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Logistics Coordinator Resume

Mcallen, TX

Professional Summary:

  • AdministrativeAssistant with 6+ years of admin experience and a proven ability to maintain professional image, organize an office and support a management team.
  • Experience providing excellent administrative support to C-level executive. In recent project have been involved in providing administrative assistance to the CEO.
  • Experienced with making Travel Arrangements, Calendar Management using MS Outlook, as well as maintaining the office budget and expenses.
  • Great Documentation and Reporting Skills. Areas of expertise include Microsoft Office such as Excel, Word, Outlook and Power point skills.
  • Also proficient using Pivot Tables, Spreadsheets, and Math Formulae in MS Excel.Prepared statistical financial reports utilizing Excel and Power Point
  • Prepared invoices, reports, memos, letters, financial statements and other documents, using Word Processing, Spreadsheet, Database, or Presentation software for the Sales and Marketing Department.
  • Arranged conference calls on a weekly basis.

Education: Confidential,

Skills:
MS Office Word, Outlook, Power Point, and Excel (including working with different Spreadsheets, Mathematical Formulae, and Pivot Tables);C-Level Administrative Support, Travel arrangement & coordination, Calendar Management (using MS Outlook), Office Budget & Expense Management, Bilingual

Work Experience:
Confidential,08/2012 - Present
Executive Administrative Coordinator

  • Assist international and domestic sales reps by helping market the launch of the Hemor-Rite product in the United Sates
  • Enter sales orders into Smart Turn
  • Create and maintain budgets for MedRite Laboratories and GreyHound call center
  • Create spreadsheets showing monthly sales using Excel
  • Coordinate with different medical companies the
  • Create and keep track of invoicing
  • Schedule meetings between clients and marketing professionals
  • Suggest ways for a company to improve the results from its marketing efforts
  • Provide and suggest information to business professionals (Gastroenterologist, Chiropractors etc) regarding our medical product

Confidential, Carrollton, TX 06/2010 08/2012
Administrative Assistant

  • Manage CEO’s daily schedule by setting appointments for him via Outlook and answering any inquires on his behalf.
  • Prepare CEO and Engineer’s travel accommodations.
  • Screen and route incoming calls. Prepare responses to correspondence containing routine inquiries.
  • Prepare invoices, reports, memos, letters, financial statements and other documents, using Word Processing, Spreadsheet, Database, or Presentation software for the Sales and Marketing Department.
  • Prepared financial reports and submitted it to management on weekly basis. Used MS Excel to prepare these reports. Also made use of Pivot Tables, Mathematical Formulae, and Spreadsheets to get the required information faster and in more efficient way.
  • Run and update reports utilizing Cognos, Impromptu and Visibility on a weekly basis.
  • Input all sales orders intothe Aftermarket monthly budget report.
  • Arranged conference calls on a weekly basis.
  • Assisted in the creation ofproposalsfor Engineers.
  • Assisted the Export Compliance Dept by running MKDenial searches as needed.
  • Coordinate outgoing shipments. Verified that all sales orders coincide with the purchase order of the customer.

Confidential,McAllen, TX 05/2007 12/2009
Administrative Assistant

  • Composed and prepared correspondences on behalf of the Training Manager and Director of the department.
  • Prepared statistical financial reports utilizing MS Excel and MS Power Point.
  • Created, opened, and registered students into the courses our department had to offer. Assist the public with any inquiries pertaining to registration.
  • Assisted with annual and monthly budget for the Continuing Education Department. Handled expense reports for the Training Manager of the department.
  • Ordered and maintained office supplies. Assisted in the monitoring of the expense report.
  • Updated theExecutive’s agenda on MS Outlook on a daily basis. Coordinated meetings and made arrangements for conferences and events.
  • Arranged all phases of travel, including monitoring travel delays and changes.
  • Maintained and prepared records, itineraries, and travel credits.

Confidential,McAllen, TX 10/2005 02/2007
Logistics Coordinator

  • Provided a focal point for all logistics matters and movement of goods with international companies
  • Dealt with Imports / Exports / Customs Procedures
  • Managed the logistics operations to ensure efficient and accurate delivery of shipments.
  • Ensured all Customs files were maintained and processed.

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