Developed and distributed proof of training documents (e.g., certificates), training schedules, and refresher training as needed, including OSHA 40-hour, 8-hr refresher, CPR, First Aid, etc.,
  • Created project-specific training matrices to identify required training for individual tasks,
  • Coordinated training schedules with instructors and notified employees and their supervisor of training classes,
  • Maintained a training database to identify, record, and track training requirements and activities for more than 200 employees using PC Compliance software.

Confidential,.
Bookkeeper – 1999 - Present
Family-owned business; responsible for banking, invoicing, payroll, preparing tax forms and tracking expenses in Quicken.

Confidential,Health and Safety Administrative Assistant, 1994 – March 1998, Lakewood, CO
Administrative Assistant to the Corporate HS Director. Responsible for maintaining the corporate training and medical records database and files, processing invoices, mailing, grading, and maintaining a database for the Loss Control Self-study course (over 500 individuals). Performed word processing and formatting of large documents, applying styles and proofreading for accuracy.

Confidential,Subcontract, Procurement Administrative Assistant,
1988 – 1994 -
Lakewood, CO
Responsible for typing subcontracts, purchase orders, and requests for proposals. Audited expense reports for over 100 employees, reconciled subledger reports and prepared government small business reports.
Recorded data in Dbase files.

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