QUALIFICATIONS:15 years of Legal Secretary

• 20 years of Administrative Assistant
• 10 years of Executive Assistant

EXPERIENCE:

Document Processor

Confidential

• Gather, register, and arrange the material to be typed, following instructions.
• Check completed work for spelling, grammar, punctuation and format.
• File and store completed documents on computer hard drive or disk and/or maintain a computer filing system to store, retrieve, update and delete documents.
• Transmit work electronically to others.
• Type correspondence, reports, text and other written material from rough drafts, corrected copies, voice recordings, dictation or previous versions.
• Print and make copies of work.
• Experience in formatting/styling tables in both Word and Excel e.g. changing column widths, cell height, portrait to landscape, etc .
• Ongoing report and presentation formatting i.e., setting margins, changing master slides, etc.
• Compile Excel/Word files to create PDF files.
• Format and work in PDF format.

Confidential

Document Processor

• Prepare, format and upload documents onto Master Plan Google site for PGCPS.
• Integration of documents Excel, Word, PDF into ONE document Format, Paginate, TOC, Tables, Figures, Charts for printing and distribution for the Board of Education and MSDE Maryland State Department of Education .
• Assist with filling legislatively-mandated state forms for various funding.
• Send documents and forms e-mail or pouch to the various departments for input and overview.
• Proofread all documents and forms before submission.

Confidential

Word Processor

• Receive documents via e-mail CASEWARE/GO FILE ROOM .
• Revise and format complex financial statements, AUP and various documents apply Word styles and convert to various formats PDF .
• Import Excel document into Word.
• Generate TOC's, TOA, Red-line and Mail-merge.
• Assist with other offices Boston, Chicago, Tyson .
• Enter time into ELITE system for billing.

CONTRACTOR WITH VARIOUS AGENCIES

Confidential

Billing Clerk/Administrative

• Prepare invoices enter time and expense and print pre-bill.
• Run final invoices and report final to clients via e-mail and/or facsimile.
• Identify and apply any special discounts or credit terms relevant to a customer's account.
• Ensure all coding and charges have been entered correctly and completely.
• File Information Disclosure Statements IDS and Requests for Continued Applications RCE with PTO Office.
• Assist IP Secretaries with workload.

Administrative/Office Service with various Firms in the DMV Area/

• Confidential Receive documents via e-mail and/or walk-in.
• Log in and prioritize all documents.
• Revise and format complex legal documents, apply Word styles, edited graphics and convert to various formats
• Import Excel/PowerPoint documents into Word.
• Generate TOC's, redline, and mail merges.
• Scan documents, forms and pictures.
• Assist with other offices NY and Chennai .
• Run reports for the month regarding work flow.
• Copy, format and put documents onto CD/DVD's and create the label.

Confidential

Administrative Assistant/Analyst

• Transportation management and analyst for ocean and air freight overseas.
• Coordinated international travel for manager, scheduled meetings, and calendaring
• Analyze and process some accounting for air bills.
• Pull all documentation for each shipment and verify that all data has been entered.
• Compare the data for the top ten lane pairs via ocean, air freight, expense and weight.
• Input this information into charts for Committee for the various quarters.
• Assist in pulling information from ORION and KNOWLEDGETREE and making sure that information is consistent with billing documentation.

Confidential

Executive Assistant

• Type legal documents offering memorandums, prospectuses, proposals, reports and forms .
• Proofread document for accuracy, grammar and punctuation
• Assist in the production of documents and ensure that filings are met with the agencies and blue sky state laws.
• Run payroll for office, as well as anticipated taxes for state and federal.
• File the various forms with agencies regarding payroll.
• Gather and input data into billing system and run bills in draft/final form.
• Arrange international and domestic travel accommodations and itinerary.
• Maintain and calendar and schedule appointments.
• E-mail various documents and forms to clients. Convert and format documents for electronic filing for Edgar.

Confidential

Administrative Assistant

• Type documents from forms handwritten for various credit unions and home owner associations financial statements, AUPs, ACHs, Management Letters, etc.
• Proofread document for grammar, punctuation and quality.
• Total all financial statements and/or charts for accuracy.
• E-mail documents and forms to clients in various formats.
• Xerox reports on various letterhead with attachments and bind for final reports.
• Type forms for filing with IRS and various states.
• Give support to other staff accountants, staff, and office manager with various projects.
• Maintain and file all documentation in file room.
• Conversion of documents from Wordperfect to Word.
• Arrange travel, car and hotel for Partner.

Confidential

Word Processor

• Log in all documents into a log book.
• Prioritize documents in order of due dates for filing at the Patent Office.
• Type all documents from dictation.
• Proofread documents for accuracy, grammar and punctuation errors.
• Revise documents from handwritten notes and/or edits.
• Fill out pertinent forms for Patent Office filing.
• Scan documents, forms and pictures.
• E-mail various documents and forms to clients overseas
• Convert and format documents for electronic computerize filing to Patent Office.
• Convert documents into various formats for clients.
• Assist other departments with overflow work.