Payroll Management Resume Profile

Summary

Senior payroll professional with 12 years of experience in all aspects of payroll management including knowledge of federal and state regulations and reporting requirements, project implementation and process documentation. Creative and collaborative systems thinker, with excellent problem solving skills focused on systems and process improvements to accommodate for best practices while ensuring the provision of exemplary service. Knowledgeable of all Microsoft office products, Datatel's Colleague enterprise system, Site executive, CPO tracker and Softdoc's Doc E Scan and Doc E Serve.

Work Experience

Confidential

Manage all aspects of the University's internal payroll processing utilizing Datatel Colleague to include two bi-weekly and one semi-monthly pay cycle resulting in approximately 3,800 W-2s annually gross annual salary 77m .
Maintain knowledge of relevant and current regulatory information for our University processes including federal and state tax and unemployment compliance, international reporting and issues specific to non-profit status.
Prepare all quarterly and annual tax filings and required regulatory reporting to include form 941, W-2's, 1042's, and Maryland State unemployment reporting.
Serve as project manager leading all projects relating to payroll systems and operations.
Implemented employee self service for payroll records providing employees with online access to payroll data, including W-2s, pay stubs and check copies. Created end user documentation, facilitated training for various departments 5-30 employees each and provided individual guidance when requested. Continue to act as administrator and trouble shoot when necessary.
Created a Business Continuity plan for payroll and its related functions and participate in regular disaster relief scenario training for the University utilizing CPO tracker.
Oversee release upgrades of the University Enterprise system, including creation of test plans, documentation of test results and risk mitigation planning.
Create and document internal control processes for banking and pay audit functions within our regular processing.
Collaborate with HRIS and HR's employment team to install paperless processing for all new hires and terminations using perceptive software's Image Now.
Create and provide quarterly supervisor training for employees with time reporting responsibility, 20-40 employees per class.
Considered a power user of our ERP system within the community, responsible for all patch validation and user testing and approval.
Perform testing for Human Resources projects including annual benefits upload and batch changes to position or employee data.
Communicate new payroll policies and procedures to the campus community via regular announcements, maintenance of payroll website and targeted training sessions.
Design custom reports for the department's internal needs and for various members of the University community.
Supervise and facilitate professional development for unit payroll coordinator.
Consult with Human Resources to write and update personnel policies in the University's employee handbook.

Confidential

Managed all payroll and accounts payable functions for the University, including 76 pay cycles each year, weekly accounts payable check runs with 22,000 checks processed annually and 450 1099s.
Supervised and planned professional development for one payroll coordinator and three accounts payable data analysts.
Responsible for making worker classification determinations with regard to employee versus independent contractor status.
Prepared annual reconciliation for Workers Compensation rate review.
Served as principal administrator for all routine banking functions stop payments, ACH transactions, inquires.
Acted as Data Steward and served on the Core power user group committee, to assist in management and communications of data and processes within our Enterprise system.

Confidential

Ensured that all pay cycles were completed timely and accurately, with adherence to all federal and state regulatory requirements and University policy and that all corresponding tax payments were made.
Administered set up and processing of all garnishments, creditor liens and voluntary employee deductions.
Maintained and communicated payroll schedule for one semi monthly pay cycle and two bi weekly pay cycles.
Supervised and managed the professional development of unit payroll coordinator.
Confidential
Gathered all relevant payroll data for every pay cycle, 2 bi weekly and one semi monthly, ensuring that all pay policies were adhered to and appropriate approvals were present.
Created and delivered reports to outside departments for reconciliation of various accounts receivable deductions such as united way contributions, fitness center deductions and computer loans.

Reviewed and processed all faculty contracts.

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