Executive Administrator Resume Profile Miami, Florida - Hire IT People

OBJECTIVE

An Executive Administrative Assistant position commensurate with my qualifications.

SUMMARY OF QUALIFICATIONS

Responsible for all the administrative and logistics part of the office
Responsible for maintaining, supervising and organizing office operations
Assisted executives in different office settings on a variety of assignments on tight deadlines and used to work extensively on an independent basis
Prepared FedEx, UPS, and Messenger services packages . Posted and uploaded ads through the Internet on different platforms . Collected and assembled information required for management reports and presentations
In charge of file organization and scanning
Skilled in interpersonal relations, over the telephone and one-to-one
Made travel arrangements, hotel reservations, set up conferences and meetings
Participated in sales/marketing strategies
Performed general bookkeeping . Performed data entry . Performed and oversaw purchasing for the company
Assisted in inventory control
Extensive Customer Service with clients .

EMPLOYMENT HISTORY

Confidential

Executive Assistant: Worked as an Administrative Assistant reporting directly to the president of import/export and distribution Latin American company. Assisted the president in sales and marketing projects and also in the promotion of products. Assisted the Legal Department in a variety of projects, elaborated all legal correspondence, data entry, maintenance of filing system and responsible for legal forms. Assisted the human resources and accounting departments as requested by management. Processed Purchase Orders, performed price negotiations for clients and completed all documentation required for shipping. Performed heavy client contact over the phone and followed up on different requests, greeted customers and vendors. Performed travel arrangements, set up conference calls, scheduled meetings and entertainment for the president, executives and clients visiting from overseas. Assisted in the organization of trade shows, set up and logistics from start to finish. Responsible for customer service for clients. Performed several administrative duties that included faxing, filing, mailing, ordering office supplies and overseeing maintenance of office equipment.

Confidential

Executive Administrator

Assistant to the Executive Director of the Association, acted as a liaison between all member schools that belonged to the ISA all over the world, created letters and proposals in English, Spanish and French. Distributed materials published by the Association periodically. Prepared expense reports and responsible for travel arrangements for the board members. Scheduled meetings and entertainment for visitors from the different schools. Maintained filing system, performed data entry, created different documents, e-mails and presentations. Assisted in the maintenance of the company website. Responsible for the disbursement and reconciliation of the association's petty cash. Performed light bookkeeping and bank reconciliation.

Confidential

Executive/Legal Assistant to the Vice President and General Counsel: Assistant to the Vice President and General Counsel of the legal departments for all the Latin America region, created legal documents on Corporate Law, created correspondence, drafted and revised contracts and agreements, maintained filing system, maintained calendar system, set up conference calls and meetings. Performed travel arrangements, expense reports, reconciliation of legal bills, data entry, followed up actions regarding legal issues with the different offices in Latin America, processed visas for employees of the company performed different administrative duties.

Confidential

Executive Administrative Assistant: Reported directly to the president of import/export and land development Latin American Company. Responsible for clientele price negotiations, processed purchase orders, supervised and prepared all shipping documentation to guarantee the proper delivery of goods. Maintained filing system and performed different administrative duties for the president and executives. Assisted the president in marketing, sales and human resources. Assisted the Legal Department concerning Contracts and any other legal issues of the company. Performed data entry, light bookkeeping and bank reconciliation. Created marketing studies and advertising strategies to promote different projects on Land Development. Collected and assembled information for management reports and meetings. Interviewed and hired personnel as requested, created motivational programs for employees and reviewed all documentation regarding Labor Law. Responsible for Customer Service as requested for clients, potential clients and investor. Responsible for the disbursement and reconciliation of the office petty cash. Performed travel arrangements, scheduled meetings and entertainment activities for the president, executives and clients.

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Executive Administrator Resume Profile

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