SUMMARY OF QUALIFICATIONS

• 5 years experience conducting research, utilizing data given and evaluating information for adjudication for qualifying personnel.
• 5 years editing, control correspondence documents for various agencies for final submission to Exec Sec.
• 7 years administrative experience supporting travel and logistics for staff personnel, arranging meeting and conferences.
• 3 years Finance/acquisition supporting contract specialist in regards to contract information ensuring documentation is in accordance to records.

Professional Experience

Confidential

• Program performance, evaluation, reporting and editing:
• Duties entail of using CPARS Database system-Contractor Performance Rating System to document contractor performance on systems and non-systems contracts including Services, Information Technology, Operations Support, Systems, Ship Repair Overhaul. The Division of Contracts management office provides services in SAMHSA IDIQ's contracts Indefinite delivery/indefinite quantity contracts .
• Type in Modifications upon request that are to be made to contracts into Web Cats systems which is used to input invoices from vendors which helps in tracking budget funds and total estimates left in contracts, also the input of award fees. tracking funding and ensuring that calculations are correct and current
• Serve as the Gatekeeper in the SWIFT database that allows for correspondence with in the agency of DHHS for letters and memos that are to be reviewed by the Executive Secretariat before attaining the Administrator Signature for execution. Gate Keeper roles are to go in document review materials, print documents and inform the specialist according to their subject matter of expertise of the requested information asked for . Then once attained Upload the document back and send to Exec Sec office for further approval and distribution.
• Finance
• Use excel as a backup data tracker of invoices for current contract to ensure monetary amount are entered and updated correctly and to ensure timely process of invoices paid to PSC Program Support Center
• Prepare Request for Procurement Packages are required to be complete with all required memos, signatures, clearances and attachments, in accordance with Request for Contract/Task Order and Modifications. Pay attention to details of vouchers and Reports to be tracked and upload and catch any discrepancies in the forms provided by vendors or mathematically that are to be reported that go against the Webcats database. This aids in the Partnership is created between the Project Officer, the Contracting Officer and the Contractor, to attain the Program's goals.
• Additional task /responsibilities
• Ensure all letters relative to contracts are mailed in regards to the development, evaluation and guidance on Request for Proposal RFP and Request for Proposal RFP requirements. Ensure that Receiving of proposals are received into the office by deadline marked. Keep file record of those items mailed out. File Contract Reports and Payment Receipt of Invoices in Filing room according to Specialist by each contract Numerical order for easy Retrieval. Scanning and copying of documents as requested and needed for specialist in the aspect of pre-awards and post ward functions.

Confidential

• Program performance, evaluation, reporting and editing
• Supported the Civil Rights Liberties, Ombudsman and Travel Engagement department by providing administrative support to its divisions. The Office serves a liaison function to coordinate the delivery of human resources, accounting, finance, acquisitions, and information technology support to personnel in the CRL/OTE department.
• Research methods used by office set forth to ensure that guidelines and procedures were useful to the agency for accountability purposes in IT equipment, HR Functions and etc.
• Making updates and correction to systems and providing results to the supervisior
• Finance
• Provided Support to BMO Administrative Officer and Staff in keeping track of invoices from supply vendors and informing those supporting offices of what available funds were left for them to use for ordering supplies according to federal regulations.
• Input time and attendance through WebTA which is the time attendance system used at the Department of Homeland Security, Transportation Security Administration TSA . This system permits time and attendance information to be entered, verified, electronically certified and collected for transmission to a centralized payroll and personnel system. Send out weekly reminders of such WebTA actions needed for CRL/OTE 160 employees within TSA. Unlock/Reset accounts as requested. Ensure that paper files for Time and Attendance are destroyed as according to the record schedule as verified through the Records Liaison. File and store such documents as Jury duty and military leave documents as needed and ensure file code is correct.
• Human Resources
• Provided human resource assistance in filing SSI information such as: SF-50's and SF-52's for HR Personnel folders. Ensure delivery of documents to appropriate manager per requested by the HR Generalist. Make copies of documents and filing of paperwork for filing. Ensure that cabinets are locked and safe. Ensure HR Personnel folders are put together and stored in HR cabinet for new On-Boarding employees and Off- Boarding employees as well.
• Additional task
• Provided I.T. assistance procuring work stations for new employees: user IDs, equipment, software and supplies. Interact with IT Support provider for repair and support for technology data interface and equipment Receive, read, and record proper distribution of incoming mail. Follow up with Vendors in regards to supply request and gather all invoices. Coordinate with various staff for operational support activities of the unit serve as a liaison between departments and operating units in the resolution of day-to-day operational matters. Prepare documents, including letters, reports, and memoranda, charts and graphs. Use Microsoft Office and it programs for various office procedures. Provide routing and handling of sensitive information.

Confidential

Opened and ensure the training facility is set up for presenters and their students for all 9 Conference rooms that are to be managed for events. Ensured all set up is done in a timely manner prior to start of conferences. Periodically checked inventory on supplies for training center. Set-up all I.T. set up as requested by the instructors of the classes. E-mail correspondences to all POC who are hosting training/classes. Greeted and escorted visitors to the appropriate area within the building facility. Answered phones, make copies and fax accordingly.

Confidential

Research, evaluation, and reporting

• Used analytical approach in reviewing information for adjudicating department. Logged into TWIC database board and close helpdesk tickets due to backlog. Made all copies, scans, and spreadsheet for files as a way of keeping log of work flow. Conversion of Documents in word or PDF files for easy import and export of data documentation. Followed-up with Transportation workers request regarding information needed to complete their application using the Footprint Database in accessing a TWIC card to either work at ports and/or driving hazardous materials.
• Ensured Confidentiality of Applicants with the release of information of applicants with criminal records, ensuring that policies regarding personnel information of applicants are not provided to anyone other than the applicant themselves. Maintained safe guard of applicants' sensitive security information such as: social security numbers, address, employers, phone numbers, and FBI reports that are not to be accessed by unauthorized personnel referring to the information of the applicant. Provided effective communication to the applicants regardless of their content of how they are communicating and provided them the necessary steps needed in order to re-apply, continue to next phase of receiving TWIC card upon approval, change of address and etc.
• Analyzed case studies ensuring required materials such as in document of identification of place of birth, letter and memoranda from parole officers, psychologist/therapist showing the applicant is a positive influence to the community, letters of interest or inquiries are attached and that no discrepancies are found for further processing for wavier and appeals for the adjudication process. Researched and review of case file with managers/supervisors in weekly log of helpdesk tickets in reference to applicant files.

Confidential

Administrative

• Provided Administrative Support for a variety of offices under the Director and Deputy Assistant for the Office of Minority Health and its 3 support department divisions in procuring work stations for new employees: user IDs, equipment, software and supplies. Maintained weekly calendar for entire office staff, maintain office equipment: copiers, printers, and fax machine, scheduled meetings.
• Interacted with IT Support provider for repair and support for technology data interface and equipment .Handled graphics for posting in building for functions hosted by OMH .Maintained office security by controlled entry access to front door reception area. Received, read, and record proper distribution of incoming mail. Greeted visitors upon entering the office. Coordinated with various staff for operational support activities of the unit serve as a liaison between departments and operating units in the resolution of day-to-day administrative and operational matters.
• Trained new permanent staff on office procedure and functions. Prepared documents, including letters, reports, and memoranda. Documentation of case files for rapid retrieval by staff members. Answered multi-line telephone and refer calls to appropriate staff members. Maintained and ensure that the office phone directory is current and distributed to all staff. Delivered office supplies to appropriate staff. Used of Microsoft Office to create and maintain correspondence. Prepare bank card purchase orders. Reserved conference rooms and teleconference lines, and prepare pamphlets and booklets for meetings, prepare travel request and vouchers through GovTrip Federal Travel System which includes lodging, airfare, and voucher reimbursement.
• Assist with preparation of charts and graphs using Microsoft Office. Recorded weekly schedule of entire office of 24 and compile all schedules into one schedule for Director of the Office. Provided routing and handling of sensitive information: monetary inter/intra agency budget reports and confidential documents. Prepare parking request, for headquarters location and local area visitors.