Experienced and Professional Executive Assistant

• Supported "C" level executives, handled confidential documents. Proven ability to prioritize, multi task, plan meetings, arrange domestic/foreign travel, and managed multiple calendars.
• Computer savvy, experienced creating charts, presentations and financial/sales analysis
• Received quarterly employee award, nominated for employee of the year

Professional Experience

Confidential, May, 1995 to 2008

2004-2008 Senior Administrative Assistant, Marketing Department

• Supported Vice President of Marketing, Director of Marketing/Internet; Director of Editorial; Director of Design
• Provided back-up support to Senior Vice President/CMO
• Marketing Department responsibilities and achievements
• Supported Vice President, Directorand their direct reports with day-to-day needs, managed department projects and activities (mailings/marketing promotion campaigns)
• Managed calendars, arranged meetings/conference calls and travel arrangements
• Created and published daily sales reports; sent out companywide communications
• Tracked, verified and processed departmental invoices and expense reports ensuring accuracy and timely payment
• Maintained departmental records, including staff vacation/sick leave and other benefit forms
• Editorial Department responsibilities and achievements
• Fact checked content prior to publication of new releases (internet research and phone verification)
• Proofreadfinal drafts before printing
• Researched and collected a library of no cost photos for use in publications. achieving substantial cost savings
• Sent contracts to freelancers, maintained log of work to be performed, ensured timely payment ofinvoices.
• Processed awards and certificates for award winning recipients of our "Best of the Road" program.
• Design Department responsibilities
• Maintained spreadsheets of photos acquired for publication: source, specific atlas the photos were used in, tracked cost to acquire photos from agencies
• Assembled and mailed "best" product entries for Design contests. Logged entries, payments, sent out company announcements of awards received.
• Ordered all special need design supplies

1997-2004 Senior Administrative Assistant, Confidential

• Supported Vice President, Retail, Directors of Store Operations and Merchandise
• Assisted the Retail store operations team. Specifically worked with the store managers to resolve ad hoc issues -- outstanding invoices, lease requirements, employee benefit questions.
• Handled customer service issues related to the stores; had lead role in resolving
• Verified all HR paperwork for store employees, working closely with HR and payroll. Maintained confidential employee records.
• Created spreadsheets of salaries, hours worked, sales contests held.
• Prepared frequent communications to stores. Assisted in proofreading/editing documents prior to distribution to stores and company-wide.
• Maintained store lease schedules. Worked with outside consultants and mall management regarding our leases, required advertisement, storage and mall provided services.

1995 -1997 Administrative Assistant, Confidential

• Assistant to Corporate Controller, supporting Finance and Tax Departments. Provided back-up assistance to CFO
• Streamlined the Fleet Administration program, resulting in monthly cost savings of approximately $1500
• Administered the timely distribution of workers compensation and deferred compensation reports.
• Managed Certificates of Insurance, Performance Bonds and Bid Bonds. Interfaced with vendors and appropriate inter-company personnel.
• Assisted with Data Room material prior to and during divestiture of several company divisions and ultimately the sale of company to another party

Confidential, March 1995--May 1995

• Assignments:
• April, 1995 - Confidential, Administrative Asst. to Corporate Controller
• March, 1995 - Confidential, Administrative Asst. to President/COO

Confidential, Sept. 1979 - December, 1994
A unit of Paramount Confidential, now Viacom, a global entertainment and publishing enterprise

• Administrative Assistant/International Sales Coordinator
• Supported President of the International Division
• Transcribed travel notes, responded to correspondence, interacted with international representatives on a daily basis.
• Prepared international agreements to assure compliance to basic terms
• Computerized royalty records and payments. Created spreadsheets analyzing sales on a monthly basis (including invoicing and payment reconciliation).
• Made travel arrangements for international division (both staff and visitors), acquired necessary travel documents, coordinated international seminars, trade shows and meetings.

Skills and Competencies:

• Word, Excel, PowerPoint, Outlook, Access, AS400, Lotus Notes, Typing 65 wpm
• Proofreading and Editing
• Transcription

References:

Business and personal references provided upon request.