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Sr. Administrative Assistant Resume

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Franklinlakes, NJ

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ADMINISTRATIVE ASSISTANT / PROJECT SECRETARY

Seeking an Administrative Assistant position with a company that will allow me to fully utilize my communication, organizational, and problem solving skills.

Areas of expertise include: 
Interpersonal Communication Skills 
Team Environment Contribution 
Skilled at meeting logistics 
Scheduling expertise 
Attention to Detail

Software Skills: Microsoft Office: Word, Excel, Power Point, Outlook, SAP, Ariba, Concur,
Lotus Notes,Sharepoint.

Professional Experience

Confidential 11/11-Present (contract position) FranklinLakes, NJ
Sr. Administrative Assistant

  • Prepare, update and maintain training schedule for EUT via excel and sharepoint.
  • Attend EUT meetings.
  • Composed general correspondence/memos.
  • Calendar/Schedule and maintenance for EUT training.
  • Assign ID numbers for EUT training.
  • Track emails concerning EUT training.
  • Formatted and updated EUT spreadsheets into tables, pivot tables.

Confidential 9/09-8/11 (contract position) East Hanover, NJ 
Executive Assistant

  • Calendar/Schedule maintenance.
  • Maintained departmental files and proper submission of approval forms.
  • Coordinated internal/ external meetings, video conferences and conference calls.
  • Arranged both international and domestic travel arrangements for GBMD and staff.
  • Provide daily administrative support to senior management as well as for individual projects.
  • Prepared and submitted expense reports.
  • Prepared purchase requisitions.
  • Submitted invoices for payment and tracked payment process.
  • Streamlined files for consultant agreements.
  • Book and prepare conference rooms for meetings.
  • Preform internet research and article retrieval.
  • Assisted in the development of Power Point presentations.
  • Composed general correspondence/memos.
  • Prepared consultant and confidentiality agreements.
  • Scheduled and coordinated interviews for prospective employees and contract workers.
  • Handled confidential information and communication with all levels of management in a professional manner.
  • Prepare presentation material for internal and external meetings.
  • Manage, update and organize contact database.

Confidential 4/09-7/09(contract position) Morristown, NJ 
Administrative Assistant

  • Calendar/Schedule maintenance.
  • Maintained and updated lease files.
  • Updated lease information in database & excel.
  • Prepare leasing files.
  • Prepare working file.
  • Compose general correspondence.
  • Handled confidential information and communication with all levels of management in a professional
  • Manner.
  • Receive calls from property managers and landlords.

Confidential 7/08-3/09 (contract position) Woodcliff Lake, NJ 
Executive Assistant

  • Calendar/Schedule maintenance.
  • Schedule calls and meetings.
  • Provide daily administrative support to senior management as well as for individual projects.
  • Prepared requisitions for department using SAP.
  • Received and process department invoices using SAP.
  • Submitted invoices for payment and tracked payment process.
  • Event Planning (themed execution, off-site total coordination of invites, agenda, meals,transportation, activities).
  • Prepare materials for all meetings.
  • Book and prepare conference rooms for meetings.
  • Manage, update, and organize the contact database.
  • Arranged all travel arrangements both domestic and international.
  • Prepared and submitted expense reports.
  • Coordinate internal/ external meetings, and conference calls
  • Maintain departmental files and proper submission of approval forms.

Education: BA Communications/Public Relations.

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