Profile 
Focused professional possessing necessary skills to assist all executive levels. Excellent time management and decision making skills. Highly advanced in MS office suite. Trusted with managing confidential and sensitive information in a discreet professional manner. Dedicated and motivated team player. Strong organizational skills. Proven ability to collaborate effectively across department lines and at all levels of an organization.

Experience

Confidential, Hartford, CT October 2009 to Present
Senior Administrative Assistant

• Handles complex administrative assignments of a broad and varied nature to relieve senior management of routine administrative details.
• Coordinates inter-departmental or department-wide administrative projects, such as broad communications. Develops and implement department/business unit guidelines for operating policies and procedures.
• Complex scheduling. Typically involves internal, external, and department-wide scheduling. 
  Fully responsible for department-wide event and travel planning.
• Prepares and submits expense accounts.
• Manages and tracks/reports actual expenses versus budget expenses for senior management\'s area of responsibility.
• Initiates, develops, and makes decisions regarding office practices/procedures within authority level.
• Engages in frequent problem solving with internal and external staff.

Confidential, Farmington, CT January 2006 to March 2009
Senior Executive Administrative Assistant
Support positions held: Vice President of Global Quality/ACE and EHS
Senior Vice President of Global Operations
Director of Financial Planning & Analysis, and Controller

• Worked with high level executives internal and external to the organization. Handled strict confidential material.
• Monitored department budget, reviewed and approved expenses of direct reports to department Senior Vice President.
• Managed very heavy and frequently changing appointment schedule (business and personal).
• Handled complex and detailed domestic/international travel plans and itineraries; compiled documents for travel-related meetings.
• Organized logistics for company events, comprised of domestic and global participants.
• Researched, compiled, and produced word documents, spreadsheets, and presentations for company-wide meetings, i.e. All hands, LDR’s, President’s council mtgs, finance meetings.
• Accountable for scheduling, organizing and logistics of various staff and offsite meetings. Prepared and distributed agenda for corporate and business unit meetings, set up audio/visual domestic and global web cast meetings as needed.
• Provided executive administrative support (composing correspondence, scheduling, creating and submitted expense accounts, screened incoming calls and set-up of conference calls, and coordinated catering of meetings).
• Managed and updated internal web site
• Worked independently to make judgment calls and effectively prioritized multiple tasks
• Administrator of ordering department office supplies and maintained inventory.
• Assisted with special projects as assigned. 
  

Confidential, Hartford, CT August 2002 – January 2006 
Executive & Personal Assistant to Vice President of Product Development

• Direct support for 2 Vice Presidents, scheduled and coordinated meetings, managed calendars, arranged domestic travel and organized day to day functions.
• Managed multiple functions, size of staff supported varied from 12 to 48.
• Developed policies and procedures for a newly created department in compliance with company standards.
• Assisted Vice President of Product Development with the coordination of high volume conferences and senior level presentations.
• Developed organization charts and business process flows using Visio 2000.
• Prepared expense reports using online accounting software
• Tracked and published project schedules, plans and reports using MS Project. Coordinated project date deliverables.
• Created and posted job requisitions using People Soft. Coordinated all aspects of new hires with HR and IT.
• Resolved space planning issues between department heads, employees and consultants.
• Researched and negotiated pricing of promotional give-a-ways for marketing seminars.

Confidential Glastonbury, CT July 1998 to August 2002 
Administrative Assistant

• Provided first line support to Principals, Consultants, Associates, and Project Managers to ensure timely project completion.
• Applied thorough knowledge and practical applications in the following areas: project and detailing billable ratio tracking, collection and assembling of data required for the preparation of management reports, database management, creating specialized documents for client presentations.
• Worked with IT to develop new electronic filing system; software now used to support Environmental Engineers.
• Reorganized file system and implemented file process (FTF).
• Established office procedures manual for administrative position.
• Researched and negotiated contracts with vendors and service providers.
• Troubleshoot malfunctions of equipment, reduced maintenance costs and down time, and eliminated frequent service calls. 
  

Confidential, Hartford, CT May 1997 to May 1998 
Administrative Assistant / Office Manager

• Provided administrative support to both service providers.
• Accounting responsibilities included but were not limited to A/R, A/P and payroll.
• Maintained timely distribution of US Postal and interoffice packages; provided additional support to incoming customer requests.
• Creation and adherence of the office procedure manuals.
• Success in performing those tasks earned the promotion to Office Manager within six months. Provided administrative duties for the benefit of both offices.
• Extensive customer service relations for a high volume of clientele during the tax season. 
  

Education: Massachusetts Business Administration

Technical Skills: Windows XP suite,Windows 7, MS SharePoint, PeopleSoft, CAPE/APEERS, Lotus Notes 6.5/OutLook Express 6, Acrobat Reader/ Writer 8.0, Adobe Photoshop, Projects 2000, Auto CAD 98, Vignette 7, Calendar Creator, Concur, Visio 2003, Access 2000, Internet Search Engines, SAP