CAREER SUMMARY: A highly experienced Administrative Assistant/Secretary with great skills in performing a variety of administrative and staff support duties providing a range of knowledge and skills of organizational procedures and policies.

ACHIEVEMENTS:

Rehabilitation Secretary Confidential

• Reports to the Administrative Director of Rehabilitation and Chief of Physical Medicine.
• Types all reports and other documents as requested by the Administrative Director of Rehabilitation.
• Calls Insurances for Authorization that patients will need for their Physical and Occupational Therapy.
• Attends monthly meetings with Director of Rehabilitation and PT/OT Therapists.
• Assists in departmental registration processing the patients.
• Maintains patient's charts and sets up new charts for patients.
• Schedules and verifies appointments.
• Maintains up to date knowledge of charges and changes in the reimbursement system.
• Communicates with a representative from the Finance department on a weekly basis.
• Completes Secretarial tasks in a timely and professional manner maintaining a high level of patient
• confidentiality.
• Answers phones in a professional manner screened calls, directs calls to appropriate person and takes accurate
• messages.
• Programs: Connex, Patient Works, Siemens Net MRI's and X-rays results , Epaces and Oas/Gold Client.

Assistant to Coordinator/Secretary - Confidential

• Reported to the Administrative Director of Rehabilitation, Chief of Physical Medicine and Coordinator.
• Managed occupational and physical therapy staff in their roles in serving School Based Program Services.
• Liaison between parents, therapist, and staff from Saint Joseph's Medical Center, teachers, the Board of
• Education staff.
• Maintained database, spreadsheets monitored children's records with information regarding their monthly
• reports with dates treated by therapist, IEP Individual Education Program and monthly statistical reports.
• Provided necessary information to the therapist and the B.O.E regarding the children's treatments and mandates
• services.
• Maintained children's confidentiality and followed HIPAA privacy regulation.
• Managed development of monthly invoice spreadsheets for submission to the hospital and B.O.E administration.
• Maintained therapist contracts and gathered all payroll information submitted by therapists and provided the
• information to the administration and payroll offices.
• Typed all reports and other documents as requested by the Administrative Director of Rehabilitation or
• Coordinator.
• Created and revised forms, recordkeeping system and personnel requirements implementing changes.
• Attended monthly Annual meetings for the hospital and Board of Education.
• Arranged and scheduled meetings and conferences for supervisors, therapist, parents and Board of Education.

Admin. Confidential

• Assisted and supported the Administrative team in all activities Human Resources/Region Managers/Area Plant
• Managers .
• Prepared and mailed all monthly water and wastewater reports to the D.O.H for various towns, and NYC
• Department of Parks.
• Managed setting conference calls and managers meetings, calendar scheduling and researching and setting up
• locations for special events. Helped prepare agendas and amenities.
• Created and revised systems and procedures by analyzing operating practices, record keeping systems, forms
• control, office layouts, budgetary and personnel requirements implementing changes.
• Compiled statistical information for Administrative team as requested.
• Organized and kept track of all Clients Contracts and personal information.
• Typed memos, sample letters reports and any correspondence needed.
• Prepared monthly Financial Preliminary books.
• Input all information on Spread Sheets, Excel and Database.
• Responsible for coordinating with various vendors.

Admin. Asst II/Supervisor - Confidential

• Assistant to Director of Community Services for the Mentally Challenged and the Disable.
• Communicated regularly with Program Director, Assistant Directors, and clinical staff.
• Responsible for organizing, coordinating and prioritizing work flow, daily activities and program services for Day
• Rehabilitation, Residential stay at home consumers and Respite.
• Maintained consumer's confidentiality and followed HIPAA privacy regulation.
• Provided supervision to clerical staff and Administrative Assistant.
• Maintained accurate daily accounting fees, donations and other revenue.
• Provided general information related to all programs within the Community Services.
• Interviewed, screened and checked references for new applicants
• Scheduled meetings, recorded minutes, and provided training sessions for development.
• Maintained department files confidential , office supplies, monthly billing, punch details and attendance sheets.
• Compiled statistical information for Director as requested.
• In addition performed general office services and performance evaluations.

Secretary, Assistant to Director - Confidential

• Assisted Program Director and Early Childhood Educators to support smooth implementation of Parent
• Committee meetings.
• Responsible for registration and clerical work for all children.
• Liaison between parents, Learning Center, Dept. of Social Services and Dept. of Education.
• In the absence of the Director, managed day-to-day operations in accordance with established policies and
• procedures.
• Attended program orientations, staff training, meetings, conferences and workshops as assigned and required.
• Maintained all personnel records, records of meetings and functions in which Early Head Start participates,
• organizational policies and procedures, grant applications and other significant documents in accordance with
• internal archiving procedures.
• Prepared and submitted requisitions for supplies and materials maintained an inventory of equipment forecast
• needed for supplies, materials, equipment's, repairs and other potential expenditures.
• Prepared and maintained accurate financial records, staff records and including child and family records.

Youth Counselor/Teacher's Aide - Confidential

• In conjunction with teachers.
• Created and utilized classroom lesson plans designed to facilitate learning for ED/LD and IEP Individual
• Education Program for students.
• Maintained children's confidentiality and followed HIPAA privacy regulation.
• Wrote student's monthly progress notes, case conference, and behavior and incident reports.
• Presented subject matters' to students under the directions and guidance of teachers using lectures, discussions
• and supervised role-playing methods.
• Disciplined youth and recommended or initiated in other measures to control behavior.
• Attended respective team meetings.

Admin.Asst. Confidential

• Assisted and supported the Administrative team Director/Supervisor/Case Managers .
• Communicated regularly with Program Director, Assistant Director, Supervisor, Case Manager and clinical staff.
• Screened and interacted with all new applicants who were ex-convicts, battered and homeless women for
• residency.
• Maintained women's confidentiality and followed HIPAA privacy regulation.
• Provided general information related to all programs within the Community Services.
• Maintained database, spreadsheets with the women personal information for shelter, section 8, housing, public
• assistance program and medical Medicaid or Medicare insurance.
• Compiled statistical information for Director and Supervisor as requested.
• Maintained department files confidential , office supplies, monthly billing, punch details and attendance sheets.
• Assisted Case Managers with client's intake process.
• Maintained all document forms for internal and external.
• Prepared monthly and other census reports.

Summary of Qualifications: More than twenty plus years of extensive experience. Ability to gather and analyze statistical data and generate reports. Profound database management skills. Ability to solve problems. In-depth receptionist skills. Excellent coordinating skills. Word processing and data entry skills. Ability to make administrative/procedural decisions and judgments. Proficient in basic operating systems like Microsoft Word, Excel, PowerPoint a little , Outlook, Vista, Windows XP and the Internet. Bi-lingual in English and Spanish.