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Executive Assistant Resume

Richland Hills, TX

SUMMARY:

Executive Administrative Assistant with over 18 years of experience. Work well in an environment where interpersonal, analytical, reporting and communication skills can be fully utilized. Easily work within all levels of management and company operations. Dedicated, independent worker with minimal supervision needed.

SPECIAL AREAS OF COMPETENCY:

  • Microsoft applications expert
  • Strong analytical and reporting skill sets
  • Extensive Calendar management
  • Extensive international and domestic travel planning
  • Highly experienced Meeting Planner
  • Motivated team player

EXPERIENCE:

Confidential, Richland Hills, TX

Executive Assistant

Responsibilities:

  • Create, analyze, and distribute all daily, weekly, monthly, quarterly and yearly Area reporting, including but not limited to, Front Store, Pharmacy, Loss Prevention, Payroll budgets and hours, financial budgets and all exclusive Confidential /pharmacy metrics for the Area
  • Manage and coordinate both AVP and Area HR Director schedules and calendars
  • Coordinate and execute all AVP and HR meetings throughout the year
  • Arrange all travel for AVP and Area HR Director
  • Generate and submit all expense reports for AVP and Area HR Director
  • Create and format PowerPoint presentations as needed
  • Responsible for managing Area Business Office logistics
  • Collaborate with AVP and Area HR Director on special projects and initiatives

Confidential, Woonsocket, RI

Executive Assistant

Responsibilities:

  • Managed 21 cost center budgets for Vice President - created real time tracking spreadsheets
  • Liaison for Confidential ’s - streamlined Scholarship and Externship processes
  • Managed and coordinated Vice President schedule and calendar
  • Coordinated and executed all Vice President meetings throughout the year
  • Arranged all travel for Vice President
  • Responsible for managing the Operations Department administrative assistant’s payroll via the KRONOS system
  • Processed invoice payments from outside law firm - Saved over 200K a year with implementation of a new invoice review process for outside law firm billing
  • Collaborated with Vice President on special projects and initiatives

Confidential, New York, NY

Executive Assistant

Responsibilities:

  • Prepared and coordinated all insurance claims packets
  • Prepared and submitted billing hours for Director and Adjusters
  • Arranged extensive international and domestic travel for Director and Adjusters
  • Generated and submitted all expense reports for Director and Adjusters
  • Maintained and ordered all office equipment and supplies
  • Assisted with overflow coverage of all incoming phone calls

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