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Office Manager Resume

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FL

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Experience

03/09 – 04/12

Confidential,

Orlando, FL

Office Manager

Generates daily schedules for the technicians and monitor new orders and send to technicians
Using QuickBooks to generate invoices and inputs payments
Organize all office personal with Payroll and employees needs to perform their jobs
Manage daily operations of the office and assists owner with all office procedures and obligations
Created the office manual with the office procedures and update when needed

05/08 – 09/08

Confidential,

Orlando, FL

Executive Assistant (Temporary Assignment)

Schedule reviews for Programs and coordinate meeting dates and times with the Director of Programs, General Manager, Group Vice President, Group Director of Programs and the Program Team
Distribute Power Point presentations to all invitees for reviews and set up conference room with slides and telecom. Assist the Director of Programs with presentation for meetings and generate and distribute meeting minutes to the attendees
Coordinate with travel agency for travel arrangements for Business Unit employees and input Travel Plan and Expense Reports into Extensity – obtain approvals for travel and ensure all Expense Reports are submitted to Accounts Payable
Schedule all meetings for Director of Programs, VP Executive Business Commission Director, Assistant VP Program Manager

10/05 – 11/07

Confidential,

Orlando, FL

Executive Assistant

Generate reports and memos for the Director and Division President for Morning Conference Calls
Manage distribution of marketing collateral, supplies and sales tools for 10 communities throughout Central FL
Provide support to Director of Sales & Marketing and Marketing Manager in launching events, ordering appropriate materials and advertising media (print, radio, television)
Compile and update monthly reports for Regional President and Corporate headquarters
Update and distribute price increases, incentives, and memos to New Home Consultants as well as internal personnel
Assist with new hire paperwork and/or training for appropriate individuals
Organize meetings and other needed training for Sales Team and Director of Sales
Process new home contracts, both sales and cancellations forwarding to the appropriate departments

9/02-4/05

Confidential,

Orlando, FL

Field Service Administrative Assistant

Accommodated end users of fully integrated laser systems by filtering service needs to appropriate technicians
Administered reports for CEO and president including field service revenue, client service requests, and operating cost
Maintained client files with up to date financial records to determine credit status, induce sale and payment retainage through purchase order validation
Communicated with marketing department, arranged training schedule strategy for new and returning clients

2/86-9/00 Confidential,
Orlando, FL

Senior Administrative Assistant

Supported staff of managers with special task assignments as required
Liaison between program and internal contract department
Assisted with preparation of proposal documents by generating data reports, maintain records while under development including accounting correspondence
Analyzed developing projects to ensure preparedness for auditing
Processed all financial assignments with expense reports for travel arrangements and time control
Administrated daily issues for over 100 manufacturing personnel such as: vacations, training, time reporting, sick days, petty cash, vouchers, expense reports, and employee performance reviews
Head custodian of confidential correspondence for government propositions

Software
  • Windows XP, Microsoft Office Suite: Outlook, Word, Excel, PowerPoint, QuickBooks Pro, Publisher, Access, AS400, Microsoft Works, Word Perfect, Draw Perfect, Lotus 123, WordStar, Freelance Plus, Always, Symphony, Harvard Graphics, Dbase III, LAN (Novell), PEPS (Proposal Evaluation Preparation System, a Lockheed Martin software), BPAS (Budget Performance Analysis System, a Lockheed Martin software)
  • Education
  • VESP (Voluntary Skills Enhancement Program): Microsoft Office, Word, Access, Front Page, HTML
  • CES (Continuing Education Studies): Communication Skills, Fundamentals of Effective Business Writing
  • Valencia Community College, Orlando FL: Basic Algebra, Algebra, Economics
  • Traverse City High School: High School Diploma

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