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Administrative Assistant Resume

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CA

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PROFILE
A dedicated Administrative Assistant with strong organizational, communication, and office support skills; including advanced word processing and editing abilities. I am extremely detail-oriented, enjoy learning new software, multi-tasking, and fostered good relationships by responding to requests promptly, and efficiently.
TECHNICAL SKILLS

  1. Advanced Microsoft Word
  2. Excel
  3. PowerPoint
  4. Outlook (email/calendaring)
  5. Adobe Acrobat Professional
  6. Photoshop, Illustrator, InDesign, CorelDraw, Dreamweaver, Visio
  7. Windows (XP, Windows 7), Internet Explorer (research)
  8. Typing Speed: 65 wpm
  9. Strong work ethic • Team player • Good follow through • Proactive • Eager to help where needed

WORK HISTORY
Administrative Assistant Confidential, CA (03/2011 to 05/2011)

  1. Screened calls, managed calendars, and arranged heavy domestic travel for directors and staff, including reconciliation of credit card statements, letter writing, and coordination of promotional materials.
  2. Provided reception backup on a multi-line phone system and routed calls to appropriate individuals; prepared timecards, processed expense reports, and maintained client files.

Proposal Coordinator, Confidential CA (09/2008 to 5/2009)

  1. Organized and updated project marketing material, spreadsheets, and researched and entered data into State & Federal forms.
  2. Created PowerPoint slides for client presentations and formatted proposals using Microsoft Word (including templates, forms, tables, graphics, captions, section breaks, and cross-references).
  3. Monitored bid websites and gathered Bid Bond information for submittal to Surety Company, while maintaining Outlook master calendars, Excel databases, and calculating bid costs using Excel.
  4. Worked with print vendors, created tab/binder artwork, and was responsible for composing cover letters and the duplication of assigned proposals.

Documentation Specialist Confidential, CA (01/2007 to 11/2007)

  1. Provided word processing and revision control for a multi-volume Environmental Safety Manual, complex publications, and presentations; also supported requests for brochures, forms, and data entry.
  2. Created fully linked Acrobat PDF documents, including bookmarks, TOCs, cross-references, indexes, hyperlinks, as well as editing and proofreading all work.
  3. Improved quality and enhanced usability of LLNL intranet websites using Dreamweaver.
  4. Assisted coworkers with MS Word, Excel, PowerPoint, as well as troubleshooting software and computer issues.

Publications Specialist/Admin, Confidential, CA (1993 to 2007)

  1. Provided high-level office support to R&D Managers for five years; then promoted to the Publications Department: Created graphics and page layout for customer manuals, installation guides, release notes, and service documents, managing edits and reviews to ensure accuracy of information and safety issues.
  2. Responsible for activities related to documentation: new part release/ECO process, cost-effective printing, revision/inventory control, and quality of deliverables.
  3. Scheduled own work and supported site-wide requests for marketing collateral, drafting support, training material, CD cover artwork, image retouching, forms, and product labeling.
  4. Advocated the purchase of a disc duplicator to produce in-house CDs for customer shipments, and saved thousands of dollars annually, while maintaining image and artwork for 40 products.
  5. Received multiple Extra Effort and Quality Awards for contributions made to major product introductions.
  6. Knowledge of digital file types/conversions, screen grabs, HTML, help authoring, CD duplication, FTP, Engineering Change Orders (ECOs), assembly procedures, BOMs, ISO, MSDSs, and SAP.

EDUCATION

  1. Excel, Beyond the Basics
  2. Engineering Drawing
  3. Heald Business College

VOLUNTEERING

  1. HOA Board Member (secretary)

WORKSHOPS

  1. Quality Improvement Workshop
  2. Time Management
  3. Managing Multiple Priorities
  4. Communication Skills

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