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Summary

It is essential and critical that all Information Technology IT contractors/agents working with the State of Maine Office of Information Technology and other State of Maine agencies which have access to systems, files, data, or documents realize that many of these elements contain information relating to either Federal or State data, much of which is confidential in nature. For example, Maine Revenues Services, the Department of Health and Human Services, Motor Vehicle, the Bureau of Employee Relations, to name only a few State of Maine agencies, are regulated by Federal and/or State laws pertaining to disclosure of information.
It is necessary that all information technology contractors/agents working with the State of Maine agree to recognize and conform to the following policies:
1. No contractor/agent shall disclose information relating to any data or information file accessed, viewed, provided by the State of Maine or otherwise entrusted to his/her keeping.
2. No form of data source documents, hard copy, magnetic tape or disk, USB memory stick/CD or other media shall be removed from the State of Maine's immediate possession, by anyone, without written authorization by the Chief Information Officer.
3. All data developed, accessed, viewed, or provided by the Office of Information Technology, or Agency Information Technology group, is the property of the State of Maine. Requests for copies, extracted data, etc., can only be authorized by the Department that originally supplied it. All authorizations granting copy, extracting, or other permission must be in writing prior to release of the information.
4. Contractors/agents will make every reasonable effort to protect the integrity and the confidentiality of data accessed by, residing with, or entrusted to them.
5. Each contractor/agent realizes and fully understands that unauthorized disclosure or removal of information in any form may result in disciplinary action, personal fines, imprisonment, or other action, resulting from due process of the law. The contractor/provider shall comply with the Maine Public Law, Title 10, Chapter 210-B Notice of Risk to Personal Data Act
6. Any contractor/agent who suspects that the integrity or confidentiality of any information entrusted to them or the Office of Information Technology/Agency IT unit has been compromised is responsible for immediately notifying the State of Maine Enterprise Information Technology Security Director, Chief Information Officer, or Agency Security Officer.
If the signatory of this Agreement is advised they will come in contact with Federal Tax Information FTI or State Tax information, go to Confidential and complete the form. This document is not required unless your job requirements are such that you would have reason to access to or contact with that information.

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