• My objective is a challenging job environment, a position with a dynamic company where I can utilize my education and experience to make a positive impact on the organization.
• Knowledge of: Administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology. Business and management principles involved in resource allocation, and coordination of people and resources.

WORK HISTORY

District Sales Assistant for the Miami Core Sales Team

Administrative Duties:

• My main responsibilities are to provide support and administrative assistance to district sales staff.
• I am the direct assistant for John Eason for Miami North nevertheless my duties are not limited to assist Paige Gonzalez in Miami south and Mike Murphy in Miami central. I also assist 10 to 12 reps for John and Mike's teams and handle a lot of different reports and ordering of marketing materials and office supplies etc.
• Generates, verifies data and distributes weekly and monthly statistical reports to District, Zone Sales Managers, and Corporate. Assists sales representatives with new load preparation to ensure all require information is obtained and documents are complete. Maintains database, master lists, statistics and essential files on pertinent sales information including WARs, status reports, accounts payable, etc. Maintains file of incoming leads and distributes daily to the appropriate sales representative. Assists DSMs in personnel administration, including submitting new employee and termination paperwork, enrolling new Sales Representatives in training, reporting payroll to Zone, tracking vacation/time off, etc. Performs administrative duties including the sorting and routing of mail, and maintenance of files, office supplies and equipment servicing schedules. Arrange travel and other accommodations. May input budget information. Logs and sends accounts payable information to corporate. Prepares for sales meetings, CPA and branch seminars. Performs computer back-up, activation of communications and distribution of Central Office Memos. Tracks and records commissions for reporting to field management and corporate Payroll sales only . Prepares Sales correspondence and proposals. Ordering marketing material and maintaining marketing closet. Managing outlook calendar with. Overlook reps when doing telemarketing and getting all telemarketing ready. Manage Salesforce is accurate and updated daily. Check Invoices in WebOrs to make sure Salesforce is accurate. Audit commission reports and Create and submit monthly expensive reports for two managers.

Confidential

Customer Service / Admin Assistant

Customer Service:

• Answered inbound calls in support of customer needs.
• Conveyed in a reassuring manner step by step instructions to resolve application issues. Reviewed and issued audits on account information and processes. Performed queries in multiple databases.

Admin Duties:

Carried out varied responsibilities:

• Preparing contracts for the clients. Shipping documentation and Purchasing. Responding to emails managed the human resource information system of the company by inputting data and reports and providing data on a timely manner as requested. Provided assistance to the department head in administrative areas like transcribing, specialized reports or other materials. frequently requiring independent action and discretion on problems. Did all quarterly budget for the department. Set all travel arrangements and logistics. Also maintained all office supplies

Confidential

Legal Receptionist/Legal Secretary Answer incoming telephone calls. Dispose of obsolete files in accordance with established legal requirements. Create and print fax cover sheets, memos, correspondence, reports and other documents when necessary. Perform data entry. Enter time for the managing partner. Managed calendar for 12 attorneys. Prepared calendar and distribute weekly for docket meeting. Perform a variety of clerical and administrative support. Also opened daily mail stamp and initial all correspondence for appropriate attorney. Supported Paralegals to gather discovery files and case information to attorneys, other agencies, and all persons entitled to such information. Maintain security of data in accordance with regulations.

Confidential

Administrative Assistant

Confidential

Vendor Master File Administrator/ Procurement Contract Administrator

• Organized database of more than 10,000 vendors. Generated sales reports for management. Entered new vendors daily into the system. Tracked all payments to vendors through accounts payables. Handled transactions with the treasury department for all suppliers of Exxon Mobil. Assisted buyers in routine clerical aspects of purchasing and performed limited buying functions. Obtained information from departments and advised them when requested products have been discontinued or substituted. Maintained departmental library of files, vendor lists and performance files. Kept track of all logistics for the Procurement Department in conjunction with the logistics department and accounts payable. Handled all P-Card procedures.

SKILLS

• Languages: Proficient in English and Spanish, reading, writing and Translation.
• Computer: Type 55 WPM,
• Proficient in: MS Word, Excel, PowerPoint, Maximo,
• Windows, WorldXP, One World, World, Citrix, JD Edwards,
• Lotus Notes, Outlook, Web Time, Practice Management
• I use PC and Mac computers
• Seminar on the 7 habits of highly effective people 24 hours
• Seminar on Positive Negotiation 24 hours
• Seminar on Positive Power and influence for business 24 hours
• Seminar on Leadership and Action for the business 24 hours
• Salesforce
• Core Advance
• PARIS

References upon request