Executive Assistant Resume Moonachie NJ - Hire IT People

OBJECTIVE
Self-motivated and detail oriented Administrative Professional with solid work experience and the ability to multi-task and adapt to new situations effortlessly is seeking a position within a company that values strong teamwork as well as organizational skills.

RELATED SKILLS

Proficient in Quickbooks, Excel, Microsoft Office Suite, MS Outlook, Adobe Photoshop, Quark, Yardi, & SMART databases/programs.
Fluent in both English and Spanish.
Proficient 70 WPM Typing Speed.
Accounts Receivable & Accounts Payable Experience.

PROFESSIONAL EXPERIENCE
Executive Assistant to Confidential 2011 - Present Style Asia, Inc./Moonachie, NJ

Combined a welcoming feel to a sales atmosphere by offering service and Executive Assistant support to the VP of Sales & Marketing.
Generated spreadsheets, expense reports, and purchase orders for clients.
Utilized the SMART database as well as Excel to create spreadsheets for client product quotes.
Created instruction manuals, product packaging descriptions, merchandise products in showroom, and ship samples.
Answered incoming phone calls for the VP of Sales & Marketing, composed letters as well as office meeting “Minutes,” and answered outside inquiries regarding products.
Traveled to trade shows to establish business relationships between the company and its clients and assisted in product photography.

Parish Administrator & Bookkeeper 2009-2011
Confidential Jersey City, NJ

Managed and processed payroll as well as monthly and quarterly reports, answered phone calls, prepared vital forms for the Reverend and Vestry, and processed all clerical and word processing office functions.
Ensured that the property building, utilities, and grounds were well maintained.
Used Quickbooks and Excel to handle account receivables and payables while keeping track of expenditures and cash inflow for church and senior citizen programs and negotiated and arranged rental agreements, as well as updated web and calendar databases.
Provided support to the homeless program by ensuring a continuous food supply by processing city vouchers as well as compiling receipts and data for submission of program and church reimbursements.

Property & Office Manager 2006 – 2008
Confidential Totowa, NJ

Managed commercial properties throughout the United States while governing a portfolio of more than 750,000 square feet of shopping centers and strip malls.
Daily maintained the properties’ accounts receivables and payables while keeping track of all expenditures and cash inflow, created yearly reimbursement reconciliations, as well as performed monthly bank reconciliations.
Answered all inbound calls in support of investor and vendor needs while having prepared and organized vital documents for company owners and investors as well as held monthly property update meetings as well as monthly investor website updates.
Regularly traveled to perform on-site visits, met with vendors and tenants, photographed properties, and prepared regular visit reports.

Real Estate Legal Secretary 2004-2006 Confidential Bloomfield, NJ

Prepared residential and commercial contracts, addendums, attornment letters, deeds, affidavits, and all other documents pertaining to residential property purchases and sales from open to close.
Generated repeat business through client, mortgagor, broker, realtor, and attorney follow-up.

Executive Assistant to the President & CEO 2002-2004 Confidential Secaucus, NJ

Performed Executive Assistant duties such as arranging travel plans to include flight bookings, hotel reservations, and transportation services for the President as well as other employees. Scheduled daily business meetings as well as prepared “Minutes.” ‘
Maintained and reconciled monthly incurred expenses while answering incoming phone calls, letters, and product inquiries.
Prepared reports concerning product quality control attained through consumer complaints.
Was also Goya’s Quarterly Newsletter’s Editorial Coordinator as well as its graphic designer and photographer. Used my fluency in Spanish to translate each article within the newsletter for print.

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Executive Assistant Resume

Moonachie, NJ

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