Executive Assistant Consultant Resume MONTVALE NJ - Hire IT People

Professional Profile

Accomplished Executive Assistant and Purchasing professional with strong leadership skills developed with a prominent North American supermarket chain. Internal and external contacts regard me as a creative thinker and problem solver with a reputation for sound business judgment. My experience has enabled me to become a decisive leader with strong communication and interpersonal skills.

Negotiations Effectively reviewed all contracts and bid agreements and was responsible for negotiating prices with national account vendors and/or suppliers. Created a cost savings plan which resulted in savings of over $2 million dollars annually.
Strategy and Communication Key player on numerous strategic teams. In regard to purchasing, prioritized communications to appropriate parties to ensure company’s best interest at all times.
Team Culture/Performance Management Team leader of the Purchasing group who developed the purchasing procedures and controls with the Sarbanes-Oxley group to ensure the proper purchasing procedures were compliant with established corporate policies.

EXPERIENCE

Confidential 2007 to Present
MONTVALE, NJ
A construction management and equipment purchasing company for commercial facilities.

Executive Assistant Consultant

Scheduled and coordinated meetings, appointments, conference calls and travel arrangements for President.
Coordinate all meetings to facilitate communication between President and outside vendors and contractors.
Maintain all accounts receivable and payables through Quick Books.
Research, develop and plan all bids and quotations for all projects for President.
Prepared and maintain Internal Communications budget.

Confidential MONTVALE, NEW JERSEY 1987 to 2007

Consistently promoted within the organization over a twenty year employment history.

Confidential 2004 2007 Oversaw all store equipment purchasing for seven separate supermarket entities with estimated annual
responsibility of over $100M (various construction and remodel projects). Company purchases included everything from refrigeration, shelving, fixtures, food service equipment, lighting, and flooring.

Managed 10 people and reported to the Vice President of Construction and Design. Acted as the sole purchasing representative for the entire organization. Responsibilities included all the planning and design for the new “fresh store prototypes and remodel packages dollar responsibility equated to over $200M annually.
Researched, developed, and implemented specifications of equipment and fixtures for all designs and merchandising concepts and was selected by senior management to travel to North America and Europe to oversee the final project.
Communicated with various groups of senior management to ensure timely delivery of equipment and products for all store openings.
Lead purchasing representative for the software selection of the Oracle and Verisae modules introduced to the company in 2000 and 2004 respectively and implemented in stages which showed tremendous savings across the board.
Responsible for E- procurement including RFP proposals for companywide services including maintenance services, refrigeration, deli supplies, and computer software and hardware.

Executive Assistant/ Senior Buyer 1990-2004

Provided administrative support to the Vice President of Purchasing and Development.
Managed telephone calls, calendar and travel arrangements.
Prepared new hire paperwork and termination.
Prepared quarterly review presentations with Vice President of Purchasing and Vice President of Development.
Created and maintained organizational charts for Purchasing and Development departments.
Worked with other team members within my department to develop and implement procedures to be utilized by our department as well as corresponding departments.
Responsible for equipment purchasing of over $50 million annually ranging from refrigerated cases, steel shelving to custom fixtures.
Created a template to accurately track and monitor purchase orders on a daily basis.
Teamed with various groups Construction, Design, Engineering, and Accounting to ensure the proper products were being purchased and accounted for correctly.
Implemented strategic sourcing initiatives and trained new personnel to strengthen the department and company.

Equipment Buyer 1987 - 1990

Assisted in the purchasing of equipment for existing retail facilities proportional to the maintenance budget for all entities of the organization.
Routinely interacted with group directors of Construction, Maintenance, and the vendor community.
Prepared all purchase orders and service contracts as well as monthly budget/actual reports on a timely basis.

EDUCATION: BS, Business Administration/Marketing

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