Administrative Assistant Resume

QUALIFICATIONS
Ability to provide complete support for executive-level staff including scheduling meetings, coordinating travels, and effectively managing all essential tasks.
Highly focused and result-oriented in supporting complex, deadline-driven operations able to identify goals and priorities and resolve issues.
Proficient in Windows 95, Windows 2000, Microsoft Office Suite 2000 (Word, Excel including V-look Up, some PowerPoint, Outlook), and AS400.
Keyboarding - 65 WPM.

PROFESSIONAL EXPERIENCE

Confidential,Pine Brook, NJ
Administrative Assistant - 3/2006 to Present

Provide administrative support to Vice President, Director of Purchasing and Senior Buyer.
Schedule meetings, appointments, and act as a liaison with internal and external contacts.
Answer telephones and redirect them to the appropriate department.
Prepare documents, presentation materials and Excel spreadsheets.
Handle and distribute all correspondence.
Make all travel arrangements and prepare travel/expense reports.
Enter customer returns on AS400 system.
Data entry, copy, fax, order supplies, and maintain equipment needs.
Special Projects – Holiday Party: Coordinate and assist with specifications to event.

Confidential,Little Falls, NJ
Administrator-Vendor Management – 10/2005 to 1/2006

Entered invoices in Vendor Management Software.
Audited bills and invoices for charges and fees for reimbursement.
Approved invoices for American Express Courses/Classes.
Data entry, filing and correspondence.

Confidential,Nutley, NJ
Administrative Assistant – 9/2005 to 10/2005

General Administrative duties including heavy filing, faxing, data entry, scanning, incoming and outgoing correspondences and preparing Title Binders.

Confidential,Morris Plains, NJ
Administrative Assistant – 2/2005 to 5/2005

General Administrative duties including filing, answering phones, handling incoming correspondence, and data entry. Special Projects – Company picnic and award dinner – Assisted with specifications of event.

Confidential,Montclair, NJ
Administrative Assistant – 7/2000 to 11/2004

Scheduled meetings and appointments.
Handled client complaints.
Maintained and processed invoices for clients.
Answered telephones on multi-line system and redirected them to the appropriate department.
Coordinated travel arrangements.
Maintained site vehicles.
Data entry, copy, fax, ordered supplies and maintained equipment needs.
Special Projects – Holiday Party: Coordinate and assist with specifications to event.

EDUCATIONAL EXPERIENCE

Majored in Business: Office Procedures and Word Processing.

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