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Field Office Clerk Resume

SUMMARY:

More than 25 years of administrative experience, including 10 years in upper management and encompassing all aspects of construction and facilities management, operations and finance. Strong organizational skills, Attention to detail a priority, dependable team player, trained and proficient in SAP, Word Perfect, Excel, Coins, Timberline, QuickBooks, Energy Cap and AIM

PROFESSIONAL EXPERIENCE:

Field Office Clerk

Confidential

Responsibilities:

  • Maintain Permits for all trades onsite to include hot work permits, confined space and general work permits
  • Ensure all employees are following the PPE guidelines for the site
  • Maintain a daily log for all equipment being used with hours and general conditions daily as well as tracking welding rod usage for the site
  • Tracking all time for all employees getting proper signatures from the client and turning in as well as making sure that any equipment or materials are being added to daily time to ensure all costa are being captured
  • Checking in all materials and equipment coming to site
  • Tracking all tools or materials being used from tool trailer
  • Being a Confidential /Whole watch when needed to maintain safety at all levels
  • Be a main contact onsite - for questions etc. to help keep Site Super focused on project at hand
  • Maintain a great working relationship with client to ensure all their needs are being met and making sure that all employees come to work and leave safely

OP/DMS Implementer

Confidential

Responsibilities:

  • Scheduling department meetings-Coordinate luncheons
  • Preparing the department for meetings
  • Maintain department distribution lists, Distribute Mail
  • Being the Personnel Accounting Focal Point and Assembly Point, Coordinator
  • Ordering and contact person for FRC, Safety Shoes, STAC Cards, PPE Supplies for operators as well as General Ordering(ODU)
  • Plan interviews as well related to documentation
  • Maintain Validation Procedures from projects in library binders
  • Ensure SIS Proof Tests are collected in library binders once completed. Update completed SIS Proof Test Procedure library log
  • Following plant Turnarounds and outages, ensure that all of the completed Validation and Proof Tests procedures are captured in the library.
  • Monthly Reconciliation of Pro-Card. Entered into Concur for payment
  • Scheduling onboarding for new Personnel (Setting up new workstations/phones/laptops/printers.)
  • Perform SAP transaction to reconcile and close production/period order after all production posting is complete.
  • Perform SAP transaction to make appropriate production posting corrections
  • Reconciles raw material and product inventory discrepancies and makes necessary adjustments to correct inventories

Assistant Project Engineer

Confidential

Responsibilities:

  • Assumed all administrative responsibilities as required to deliver a successful and profitable project
  • Work closely with contractors and vendors to track project costs including time and material costs, time sheets and change orders. Conduct weekly progress meetings and maintain records.
  • Responsible for approximately $8Million in monthly billings on projects and insure that invoices match actual work performed
  • Manage project procurement and maintain purchase order logs
  • Worked with all Vendors/Contractors in Bid proposals in ensure the work was being done correctly
  • Reviewed and maintain a log off all work with contractors and vendors.
  • Worked with Bid proposals of new work/and or PO that required new T/M work
  • Worked with Purchasing/Obtaining costs for materials/Quotes to get a better price and cost effective
  • Offsite work/able to work with 20-25 Vendors maintaining costs and pricing to ensure we were being charged the correct amounts.
  • Kept excel spreadsheets off all T/M on each and every new Work Order that was an extra for each contractor
  • Maintain my monthly P-Card transactions and post in Concur for payment
  • Scheduled Meetings weekly along with Luncheons

Administrative

Confidential

Responsibilities:

  • Assumed all administrative responsibilities as required to deliver a successful and profitable project
  • Human Resources-Functions including, New Hires, Layoffs, Daily Force Report and Tracking of hours daily to specific work codes
  • Served as the primary contact for all vendors and subcontractor billings, checked and approved monthly invoices and associated paperwork and attachments, Identified and corrected approximately $60,000.00 in erroneous billing
  • Assigned project costs and invoices to appropriate work codes and change orders and maintained a spreadsheet for better management of costs
  • Scheduled Meetings along with weekly department luncheons

Administrative/Energy Assistant

Confidential

Responsibilities:

  • Solely responsible for maintenance and update of AiM Preventative Maintenance (PM) system for Department of Facilities Management and Vehicle Operations Center, including, weekly update of 3000-5000 and monthly generation of 1,000+work orders, and creation of assets, standards and templates for 3,500+ pieces of equipment
  • Work with shop supervisors on a weekly basis and assist with shop inventory maintenance, scheduled PM work management, and new PM checklists setup for various shops. Provide training to shop personnel on the work order system to ensure timely completion of the assigned tasks and accurate reporting of time and materials
  • Serve as the primary back-up support for all administrative functions including front desk coverage, campus mail runs, scheduling meetings, bill processing, posting external charges to the work order system, filing, mailing, entering payrolls and timecards, ordering supplies, emailing campus alerts, and submitting purchase requisitions and funding requests. Developed a procedures manual to assist new front-desk employees with the various administrative processes and tasks
  • Responsible for utility bill management including checking bills for errors and overbilling, entering bills in Energy Cap, assigning proper account numbers, checking accounting system to ensure bills are paid correctly and on time and presenting utility data in requested format for higher level analysis and reporting. Identified and worked with utility company to correct billing errors worth over $150,000. Developed and successfully implemented process improvement measures to utility management including streamlined workflow and electronic billing
  • Researched products and vendors, obtain minimum required proposals, setup projects and accounts in AiM, track delivery of products and follow up with shops and provide assistance as needed for successful implementation on various energy projects

Assistant Manager

Confidential

Responsibilities:

  • Successfully managed all aspects of restaurant operations including human resource management, training, staffing and scheduling, inventory management and accounting

Administrative Assistant

Confidential

Responsibilities:

  • Responsible for payroll, accounts payable, receiving and ordering parts and supplies, and customer service

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