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Executive Assistant Resume

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Jeffersonville, IN

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OBJECTIVE
Seeking employment in which my office management, human resource and accounting experience can be fully utilized.

WORK HISTORY

Confidential
Executive Assistant to the President November 2011 - present

  • Administrative support to senior staff
  • Coordination of travel, domestic and international
  • Video conferencing, PowerPoint presentations, conference calls
  • Manage office building with 62 occupants
  • Greet and entertain office guests
  • Train administrative staff, conduct new employee orientation
  • Prepare check weekly check run for invoice payment
  • Maintain company credit card and reconcile 20 additional monthly statements
  • Check and verify all expense reports prior to approval
  • Batch, pay and file invoices
  • Prepare monthly management accounting reports for Executive Staff.
  • Assistant training manager
  • Screen and recruit potential employees

Confidential, Executive Assistant July 2004-May 2008

  • Administrative support to senior staff
  • Liaison to Board of Directors
  • Prepare board packages monthly and schedule all board / committee meetings
  • Calendar management for the Executive Director and Assistant Executive Director
  • Coordination of travel, domestic and international
  • Aid to persons with disabilities and elderly customers
  • Approve time sheets for Executive Office
  • Video conferencing, PowerPoint presentations
  • Track budget in Excel using graphs and charts
  • Maintain staff schedule
  • Type 80 words per minute
  • Purchase supplies for office
  • Maintain company credit card and reconcile monthly statement
  • Pay invoices with company credit card
  • Prepare documents for weekly check run

Confidential, EEO/Affirmative Action Officer July 2006 - May 2008

  • Certified mediator for internal / external formal complaints which include sexual harassment and discrimination
  • Submit Affirmative Action Manual every 3 years as required by the Federal Transit Administration (FTA). Manual includes statistical information regarding quotas pertaining to employee gender and race
  • Conduct orientation for all new employees regarding sexual harassment and hate organizations
  • Supervisor for staff of 6
  • Screen resumes of potential employees

Confidential
Exec. Asst. / Production Coordinator August 1997-2004

  • Approve payroll for 280 United Steel Workers
  • Human resource needs including Family Medical Leave Act, vacation requests, benefits, minor disciplinary action
  • Responsible for filling staff vacancies
  • Monthly time studies regarding absenteeism in comparison to other rubber plants
  • Maintain personnel database for 280 employees
  • Manage manufacturing office building with over 30 occupants
  • Administrative support to senior staff
  • Create bid packages and handle contract packages
  • Schedule OSHA / Safety meetings for plan
  • Maintain and report daily production figures
  • Video conferencing, PowerPoint presentations
  • Maintain staff schedule
  • Coordinate travel
  • Maintain company credit card and reconcile monthly statement

Computer Experience

Advanced in Microsoft Word, Excel, PowerPoint, Outlook
Experienced in Access, QuickBooks, Peachtree, Adobe Outlook

Education

Associate in Applied Science
Certified Internal Mediator, NELI (Natl. Employment Law Inst.)

Volunteer Service

  • Butler & Seneca HS - Girls Volleyball Assistant
  • Simmonds Dance School - Dance Teacher

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