Qualifications

Team Leadership | Excellent Organization Skills | 70+ wpm/13,800 kph 100% accuracy
Project Management | Detail Oriented | Travel Arrangements
Billing Analysis | Project Billing and Coding | Document Control
Microsoft Office Suite | Strong Verbal, Written & Interpersonal skills

Experience

12/2009 – Present Confidential, Denver, CO
Document Control Administrator for Black Hills Corporation

• Produce and Maintain all Project Drawings for Major Projects Division 600M dollar project
• Update all Project Drawings with Revised Drawings
• Maintain all Specifications, Contracts and Document Files
• Keep all Drawings and Records in an orderly manner, including Drawing Racks and Maintenance Manuals
• Assist Purchasing setting up and maintaining all Project Purchasing Files including Contracts and Records
• Maintaining the necessary files, etc., for the Major Projects and Projects Filing System, including the filing of same
• Assist Engineering organizing and producing Drawings and Documents for the Pueblo Airport and Combined Cycle Project
• Project Analysis, Coding and Process Billing

11/2009 – 12/2009 Confidential, CO
Executive Assistant for IHS

• Executive assistant to two Vice Presidents of the IS Department and their Managers.
• Arranged Air and Hotel Travel.
• Responsible for documenting expense reports for Vice Presidents.
• Documentation for Executive Meetings, gathering information and distribution via electronic and for meeting.
• Developed and Maintained Confidential documents.
• Notarized documents within the company for Senior staff as requested.

06/08- 08/09 Confidential, Lakewood, CO
Executive Assistant

• Administrative support of CEO, COO, VP of Colorado, and Wyoming, Large Capital Projects, Business Development in the Oil & Gas Fabrication, Engineering, Construction Industry.
• Manage executive schedules, meeting planning, and other traditional support functions as required, including meeting and travel arrangements, expense reports and coordinating calendar.
• Collects and prepares information for use in discussions/meetings of executive staff and outside customers.
• Prepares presentation materials for meetings. Makes high-level contacts of a sensitive nature inside and outside the company.
• Comfortable with deadline pressures and managing multiple demands for critical deliverables with accuracy and grace.
• Maintain expert level of proficiency in utilizing company software products creating, developing, updating and managing a variety of departmental issues and projects including PowerPoint presentations.
• Adhere to confidentiality of information around; company acquisitions, strategy, marketing plans and programs, employee and business performance, etc.
• Excellent communication skills (written, oral, and presentation).
• Ability to work independently with minimal direction/supervision.
• Contract Administration and documentation, utilizing document control guidelines used company wide.

10/07 – 06/08 Confidential, Aurora, CO
Purchasing Agent/Administrative Assistant for Confidential

• Support 7-10 Engineers with projects, verifying and processing purchase cards, expense reports, time off requests.
• Source and purchase of items at the most favorable price, while maintaining consistency with quality, quantity, delivery and price specifications. Communicate with project personnel to complete material requisitions and purchase orders. Complete documents and maintain files and records of purchasing activities.
• Clearly communicate with suppliers for price quotes and purchases.
• Track purchase orders to confirm on-time delivery and return products to vendors when necessary.
• Reconcile invoices with purchase orders and assist with basic A/P functions.
• Customer service within and outside the company.
• Support upper management processing confidential documents.
• Verify and key timesheets. Maintain and update database addresses and contact information.
• Collect and compile data for meetings
• Answer phones

3/2002 – 9/2007 Confidential, Denver, CO
Office Manager

• Responsible for Denver Branch Operations
• Manage daily activities of distribution team and sales team
• Support (2) VP’s of Sales and Account Managers
• Monitor and manage 4 distribution routes in the Denver metro area
• Create sales presentations for sales staff utilizing Microsoft PowerPoint, Microsoft Word, Microsoft Excel
• Maintain HR; A/P; A/R records for home office in Chicago
• Implemented Human Resource policies/procedures guidelines, Workman’s Comp. DOT standards.
• Acquiring, training and dismissal of employees
• Insure timekeeping integrity
• Approving account invoices, supply procurement, order entry, maintaining and ordering inventory
• Create compose and prepare correspondence, copy and distribute correspondence and information.
• File and maintain all correspondence/communication
• Maintain and manage calendars, arrange travel and meetings, prepare expense reports.
• Order and maintain office supplies
• Report to President and CEO’s of company
• Distribution of office products average 325,000.00 per month

6/2000 – 5/2001 Confidential, Englewood, CO
Administrative Assistant/ Project Manager

• Support 50-200 administrative staff project management working on IT special projects
• Monitor, Manage, Track and Reported on departmental budget of $225m to Executive Staff
• Develop and Maintained databases utilizing Microsoft Excel and Access to ensure accountability for staff and project timetables.
• Enter and tracked billing for IT department, negotiated billing discrepancies resulting in savings to IT department of $750,000.00
• Procurement of IT product
• Coordinate and maintain communications throughout the IT departments, contractors and vendors
• Key point of contact for other administrative personnel within the company.
• Provisioned new employees within the department; equipped them with the right access codes and equipment to ensure functionality with minimal downtime
• Facilitated meetings, process expense reports, coordinate schedules and calendars of Executive VP’s of IT department.