Summary:

Experience with records management of large and varied documents as well as research and analysis of problems with experience in disbursements, accounts payable, and accounts receivable applied in several Government agencies. Extensive knowledge of procurement regulations and procedures as a result of over 10 (ten) years working with guidelines for Corporate (MTC) as well as DOL (Department of Labor) and Marymount University procurement policies. Followed procurement regulations with the FARs (Federal Acquisition Regulations). Possesses excellent written, verbal and interpersonal communication skills with team focus that allows her to easily lead as well as follow. Extensive and varied assignments have proven she can easily grasp and apply rules and regulations.

EMPLOYMENT HISTORY:

Confidential, Washington, DC
Confidential, 9/27/10– 6/16/11
Claims Clerk

• Coding, filing, and maintaining a variety of documents and records.
• Opening mail and processing mail, including sorting pieces and calculating postage for outgoing mail.
• Operating basic office equipment (e.g., photocopier, facsimile, multi-line phone/voicemail systems, mailing machines, shredder, and minimal computer programs).
• Answering and responding to claim inquiries and/or directing calls to appropriate personnel (including emails).
• Providing live operator services for potential claimants as required.
• Typing forms, correspondence, and providing general word processing services
• Performing on-line data updates and verification, creation of new records, off-line modification of records, and entering of data.
• Answering inquiries regarding case-related information and status.
• Scheduling appointments and meetings and providing support as necessary.
• Updating responses to frequently asked questions.

Confidential, Washington, DC
Financial Operations Department, DIA 06/09 – 02/10
Finance Specialist

• Receive and post funding, commitment and obligations documents to accounting and budget systems.
• Receive and process treasury checks for payment. Maintain disbursing files and prepare periodic financial reports.
• Receive, review, prepare and compute travel vouchers. Receive; review and process pay documents.
• Receive and review contracts, invoices and receiving reports.
• Prepare payment vouchers in accordance with various government regulations.
• Process OCONUS and CONUS Travel entitlements
• Perform duties as cashier. PeopleSoft version 8.9experience
• Scanned classified and unclassified documents.

Confidential, Alexandria, VA
Records Management Department, Department of Justice10/08- 06/09
Records Management Specialist

• Assists with updating and maintaining currency of Agency records program control records.
• Provides recommendations on governance and performance measures of the Agency
  RM program and project management support.
• Assists in planning and program development, analysis of records management
  problems and design of strategies to meet ongoing records
  management needs.
• Drafts recommendations for new Agency RM requirements to be provided to the
  records management Officer.
• Assists in the development of training courses and materials that will indoctrinate new users into proper electronic records management techniques.
• Provides support to records disposition activities of the RM program and assist in developing new records retention schedules and executing existing schedules.
• Drafts proposed records retention schedules for Agency records, ensuring their adherence to National Archives requirements.
• Ensures documentation for records transfers to the National Archives thoroughly and adequately prepared for signature by RM.
• As tasked by the RMO, provides assistance to Agency customers seeking support in identifying retention schedules for their records.

Confidential
Mail Referral Unit (Attorney General Division), Department of Justice

Database Administrator -W/TSC Landover, MD
01/08 - 09/17/08
(Part-Time)

• Keying documents such as summons & complaints, alone with dates, case numbers, Attorneys name and / or law firm name.
• Receiving proper component on the mail, this must be entered into the Department’s IQ Database system.
• Each piece of mail entered into the system receives a control number. Then the control number should be written in the left hand corner of each document.
• Each Data Entry Operator is responsible for entering a minimum of 200 piece of mail per day.
• The Data Entry Operator should provide their count on a log sheet that the supervisor keeps a log for his record.

Confidential
Confidential, Washington, DC
11/05 - 01/08/08
Administrative Assistant
(Part -Time)
As administrative assistant Ms. Dodson’s duties included:

• Supporting Administrative Assistant to CEO, Director with projects including word processing, data entry and Internet research tasks
• Greeting visitors, staff in a friendly manner
• Answering phone, recording message and directing inquiries to the appropriate staff
• Creating and maintaining a cohesive, cooperative work environment geared to meet and exceed all objectives
• Signing for deliveries and informs recipient of arrival
• Working with all departments as required
• Managing conference room schedules
• Handling details of a confidential nature and performs administrative functions based on understanding of company policy
• Ordering office and kitchen supplies
• Acting as a role model for staff in establishing appropriate positive morale and attitude toward work
• Near the end of her assignment, Ms. Dodson coordinated four Red Cross blood drives conducted for the Federal Bureau of Prisons (BOP) Central Office. Her role involved coordinating all phases of the activity from start to finish. This includes scheduling facilities and support staff, providing building security with event details (including Red Cross rosters), setting up donor schedules (and reminders), communicating with Red Cross personnel, and most important, and overseeing the actual event. Start to finish involvement in this voluntary event ensured that BOP would successfully reach their goal of 25-40 whole blood unit donations per event.

Confidential, Hyattsville, MD
Human Services Specialist 9/04 - 10/04

(Registration Intake)

• Registered applicants for disaster assistance over the phone and referred applicants to various disaster aid programs.
• Main assignment was to register all callers from various states on the eastern coast who were affected by hurricanes, tropical storms and floods.
• Registration included asking all pertinent information such as name, address, telephone and, social security numbers, asking which state a person was calling from, which disaster, what damages were done to their homes personal property and vehicles.
• Important questions such as whether they were homeowners, did they have insurance and what type; whether they were unemployed because of the disaster, where they worked, their household gross income, etc?
• Callers were given several types of referrals for clothing, food , shelter such as sending them to the American Red Cross, their local unemployment office, tax Assistance and to the SBA (Small Business Administration).
• At the end of each registration a ID# was given to each client for the purpose of identifying each case and whenever they called back to the FEMA Help Line Department.

Confidential, (Temporary Agency)
Confidential, Washington, DC
6/04 - 7/04
Data Entry Clerk - Job Bank

• Perused and edited job applications in the Job Bank database.
• Manipulated existing data, updated current information, and proofread new entries to database for accuracy.
• Printed and mailed appropriate evaluation letters.

Confidential, Washington, DC
7/02 -2/04
Registrar/Senior Secretary

• Organized and controlled statistical data, expense account records, and confidential files.
• Inventoried, purchased, and requisitioned office equipment and supplies.
• Typed various correspondence including, monthly and special reports, memoranda, report cards, and forms.
• Managed correspondence control log, received incoming and outgoing mail and followed-up on action items for the departments.
• Served as liaison between the director and other center staff -- point of contact for transcripts and other academic documents as well as for the state-testing agency on GED matters.
• Received telephone calls and visitors; handled routine matters personally and routed non-routine business to proper staff for consideration.
• Arranged and scheduled student graduations, calendars, specials events, and GED Prep classes and tests.
• Coordinated travel and hotel accommodations.

Confidential, Washington, D.C
5/02 - 7/02
Document Management Technician

• Organized and tracked files of case documents and made them available and easily accessible to the agency attorneys.
• Searched file dockets for appropriate case materials.
• Maintained and categorized reference files.
• Packaged and disseminated informative and explanatory material on laws, agency regulations, and agency policy to clients and potential clients.

Confidential, Arlington, VA
01/98 - 10/01
Registration Record Coordinator (Promotion)

• Regulated a large, complex filing system containing graduate and undergraduate registration materials.
• Processed all school registrations received via Web Advisor, mail, fax, and walk-ins.
• Updated all graduate and undergraduate biographical data in the student database, including postal and e-mail addresses, telephone numbers, ethnic and religion codes, anticipated graduation dates, and the like.
• Presided over service window -- directly assisted students with registration, adding and dropping classes, and other official transactions.

Purchasing Assistant

• Established operational procedures for verification of incoming and outgoing shipments.
• Kept an accurate inventory of all office supplies and equipment and ordered and received supplies
• Maintained accounts receivable and coordinated payments via the Finance Office.
• Contacted vendors and researched product issues i.e., availability, pricing, and scheduling, and resolved discrepancies within your control.
• Synchronized delivery dates and times with vendors of a variety of companies that offered various products.
• Served as Acting Coordinator in the absence of the Coordinator.

I am a fast and accurate with office products (i.e. Computer equipment, copiers, scanners, 10-key, etc.) I have worked with heavy duty high – volume copiers and scanners, I have met requirements needed by the end-user in order to meet deadlines.

• Copier documents for bid proposals and contracts while working at Marymount University, etc.
• Copied files as needed on other jobs
• Used various makes and models of copiers and scanners (IBM, Xerox, Kodak, Hewlett Packard, etc.)
• Some copiers were multi-function and were able to use all functions (copy, scanners, fax, etc.)
• Filed paperwork according to company’s guidelines
• Previous high-volume scanning experience while working at Marymount University, etc.
• Ability to prep & scan paper documents to create a digital image and check for quality
• Flexibility to work in a team environment and to meet client deadlines

Confidential,Washington, DC
01/91 - 01/98
Assistant Buyer

• Ordered large quantities of supplies for all departments, including electrical, plumbing, construction, kitchen and office supplies, equipment, and machinery - controlled an annual budget of $30,000.
• Ordered all food for the dining hall to feed 500+ students three meals a day.
• Solicited bids for materials and supplies -- selected lowest responsible bidder for the award.
• Tested products to make sure that they were appropriate for Job Corps needs.
• Ensured quality control through follow-up discussions with warehouse personnel, customers and vendors.
• Enforced a timely delivery schedule and compliance with contractual terms.
• Collaborated with Finance Department to ensure accuracy of purchasing reports and contracts.
• Reviewed, evaluated, and completed purchase requisition forms.
• Updated requisition filing system and archived dated materials.
• I have extensive knowledge of procurement regulations and procedures. I have over 10 (ten) years of working with guidelines for Corporate (MTC) as well as DOL (Department of Labor) and Marymount University. I have followed procurement regulations with the FAR (Federal Acquisition Regulation) as outlined by the Federal Government. I have excellent written, verbal and interpersonal communication skills. I can easily lead as well as follow. I am a quick study and can grasp rules and regulations easily.
• Ability to use acquisition procedures to buy goods and services up to the Supply Acquisition Procedures (SAP) threshold. Demonstrated ability to use SAP as well as GSA schedules and their thresholds and guidelines.
• Acted in the Purchasing Supervisor’s stead.

I am a fast and accurate with office products (i.e. Computer equipment, copiers, scanners, 10-key, etc.). I have worked with heavy duty high-volume copiers and scanners; I have met requirements needed by the end-user in order to meet deadlines

• Copied documents for bid proposals and contracts while working at Potomac Job Corps Center
• Copied files as needed on other jobs
• Used various makes and models of copiers and scanners (IBX, Xerox, Kodak, Hewlett Packard, etc.)
• Some copiers were multi-function and were able to use all functions (copy, scanners, fax, etc.)
• Filed paperwork according to company’s guidelines
• Previous high-volume scanning experience while working at Potomac Job Corps Center
• Ability to prep & scan paper documents to create a digital image and check for quality
• Flexibility to work in a team environment and to meet client deadlines

Other Jobs:

Confidential
Confidential - 6/07 – 9/07, Confidential, -1983 & Confidential, -1988
Confidential, - Accounting Clerk- 1980 - 1982
Confidential, –Arlington, VA – 1990-1991
Software: Lawson, Colleague, PeopleSoft 8.9

EDUCATION:

Business Administration
Accounting
Data Processing & Business Communication Skills Program
Graduated