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Engineering Administrator Resume

Dolton, IllinoiS


Seeking a challenging position utilizing my Office Coordinating abilities, and Project Management skills.


Confidential, Chicago, IL 2007 - Present
(UBS, Cricket Communications, T-Mobile)
Project Coordinator

  • Provide project tracking and other project administrative tasks.
  • Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image
  • Examine work flow and revise processes as necessary to improve efficiency
  • Plans daily, weekly, and monthly scheduling and work activities to reach objectives
  • Create and generate reports using MS Access
  • Linking tables and queries to run reports in MS Access
  • Arrange travel through internal or outside agents
  • Supervises the maintenance and alteration of office areas and equipment as well as layout, arrangement and housekeeping of office facilities
  • Supports the project staff by creating electronic work orders in a database and providing updates and reports on those work orders.
  • Facilitating project logistics such as meetings, conference rooms, conference calls, etc.
  • Takes meeting minutes and action items during meetings and performs basic follow-up.
  • Develops presentations and project tracking documentation using MS Word, Excel, PowerPoint and Siterra.
  • Generates daily, weekly, bi-weekly, monthly and quarterly reports using MS Excel utilizing pivot tables, v-lookups and queries.
  • Support project management staff with multiple projects.
  • Manage Siterra for department including collecting all documents and photos relating to leasing and construction activities and uploading into Siterra Site Management System in addition to inputting estimated and actual dates for all sites.
  • Work with team for the implementation and system requirement projects - SWIFT Tool and Siterra Plus.
  • Train team members on targeted Siterra Site Management System processes, functionalities as well as troubleshoot, resolve and or escalate system issues.
  • Set up spreadsheets using raw data, analyzing in Excel using, Pivot Tables and Conditional Formatting.

Confidential, Woodridge, IL 2006 - 2007
Project Coordinator

  • Responsible for all documentation and tracking of project deliverables, including quality control.
  • Prepared status reports for Company, Client, project personnel or others as required.
  • Responsible for establishing and maintaining a filing system that documents all project activity and from which data can be pulled for daily reference and use for project closeout binders/files.
  • Assisted in establishing and qualifying 3rd party vendors and order services through vendors as required.
  • Worked closely with the Project Director in the purchase order and invoicing processes.
  • Responsible for maintaining and tracking all purchase orders and expense tracking.
  • Provided documentation and work closely with Project Manager to produce reimbursable billing.
  • Assisted theproject team in the preparation and processing of permit applications for the individual sites.
  • Attended weekly cell site construction meetings with client, project managers, construction managers, site acquisition personnel and network engineers.
  • Prepared and maintained accurate and up to date routine and specialized report analysis on a daily, weekly, and monthly basis as directed by Project Director, including complex statistical and written summary reports.
  • Participated in special projects as directed by Project Director and Project Manager.
  • Assisted with the coordination and assembly of project close out binders.
  • Work with team members, RF Engineers, Compliance and senior management to complete NTP's.
  • Maintain NTP information and strategy information necessary to effectively complete NTP's. Monitor, track and report on NTP's activity and status.

Confidential, Chicago, Illinois 2005-2006
Executive Assistant III

  • Schedule and maintain meetings for Senior Vice President and Directors.
  • Created and maintained a centralized filing system for all project documents, manual and electronic by updating master filing index, electronic document files and folders.
  • Managed federal, state and local contract files.
  • Prepared materials needed for meetings and telephone calls.
  • Management of the facilities, including overseeing the safety and security of the building.
  • Coordinated team meetings and took minutes.
  • Coordinated arrangements for conference calls, meetings, conferences, and travel.
  • Entered time and expenses for assigned staff.
  • Tracked and analyzed firm's client records with emphasis on data integrity.
  • Created Excel spreadsheets to manipulate raw data into reports.
  • Assisted with the development, implementation and coordination of special events
  • Assisted in communication, both written and verbal, with business associates both internal and external.
  • Screen telephone calls for the VP by exercising independent judgment.
  • Handle personal and confidential correspondence, reports, and other documents for the VP.
  • Assist in the preparation and coordination of materials.
  • Projects as assigned.
  • Applied knowledge of Microsoft Word, PowerPoint, Excel and Access.

Confidential, Chicago, Illinois 2004-2006
Telephone Interviewer/Researcher

  • Direct research by calling individuals and asking them to participate in a telephone survey.
  • Read questions and fill in their responses on-line through website.
  • Use various websites to do research in finding former survey participants.

Confidential, Chicago, Illinois 2002-2005
Project Coordinator/Consultant

  • Coordinated and facilitated meetings and events.
  • Handled workstation upgrades and software installations.
  • Tracked and analyzed firm's client records with emphasis on data integrity.
  • Developed and managed extensive contract compliance databases using Access.
  • Tracked technology project plans and monitored and reported status information using MS Project. .
  • Maintained project documentation and project library in Lotus Notes..
  • Coordinated project meetings, facility and space needs and project-related special events. .
  • Developed and managed extensive contract compliance databases using Access.
  • Tracked project budget to actual by reviewing vendor invoices and staff time and expense sheets.
  • Scheduled and all services loaner equipment, including laptops, LCD projectors and digital cameras.
  • Completed request for Client Services Support.
  • Compiled monthly tracking reports to be distributed to management with data generated by database.
  • Coordinated facility and space needs for project-related special event.
  • Reviewed vendor invoices and staff time and expense sheets.

Confidential, Chicago, Illinois 2000 to 2001
Project Administrator / Operational Support Specialist

  • Ordered office supplies and promotional materials and worked with vendors to maintain positive relationships. Assisted with quarterly inventory counts.
  • Drafted client communications, prepared correspondence and took committee minutes.
  • Created PowerPoint presentations for project team meetings.
  • Managed federal, state and local contract files, carefully filing and storing all contract originals to comply with audit requirements.
  • Tracked technology project plans, monitored, and reported status information using MS Project.
  • Tracked project budget and prepared monthly budget analyses
  • Set up project assignment numbers in CMS System, assigned access rights and maintained project team calendar.
  • Worked with Project Manager to insure timelines and deliverables were met
  • Supported the development of analysis reports and project documentation
  • Provided level one support and act as a single point of contact for all technical issues provided level one support and act as a single point of contact for all technical issues for project
  • Received calls from users, determining the source of the specific error and resolution of issues for CMS, XP and Windows software
  • Call Ticket creation and routing to appropriate technicians
  • Completed request for Client Services Support
  • Compiled monthly tracking reports to be distributed to management with statistical data generated by tracking database
  • Coordinated facility and space needs for project-related special events
  • Reviewed vendor invoices and staff time and expense sheets

Confidential,Chicago, Illinois 1998 to 2000
Engineering Administrator

  • Provided confidential administrative support to Senior Vice President of Engineering.
  • Reviewed and approved purchase orders and prepared accounts payable, receivable and billing reports. Set up budget spreadsheets in Excel using macros.
  • Handled all daily office operations including file management, database administration, word processing and preparation of bulk mailings.
  • Facilitated resolution of employee insurance issues and verified employee timesheets.
  • Created business forms for specific projects.
  • Supervised temporary employees and file clerk.


Project Management, BA

Business Systems Management, Certification

Computer Skills

Act, Access, Accpac, ADP, Ami Pro, CMS, Dbase, DOS, Excel, GroupWise, HTML, INTERNET, Lotus 123, Lotus Notes, MONIES, NICE, Oracle, Outlook, Paradox, PowerPoint, Project, ReLogic, Rumba, Quattro Pro, Quickbooks, SAP, Siterra, STAR, Skyline, Team Play, Visio, Word, WordPerfect, Word Scheduler +

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